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GSA MeetingJune 2015KimberleyTimberlakeSenior Accountant (A)Official Mail Program ManagerIt is illegal to reproduce or distribute this USPS Presentation without permission.
Agenda – June 3rd 2015 Payment Options OMAS Ribbs Page Transactional Data and BCG What is OMAS? Wrap Up and Questions2It is illegal to reproduce or distribute this USPS Presentation without permission.
Flexible Payment OptionsOfficial Mail/OMAS Pay through the agency’s US Treasuryaccount via IPACCentralized Account Processing System(CAPS) Prefund via check or ACHUse PC Postage Convenient Shipping Option Endicia.com, PB.com or Stamps.com3It is illegal to reproduce or distribute this USPS Presentation without permission.
Pricing and BillingSimplicity in Pricing & BillingUSPS provides a level oftransparency by disclosing the actualtransportation cost when tendering, noaccessorial fees charged later.Provides the ability to better forecastBudgetsIt is illegal to reproduce or distribute this USPS Presentation without permission.4
Access to Transactional DataBCG – all PostalOne! transactionshttps://gateway.usps.com/bcg/login.htm CAPS OMAS One agency employee (i.e. Agency Mail Manager) shouldhave the Business Services Administrator (BSA) role Responsibility of granting Gateway service access toaffiliated usersOMAS reports – transactions from all channels:PostalOne!, Meters, Express Mail, and Stamps Monthly PDF or CSV5It is illegal to reproduce or distribute this USPS Presentation without permission.
Business Customer GatewayAccessPostalOne!transactiondata forCAPS orOMAS6It is illegal to reproduce or distribute this USPS Presentation without permission.
Business Customer GatewayAgencies can performcritical tasks such as: View company information Manage Mailer IDs Manage electronic dataexchange Schedule mailingappointments View postage statements andtransactions Package trackingAll Businesslocations receive aCustomerRegistration ID(CRID). The CRID isused to link all usersand companyinformation.7It is illegal to reproduce or distribute this USPS Presentation without permission.
Business Customer GatewayManage Mailing ActivityManage Mailing Activity is comprised of PostalOne!functionality that supports electronic submission ofmailings (including a Test Environment for Mailers (TEM)for Mail.dat, Mail.XML and the Postal Wizard) andprovides mailing activity information: transactions, fees,mailing reports, manage permits, submit electronicpostage statements, etc.Questions or Problems accessing your accounts, orsubmitting electronic documentation, the GatewayPostalOne! Help Desk is available at 1-800-522-9085.8It is illegal to reproduce or distribute this USPS Presentation without permission.
What is OMAS?OMAS - Official Mail Accounting System A payment option for Federal Governmentagencies to pay for USPS transactions viaIPAC – funds transfer via US Treasury Provides monthly reporting on mail usageomashq@usps.govIPAC - Intergovernmental Payment andCollections (IPAC) system (US Treasury)It is illegal to reproduce or distribute this USPS Presentation without permission.9
https://ribbs.usps.gov/index.cfm?page omasOMAS RIBBS PAGE10It is illegal to reproduce or distribute this USPS Presentation without permission.
Official Mail (OMAS) Transactions Bulk Mailings through PostalOne! OMAS Imprint (OI)OMAS Meters (OM)Business Reply Mail (BRM)Merchandise Return Service(MRS)PeriodicalsPostage Due (PD) Meter settings Physical Meters PC Postage Stamp Purchases (using PS Form 17-G) Priority Mail Express11It is illegal to reproduce or distribute this USPS Presentation without permission.
Official Mail – Federal Agency ToolsSubaccounts also knownas Federal Agency CostCodes 5 Digits assigned by theAgency Mail Manager Enter the subaccount onthe Postage Statement Use the subaccount fornew metersWhat is thebenefit of usingthese?OMAS reports willseparate outspend for specificsites ordepartments.12It is illegal to reproduce or distribute this USPS Presentation without permission.
Official Mail – RemindersEach Agency should have a Mail ManagerMonthly Review actual postage versus estimate Adjust estimate if significant differencesnoted during the year, amend via PS Form1952Yearly Submit estimate of anticipated annual OfficialMail activity (for all locations andFor FY15 – Formsdepartments) Use PS Form 1952 Must be accurate and complete, i.e. purchaseorder numberdue first week ofSept 2015It is illegal to reproduce or distribute this USPS Presentation without permission.
Official Mail FAQsQ. How does our new location in Phoenix, AZ start usingOMAS?A. The Phoenix employee needs to contact the agency’s HQ MailManager, provide the annual mailing estimate and purpose. TheHQ Mail manager may need to submit a revised PS Form1952to the USPS.Q. How do we close an OMAS meter?A. The customer should contact the meter provider directly. i.e.Neopost/Hasler, Pitney BowesQ. Who should we contact if we have a question about ourOMAS reports?A. The customer should send an email to omashq@usps.gov withthe Agency Name, Agency Code and details of the question.14It is illegal to reproduce or distribute this USPS Presentation without permission.
CAPS CAPS Centralized AccountProcessing System Fund electronically via ACH Debit,ACH Credit and Fed wires CAPS Debit or CAPS Trust Need more information? Contact CAPS Service Center at(650) 377-133415It is illegal to reproduce or distribute this USPS Presentation without permission.
What will the Future Bring? Federal Agenciescan use OMAS orCAPS or both. Click and Ship forOMAS customers PO Boxes andCaller ServiceIt is illegal to reproduce or distribute this USPS Presentation without permission.
References Business Customer Gateway Detailshttps://ribbs.usps.gov/intelligentmail gateway/documents/tech guides/BusinessCustomerGateway.pdf Updates will be provided in the Postal Bulletin and DMMAdvisory (http://pe.usps.com/dmmAdvisory.asp) Gateway PostalOne! Help Desk is available via emailpostalone@usps.gov or via phone 1-800-522-9085 Intelligent Mail Package Barcode Questions - Email:IMpb@usps.gov Follow USPS on Twitter: http://twitter.com/uspsIt is illegal to reproduce or distribute this USPS Presentation without permission.
Questions?Contacts/ReferencesEmail: OMASHQ@usps.govUSPS Federal Sales Team:Govt.Sales@usps.govIt is illegal to reproduce or distribute this USPS Presentation without permission.
PostalOne! Help Desk is available at 1-800-522-9085. 8 It is illegal to reproduce or distribute this USPS Presentation without permission. What is OMAS? OMAS - Official Mail Accounting System A payment option for Fed
