Transcription
Using Dayforce to track contingentworkersOne system of record for your temporary workers.Wednesday, October 23rd, 2019 2019 Ceridian HCM Inc. All rights reserved.
PresenterOdessa NelsonHRIS/Payroll DirectorBMC Building MaterialsOdessa joined BMC in 2000. She has held a variety of HR roles within the company andcurrently leads the HRIS/Payroll team and is also responsible for Compensation andoverseeing the HR Admin function including onboarding and policies. Odessa is based inRaleigh, North Carolina, she received a Bachelor of Science in Communications fromthe State University of New York College at Brockport.
Who we are One of the nation’s leadingproviders of diversified buildingproducts and services toprofessional builders andcontractors in the residentialhousing market. 10,000 employees 200 locations across 18 states 8 unions 4 pay groups
BMC’s Employee Base 8442 hourly associates 2360 salaried associates 952 temporary contractors 45% turnover rate
Original BMC – Beeline Contingent Labor Timecard ProcessBMC HR Representative createscontractor profile in Dayforceand clock number is generatedBMC Hiring Managercreates temporaryhire requestBMC Hiring ManagerValidates Beeline dataagainst Dayforce Time &AttendanceBMC HiringManagerAPPROVEStimesheet inBeelineeTeam invoicesBMCBMC HiringManagerDECLINEStimesheet inBeelineBMC Hiring Manager isalerted of timesheetspending approval inBeelineVendor isalerted ofunapprovedtime with areason whyContract workerclocks in & out ofDayforce Time &Attendance withtheir clock number orfingerprints***Staffingvendors uploadtimesheet datainto BeelineBMC HR Representativeretrieves contractor workhours from DayforceTime & AttendanceBMC HRRepresentativeshares time withstaffing vendorsBMC HR Representativemanually aligns contractorwork hours to appropriatestaffing vendorsProcess Flow KeyBMC Hiring ManagerresponsibilityBMC HR RepresentativeresponsibilityContractor responsibilityVendor responsibility*** future automationopportunityeTeam responsibility
BMC – Beeline contingent labor timecard process after integrationBMC Hiring Managercreates temporaryhire requestXBMC HR Representative createscontractor profile in Dayforceand clock number is generatedXBMC Hiring ManagerValidates Beeline dataagainst Dayforce Time &AttendanceBMC HiringManagerAPPROVEStimesheet inBeelineXeTeam invoicesBMCContract workerclocks in & out ofDayforce Time &Attendance withtheir clock number orfingerprints*BMC HiringManagerDECLINEStimesheet inBeelineXXBMC Hiring Manager isalerted of timesheetspending approval inBeelineXVendor is alerted ofunapproved timewith a reason whyXStaffing Vendorsupload timesheetdata into BeelineBMC HR Representativeretrieves contractor workhours from DayforceTime & AttendanceXBMC Hiring Managerapproves time inDayforceXXBMC HRRepresentativeshares time withstaffing vendorsBMC HR Representativemanually aligns contractorwork hours to appropriatestaffing vendorsProcess Flow KeyBMC Hiring ManagerresponsibilityBMC HR RepresentativeresponsibilityContractor responsibilityVendor responsibilityeTeam responsibility
BMC – Beeline contingent labor timecard process after integrationBMC Hiring Managercreates temporaryhire requestBeeline and Dayforce workin parallel to create acontract worker profileContract workerclocks in & out ofDayforce Time &Attendance withtheir clock number orfingerprintsBMC Hiring Managerapproves time inDayforceVerifies Data/UploadeTeam invoicesBMCProcess Flow KeyBMC Hiring ManagerresponsibilityBMC HR RepresentativeresponsibilityContractor responsibilityVendor responsibilityeTeam responsibility
How we got thereUsed a VMS We worked with eTeam and Beeline to centralize temp requests. eTeam helps fill the positions and manage the agencies Beeline provides a platform for eTeam and the agencies to track labor
How we got there / What a VMS doesITLegalAccountingManufacturingMSP/VMS Provider (Vendor Management Solutions)Vendor A VendorCVendorDStrategic partner, share common goalsStandardized contractsWorker classification servicesValidate & benchmark rate cards 2018 eTeam Workforce Solutions, Inc.Vendor E Vendor FVendorHLeverage volume spend, lower ratesSupplier vetting & rationalizationUniform on-boarding processEnterprise reportingVendor I
Our end goal: 2019 eTeam Workforce Solutions, Inc.
BeelineClientSounds easy right?Organizational Unit Upload(Beeline Standard File)Integration wasactually severalfeedsCost Center Upload(Beeline Standard File)Location Upload(Beeline Standard File)User Upload(Beeline Standard File)CeridianWorker Download(Custom File)Worker Upload OR CDF Upload(Beeline Standard File)Beeline SFTPServerBeelineApp
Programming the importsGet a strong resource In my case that is an internal programmer, Ron and Ceridian ProfessionalServices
What we didGetting data into Dayforce Created a pay group for contractors not paid by BMC Used a new hire import to get new temps into Dayforce Data refreshed several times a day Use manager import to ensure managers up to date Track all time and termination information in Dayforce This helps managers only need to learn one system
Getting data to the vendorTime data back to agency Worked with professional services to send punch feed directly to vendor so thattime could be sent directly from Dayforce Sent weekly to vendor Terminations also sent to vendor Sent weekly to vendor
Converting temps to permanent employees Created new HTML form that moves tempsto a paid pay group This allows them to keep their employee IDas well as network credentials This also allows for the form to go throughworkflow keeping complaint to internalcontrols on new hires
Key takeawaysLessons learned Make sure you have access to strong technical resources Understand it is not a quick process Test, test, test Communicate
Questions? 2019 Ceridian HCM Inc. All rights reserved.
AppendixXML for Temp to Perm Form
Dayforce Time & Attendance with their clock number or fingerprints*** BMC HR Representative retrieves contractor work hours from Dayforce Time & Attendance BMC HR Representative manually aligns contractor work hours to appropriate staffing vendors BMC HR Representative shares time with staffing vendors Staffing vendors upload timesheet data
