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Data Sheet: ArchivingSymantec Enterprise Vault for Microsoft ExchangeStore, Manage, and Discover Critical Business InformationTrusted and Proven Email Archivinglive, legacy and archived e-mail directly from Outlook withSymantec Enterprise Vault , the industry leader in e-mail(see Figure 1) or without shortcuts, whether offline or,and content archiving, enables companies to store,online. This enables Exchange to focus on the dynamicmanage, and discover unstructured information across thehandling of newer information while Symantec Enterpriseenterprise. Using a market proven architecture, SymantecVault software acts as a long-term repository for olderEnterprise Vault provides an open, intelligent andinformation – helping dramatically improve Exchangemanageable approach to improve informationServer performance -- and users can enjoy instant accessmanagement, reduce costs and control information risk.to their e-mail without the associated cost andmanagement issues.Symantec Enterprise Vault for Microsoft Exchange Serverprovides a cost-effective and easy-to-administer approachto efficiently manage e-mail storage via automated,policy-controlled archiving to online stores for activeretention and seamless retrieval of messages andattachments. A stand-alone software-based solution,Symantec Enterprise Vault integrates with Exchangeenvironments to help you take control over the explosivegrowth of vital business content found in e-mail. EachSymantec Enterprise Vault software component carriesdistinct advantages to help you meet this goal.Automatic Mailbox ManagementSeamless End User ExperienceSymantec Enterprise Vault redefines the end userarchiving experience by making it part of the nativeOutlook and Exchange experience. Symantec EnterpriseVault has always been designed around ease of use,especially for end users who demand easy access toarchived information. Symantec Enterprise Vault offersvirtual vault (Figure 1) technology to enable users toseamlessly access their archived information, and it allowsthem to manage their information whether it is in thearchive or on the Exchange server. End-user search andretrieval of live and archived e-mail is done using theWith Symantec Enterprise Vault, you can eliminatenative Outlook interface and search tools with no reliancemailbox quotas and message size restrictions, giving userson shortcuts. With Symantec Enterprise Vault, Outlooka mailbox of virtually unlimited size while controlling theusers can click, drag, search and retrieve archived e-mailgrowth of storage resources and keeping Exchange atfrom within Outlook just as they would with live e-mailpredictable levels. Administrator-defined policiesfrom the Exchange Server.automatically archive individual e-mail and attachmentsout of Exchange and into online Symantec Enterprise Vaultstores based on common aging criteria and/or mailboxavailable storage thresholds. Users have a transparentOutlook experience that also includes the ability managePage 1 of 5

Data Sheet: ArchivingSymantec Enterprise Vault for Microsoft Exchangestill be accessible to end users via Outlook and OutlookWeb Access (OWA) in the original folder structure andOutlook search. Restoring user search and accessibility tothis data enables the organization to effectively achievePST file eradication, if this is a business objective.Key features include: Enterprise-wide search to locate, collect and migrate PSTfiles into the Enterprise Vault archive Removal of the backup, E-Discovery, stability andstorage waste problems inherent in PST filesFigure 1. Shortcut-less access to archived e-mail, as if it were a PSTwithin Outlook whether offline or online, lets users focus on work, note-mail management.End User SearchSymantec Enterprise Vault integrates with both OutlookInstant Search and Windows Desktop Search to providesearch features from a common, familiar search tool. Thishelps to keep knowledge workers productive, enablingthem to quickly and easily find what they are looking foracross multiple locations from a single search window.Users quickly find and retrieve messages and attachments,whether they are stored on the desktop or Exchange orarchived in Symantec Enterprise Vault. Optional eradication of PST files and reintroduction oflegacy data into IT controlJournal ArchivingSymantec Enterprise Vault software works seamlessly withExchange journaling with minimal overhead to theExchange server. Enterprise Vault can be configured toretain a copy of all e-mail messages sent and received,helping to ensure that they are kept for the period of timerequired to meet regulatory or legal retentionrequirements. Additionally, optimized deduplicationacross the journal archive and mailbox archive withinEnterprise Vault will help dramatically reduce the cost ofthe archive, as items are only stored once, regardless ofsource or location.PST MigrationPublic Folder ArchivingWith Symantec Enterprise Vault, you have the option toIndividual folders or folder hierarchies may be archivedeliminate PST files by finding, collecting and centralizingand replaced by shortcuts, and folder access controls arethem into the archive. Content is deduplicated, andsynchronized with Symantec Enterprise Vault access toretention and expiry polices are implemented. If you’recontrol search scope.upgrading to newer versions of Exchange, you will have noPST’s to collect, corrupt or manage. Legacy PST data willOffline and Mobile AccessVault Cache provides offline access to a user’s archive -Page 2 of 5

Data Sheet: ArchivingSymantec Enterprise Vault for Microsoft Exchangeeven when not connected to the corporate network.Symantec Enterprise Vault software can be configured toprovide users with a local copy of archived items stored on Target all internal and/or external data, including e-mail,files, attachments and instant messages Results can be quickly culled through advanced searchtheir local hard drive. When a disconnected user tries towithin a search, conversation threading and Guidedaccess an archived item via a shortcut, this item will beReviewretrieved from the Vault Cache, providing access toimportant content wherever it is located. As the archivechanges, the offline copies are synchronized, and all folderstructures and item locations are maintained. At the sametime, the user’s e-mail is still archived to the corporate Review and mark items using customizable tags (suchas: privileged, nonresponsive) Apply legal holds for pending or open litigation tosuspend deletionarchive, so it is not vulnerable to loss or damage.For many users, the ability to access e-mail from theirmobile device is a key success factor to communicatingeffectively and staying productive. As more information ismoved into the archive, users will obviously want to accessthis information, as well as the ability to review andforward it from their mobile device. Symantec EnterpriseVault allows users to quickly search from any mobile webbrowser and find all of their archived Exchange messagesand attachments. Users can enter search criteria and viewan HTML rendering of the original message, and anyattachments, allowing them to access the necessaryFigure 2. Discovery Accelerator provides flexible search options,scheduled searches and Guided Review to accelerate the early caseassessment and discovery process.information and continue being productive.Simplified Electronic DiscoveryDiscovery Accelerator extends the basic searchfunctionality of Symantec Enterprise Vault to help lowerthe cost of data collection and to facilitate the search andrecovery of archived items in electronic discovery (seeFigure 2). Discovery Accelerator provides a more powerfuland efficient search capability, configurable enforcementof items during litigation holds and flexible exportcapabilities to simplify production.Page 3 of 5Exchange MigrationWhether you are using Microsoft Exchange Server 5.5,2000, 2003 or 2007, you can help accelerate the upgradeto Exchange Server 2010 with Symantec Enterprise Vault.By applying archiving policies to the end user’s existingmailbox, Enterprise Vault can shrink the volume of livee-mail on Exchange. Throughout this process, the end user

Data Sheet: ArchivingSymantec Enterprise Vault for Microsoft Exchangewill maintain transparent access to their archived data.on corporate-defined policies. The policy engine is tightlyMailbox migrations, backups and recovery efforts will beintegrated with Active Directory to allow easy assignmentaccelerated because archiving has reduced the data thatof policies (see Figure 3) to individuals and groups.resides on the actual messaging server.Email ClassificationEmail archiving aids the long-term retention, managementand discovery of information, optimizing IT efficienciesand lowering business risk. But, as messaging volumesgrow, organizations are resorting to message classificationto control storage and operational costs. By classifyinge-mail (for example, as business, personal or junk),organizations can decide whether or not to store amessage. Granular retention policies can then be setacross different categories of information and candetermine the optimal storage media to utilize. SuchFigure 3. Policies are both reusable and granular to an Active Directoryattribute level via LDAP or to an individual user level.policies, whether automated or user-driven, helpsignificantly lower operational costs as they keep the sizeEncrypted Emailof the archive in check. Additionally, accurateEnterprise Vault provides native integration with Microsoftclassification of messages provides context, enablingRights Management Services and other e-mail encryptioneasier retrieval and processing.technologies, so that encrypted messages that need to beEmail classification allows organizations to:archived are decrypted and indexed, applying the Enable automated or user-driven classificationnecessary retention policies. This also allows encrypted Lower storage costs and resourcesmessages to be searched and retrieved in the event oflitigation or regulatory investigations. Avoid archiving junk or irrelevant content (such asnewsletters and bounce messages) Tag items for faster and more efficient search and reviewLifetime Management of EmailKey technology highlights Optimized Single-Instance-StorageEfficiently archives information by storing just one copy ofWith Symantec Enterprise Vault, you can automaticallya file or message, regardless of the number of times itmanage the e-mail life cycle from composition to deletion.occurs, significantly lowering the long term total cost ofAnd, you can protect corporate intellectual property,ownership by reducing the archive size.retain access and enable rapid discovery of content basedPage 4 of 5 Seamless End User Experience