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COOK COUNTY FACILITIESMANAGEMENT UPCOMINGVENDOR CONTRACTOPPORTUNITIES WORKSHOPOctober 28, 2020
Introductions Chief Procurement Officer Raffi Sarrafian – Chief Procurement Officer Ericka White – Outreach Coordinator Alex Van Dyck – Operations Manager Facilities Management Staff Bilqis Jacobs-EL – Director Danuta Rusin - Business Manger Belinda Henderson – Executive Assistant Contract Compliance Edward Olivieri - Director2
Agenda Introductions Message from President Preckwinkle Cook County Commissioner Remarks Commissioner Dennis Deer – 2nd District Commissioner Stanley Moore – 4th District Office of the Chief Procurement Officer Overview Facilities Management Department Overview Contract Compliance Overview/Information Review Detailed Upcoming Opportunities Questions – If you questions throughout the presentation, pleaseplace them in the Q/A section of the meeting, and they will beanswered at the end.3
Message from County Commissioners Commissioner Dennis Deer – 2nd District Chairman of the following Committees: Environment & Sustainability Health & Hospitals Human Relations Commissioner Stanley Moore – 4th District Chairman of the following Committees: Asset Management Contract Compliance Criminal Justice Law Enforcement5
Office of the Chief Procurement Officer The Office of the Chief Procurement Officer of CookCounty annually procures about 500M ofServices/Supplies. The rough breakdown of our currentactive contracts by percentage is listed below.Type% of Active ContractsProfessional Services27%Commodities26%Professional Services (IT)17%Work Services15%Construction8%Architecture & Engineering4%Commodity - Vehicles & Heavy Equipment3%Grand Total100%6
Office of the Chief Procurement Officer Forecast Opportunities Check our website for our annual Buying Plan Buying plan lists opportunities for the coming year Our Countywide Buying Plan for FY21 will be released soon Awarded Contracts Review our Awarded Contracts and Amendments database tosee when a contract expires Be sure to review the renewal periods that typically extend acontract by one or two years This database can be search using keywords, contract numbers,vendor names, and more Current Contract Opportunities View our Contract Opportunity Page Sign up in the OCPO Vendor Database to receive notificationsregarding current solicitations that are posted7
Office of the Chief Procurement OfficerAccess Awarded Contracts from the Procurement Home Page Visit www.cookcountyil.gov/procurement Choose “Procurement Data & Information” from the Menu on the rightside of the screen Choose “Awarded Contracts & Amendments from the Menu on theright side of the screen8
Facilities Management OverviewMissionTo provide a safe, reliable and clean environment, conduciveand supportive to carrying out the business and servicesof Cook County. Director – Bilqis Jacobs-El Interim Bureau Chief – Elizabeth Granato Link to all Facilities Management Contracts/Amendmentsis HERE9
Facilities Management OverviewThe Department is charged with maintaining 12million square feet of Cook County’s physicalplant (Does not include Cook County Health orForest Preserve) which includes the followingproperties:Facilities Management PropertiesBridgeview CourthouseHighway FacilitiesMaywood CourthouseCriminal Courts Admin BuildingSkokie CourthouseHawthorne WarehouseMarkham CourthouseRockwell WarehouseLeighton Court (Criminal Court)Four Parking GaragesJuvenile CourthouseLaGrange Auto FacilityRolling Meadows CourthouseJail Complex – 26th & CaliforniaDomestic Violence CourthouseRobert J. Stein InstituteOak Forest CampusCounty BuildingCicero WarehouseJuvenile Temporary Detention Center10
Facilities Management Overview Supplies & Services comprise 13% of DFM budget, or ntrolsPumpsPest ControlPaint & Paint SuppliesElevator MaintenanceRock Salt & DeicerWaste RemovalFiltersRoofingCarpetingWindow WashingJanitorial SuppliesGrease Trap/Sewer – VacTruckPaper Products (towels &toilet tissue)Overhead Door ServiceUniformsFlagpole MaintenanceTrash LinersSample Service ContractSample Supply Contract11
M/WBE Compliance Goals Aspirational Goals for all Goods/Services Contracts are 25% MBE and10% WBE Goals are always a function of availability of MBE and WBE vendorscapable of performing on the contract If you are not yet MBE/WBE certified, DO NOT WAIT TO START THEPROCESS If you are MBE/WBE certified, carefully look at the scopes of work andreview past bids NETWORK!!!! We will be sharing a list of all attendees and links to theM/WBE database Link to Certified M/WBE Database: HERE Link to Contract Compliance Website: HERE Certification not required to participate in County Contracts12
Fiscal Year 2021OpportunitiesLink to CurrentContractProjectBrief DescriptionAsbestos SuppliesVarious asbestos supplies which include Tyvek suits,latex booties, HEPA filters, respirators, HEPA1545-15099vacuum bags2021 1st Quarter(Dec - Feb)Asbestos Lab AnalysisService to perform the following tests, PolarizedLight Microscopy (PLM), Phase ContractMicroscopy (PCM), Non Culturable Air Samples,Transmission Electron Microscopy (TEM)2021 1st Quarter(Dec - Feb)Landscaping ServicesLandscaping services include lawn mowing,soring/summer and autumn landscapingmaintenance, mulch, tree pruning, tree removal, 1545-15147Astump removal, soil for grates, tree planting, treeinsecticide spraying, plant flowering plants2021 1st Quarter(Dec - Feb)Plumbing SuppliesToilet fixtures, toilet seats, urinals, pipe clamps,brass fittings, etc1645-155772021 1st Quarter(Dec - Feb)Plumbing Supplies CatalogPlumbing supplies from various specificmanufacturer catalogs Chicago Faucet, Watts,Symmons, Brasscraft, JR Smith, Zurn, Kohler, nVent, 1645-15577Josam, Asco, U.S. Pipe, Tyler, Elkay, Oasis, Anvil,American Standard, Bobrick2021 1st Quarter(Dec - Feb)1545-15023Anticipated Advertise Date13
Fiscal Year 2021OpportunitiesProjectBrief DescriptionLink to CurrentContractAnticipated Advertise DateFiltersVarious air filters1645-15346R2021 1st Quarter (Dec - Feb)Janitorial SuppliesVarious janitorial suppliesdisinfectants/bleach/cleaners, mops/mophandles, brooms, trash cans, floor stripper, wax,squeegees, floor stripper pads, bucket/wringer,urinal screens1613-154382021 1st Quarter (Dec - Feb)Paint SuppliesVarious paint supplies; latex paint 1 Gallon and 51645-15730Gallon, primer, sealer, stain, varnish oil2021 1st Quarter (Dec - Feb)Saws and Saw BladesVarious Masonry Blades, Brandsaw Blades,Circular Saw Blades1645-153622021 1st Quarter (Dec - Feb)Interactive TouchscreenDirectoryRFP to setup/install interactive touchscreendirectories through Cook County facilitiesN/A2021 1st Quarter (Dec - Feb)Electrical Wire and CableVarious electric wire and cable lengthsN/A2021 1st Quarter (Dec - Feb)Electrical Fittings, Conduitand SuppliesVarious electric fittings, conduitN/A2021 1st Quarter (Dec - Feb)Carpet Floor TileCommercial carpet squares (Mohawk)1645-158162021 2nd Quarter(Mar - May)Elevator MaintenanceLabor and materials required to maintain, repairand service all vertical transportation (elevators, 1545-14645escalators, dumbwaiters, wheelchair lifts)2021 2nd Quarter(Mar - May)14
Fiscal Year 2021OpportunitiesLink to CurrentAnticipated Advertise DateContractProjectBrief DescriptionSteamfitter SuppliesPipe fittings, Cast iron fittings (Armstrong), gaskets,Siemens air filter, Pipe assembly material, Alco1645-15735valves, Bushings,2021 2nd Quarter(Mar - May)Floor Tile SuppliesAdhesive for floor tiles, toe/toeless base vinyl(Johnsonite), vinyl floor underlayment, abrasivepaper disks, floor tile (Mannington), floor tile(Armstrong), stair threads (Johnsonite), vinyl floortile (Tandus Centiva), tile cutter tools1645-158462021 2nd Quarter(Mar - May)Toilet Paper and Paper TowelCountywide contract for toilet paper and papertowel1684-155932021 2nd Quarter(Mar - May)After Hours Phone Coverage After Hours Phone Coverage1545-147622021 2nd Quarter(Mar - May)Drinking Water AppliancesElkay/Oasis Drinking Water AppliancesN/A2021 2nd Quarter(Mar - May)ForkliftToyota Forklift or equalN/A2021 2nd Quarter(Mar - May)CRT Monitors, LCD Monitors, desktop & CPU's,Collection and Recycling oflaptops, keyboards, fax machines, printers,Electronic Wastescanners1645-158122021 3rd Quarter (Jun - Aug)15
Fiscal Year 2021OpportunitiesProjectThrush BundlesMaintenance Repair andInstallation of FencingWater HeatersBrief DescriptionLink to CurrentAnticipated Advertise DateContract(s)Double wall bundles manufactured in accordanceN/Awith ASME Section VIIIContractor shall provide all labor, detention gradematerials including Galvanized After-Welding(GAW) equipment and appliances necessary torepair various types of fencing and vehicular gatesystems on an as-needed basis. All repairs must bemade to restore fencing and gates to its full,intended use/function. The following types offencing and gate systems are used throughoutCook County:N/A2021 3rd Quarter (Jun - Aug)2021 3rd Quarter (Jun - Aug) Chain link fences Chain link gates Chain link razor wires Wrought iron gates and panels Overhead slide Vertical lifts Pedestrian swing gates Vehicular swing gatesManufacturer is MetropolitanN/A2021 3rd Quarter (Jun - Aug)16
Fiscal Year 2021OpportunitiesLink to CurrentAnticipated Advertise DateContract(s)ProjectBrief DescriptionFire Protection CatalogFire protection products (safety& relief valve,sprinklers, fire suppressions supplies) manufacturedN/Aby Anvil, Tyco, Potter Signal, Knuckle Valve, Viking,Reliable2021 3rd Quarter (Jun - Aug)Remediation and Restoration Remediation and Restoration Services on an asServicesneeded basis1885-168192021 3rd Quarter (Jun - Aug)Ceiling Tile Supplies1645-15585R2021 3rd Quarter (Jun - Aug)Architectural Metal Cleaning Cleaning various brass fixtures located throughServicesCook County facilitiesN/A2021 3rd Quarter (Jun - Aug)Swing Stage EquipmentSwing Stage equipment needed to install glassN/A2021 3rd Quarter (Jun - Aug)Parking ManagementServicesParking Management Services at JTDC ParkingGarage1645-152072021 4th Quarter (Sep - Nov)Various Ceiling Tile Supplies17
Contact InformationEricka WhiteVendor Outreach Coordinator / Admin Support Staff SupervisorCook County Office of the Chief Procurement Officer (OCPO)118 N. Clark Street, Room 1018Chicago, IL 60602Ericka.White@cookcountyil.gov19
Carpet Floor Tile Commercial carpet squares (Mohawk) 1645-15816 2021 2nd Quarter (Mar - May) Elevator Maintenance Labor and materials required to maintain, repair and service all vertical transportation (elevators, escalators, dumbwaiters, whe
