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iCIMS Integration Guide 2020 RecruitiFi
Using RecruitiFi with iCIMSYou have three options for how you use RecruitiFi inconjunction with iCIMS. Our Client Success team isready to work with you to determine which option isright for your organization.1. Stand Alone [page 3]The turn-key way to use RecruitiFi immediately.2. iCIMS Quick Setup [page 4]Candidate tracking and ownership in your ATS whichtakes less than an hour to set up.3. Integration [pages 5-13]A customized integration that provides a technicallyseamless workflow between the two systems.2 2020 RecruitiFi Inc.
Option 1: Stand AloneRecruitiFi can be used independently to manageagency searches and every step of the hiring process.Most employers begin with this option.Standard tools within RecruitiFi like job libraries,templated company-wide fields, and cloning toolsmake posting jobs a breeze.Candidates are submitted through RecruitiFi, whereyou can review them, schedule interviews, share theirprofile with hiring managers, disposition them, or markthem as hired.federal and international guidelines should you need tolegally review the search at a later date. When you hireyour candidate in iCIMS, they can be invited to applydirectly, or their agency can submit their profile.Benefits: With this option, you can start using theplatform immediately. It requires no additional setup, and captures all the necessary data you need forreporting and regulatory compliance.All reporting is available in real time, including EEOC/OFCCP data. All records are kept in accordance with3 2020 RecruitiFi Inc.
Option 2: iCIMS Quick SetupRecruitiFi provides a simple in-platform setting toseamlessly invite candidates into iCIMS at any stage ofthe hiring process that you choose.Setup time and effort is minimal—just a few minutes oftime for your ATS/HRIS administrator to add RecruitiFias a source in iCIMS. Upon posting each job onRecruitiFi, your TA team will add the URL of the jobposting from iCIMS, and our system will append theURL with RecruitiFi as the source for all applicants thatcome through that link.Benefits: Maintain your candidate workflow in iCIMS,while keeping the control and benefits of managingyour agencies through RecruitiFi.4 2020 RecruitiFi Inc.
Option 3: IntegrationRecruitiFi will integrate with your iCIMS instance atno cost. The iCIMS open API enables us to integratewith great flexibility and does not require an iCIMSpartnership or their resources.Benefits: You have the flexibility to maintain your fullworkflow for requisitions, evaluating candidates, andhires in iCIMS, while gaining the benefits of agencymanagement through RecruitiFi.Integration generally involves building a mechanismfor posting jobs from iCIMS to RecruitiFi and to autopush candidates back to iCIMS. The full scope of theproject will be mapped out by RecruitiFi in conjunctionwith your TA, HRIS, and IT teams, with the engineeringwork to be done entirely by RecruitiFi’s tech team.Keep in mind that every integration is customized tofit the needs of the employer, so the time-frame forcompletion can range from a few weeks to a few months.5The following pages lay out a typical integration plan. 2020 RecruitiFi Inc.
Option 3: Integration - Posting Requisitions1. Within the iCIMSapp, navigate to ajob requisition thatyou’d like to post toRecruitiFi, and click“Source.”2. Click “Post toCareer Portals.”6 2020 RecruitiFi Inc.
Option 3: Integration - Posting Requisitions3. Click“PostingCenter.”7 2020 RecruitiFi Inc.
Option 3: Integration - Posting Requisitions4. Find RecruitiFi inthe Career PortalsPosting Center, andclick “Post” to set theposting start date.5. Click “Save.”8 2020 RecruitiFi Inc.
Option 3: Integration - Posting RequisitionsCongratulations!You just posted your job to RecruitiFi with a fewclicks of a button! At this point, you have twooptions for how we set up your organization.1. Send from iCIMS: You can choose to sendthe job straight from iCIMS without ever going toRecruitiFi. Our algorithm will select agencies toreceive the job, and you’re good to go. Note thatthis does not allow for the flexibility of manuallyselecting the agencies. Also, certain unique fieldson RecruitiFi will remain blank, so your agencieswill have less information to source candidates.2. Send from RecruitiFi (recommended): You areseamlessly linked to RecruitiFi to complete theadditional fields and have the option of manuallyselecting the agencies. Of course, our algorithmwill still make the relevant agency suggestions.9 2020 RecruitiFi Inc.
Option 3: Integration - Candidate Syncing1. Candidates aresubmitted throughRecruitiFi.102. All candidates areautomatically synced toiCIMS. 2020 RecruitiFi Inc.
Option 3: Integration - Candidate Syncing3. Candidates aretagged in iCIMSwith “RecruitiFi” asthe source.11 2020 RecruitiFi Inc.
Option 3: Integration - Hires, Billing, and Payments1. Mark the hirethrough iCIMS.122. RecruitiFi automatically generates aninvoice. You remit payment to RecruitiFi,and we pay the agency. 2020 RecruitiFi Inc.
Using RecruitiFi with iCIMSSimple, Elegant, FlexibleRegardless of whether you choose to use RecruitiFias a stand-alone product, use the native ATS quicksetup, or opt for a full iCIMS integration, RecruitiFiprovides a number of elegant options to adapt to yourorganization’s workflow. Our team is happy to consultwith you to choose the right option for you.We look forward to working with your team to providean effective solution to streamline your agency process,reduce costs, and provide insights and visibility.Should you choose a full iCIMS integration, the onedepicted in this guide is our general recommendation,but by no means is it the limitation of possibilities.Every integration is customizable and is subject toyour individual organizational needs and the currentpossibilities afforded by the iCIMS API.13 2020 RecruitiFi Inc.
For more information Or contact us via:Email: support@recruitifi.comChat: Use the support bubble on every page 2020 RecruitiFi
Using RecruitiFi with iCIMS You have three options for how you use RecruitiFi in conjunction with iCIMS. Our Client Success team is ready to work with you to determine which option is right for your organization. 1. Stand Alone [page 3] The turn-key way to use RecruitiFi immediately. 2. iCIMS Quick Setup [page 4]
