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CJIS Governing BoardPartner with Stakeholders to DriveInnovation and Smart Growth1

CJIS Business Objectives / Goals Provide each agency the IT autonomy to achievetheir business goals. Optimize existing IT investments and infrastructurewithin CJIS agencies. Develop a universal adaptor (dial tone) type serviceso that CJIS agencies can connect to InformationSharing (IS) system easily. Create a security model that meets State and federalstandards. Provide services that are boringly predictable2

CJIS Support Group (CSG)WhereWeAreNow The CSG has significant strengths that benefit the CJIS community,but the unit also has improvement needs in the areas of process, bestpractices and organizational maturity. Internal CSG staffing is limited and gaps exist that may impact supportfor OBTS and later, CIDRIS. DOIT has committed to look to internalDOIT resources to help bridge these gaps. The CSG finalized the OBTS Transition Plan Narrative whichApproved by the OBTS Application Steering Committee on September11, 2009. The OBTS Transition is underway. A detail project plan for the OBTS Transition was completed onOctober 2nd and we are awaiting a final resolution on funding needsbefore the plan is formally published. Provided technical support to properly position the state for asuccessful demonstration of CIDRIS to NHTSA on September 17,2009.3

CJIS Support Group (CSG)WhereWeAreGoing–6to12Months Successfully transition OBTS to state support. Complete the Data Purity analysis and remediation recommendations. Support the testing efforts required by changes to OBTS related toPerformance and Offender Status. Provide technical and project support to the CIDRIS Project. Implement an Application Support Model for OBTS. Implement work intake tracking and management for issues related toCJIS technical activities. Seek to implement the use of SharePoint amongst the CSG to provideimproved knowledge transfer and access to critical applicationinformation. Develop a annual tactical work plan governing CJIS tactical technicalactivities with a biennial view.4

CJIS Support Group (CSG)Risks & Issues as of October 2009FundingProper funding related to software licenses and some essentialtraining is critical to the CSG’s ability to properly support both OBTSand CIDRIS.Parallel Project Support for CIDRIS and the OBTS TransitionThe activities and deliverables supporting the OBTS Transition andthe CIDRIS project will need to rely on the a small pool of the sameresources, requiring schedule coordination. Because of themandatory timelines involved in the OBTS Transition, CIDRIS projecttimelines will be secondary to the resource needs of the OBTSTransition.5

Blueprint– Where We Are NowAccomplishments: Decisions made at last meeting have been applied toapproach and schedule. Based on CJIS Governing Board guidance a SavingsValidation Committee was created. The Savings Validation Committee has reviewed andvalidated the savings estimates. Draft cost-benefit is ready for review. A draft Legislative Report is ready for review.Benefits: The cost-benefit calculation shows a large ROI. The Legislative Report will provide key decisions makerswith key information on CISS, costs, and savings.6

Blueprint – SavingsTop 25 of 540 Information Exchange Savings – Top 1 Through sAs‐IsAs‐IsTo‐BeTo‐BeInvolved AgencyLaw – DCJLaw – JudgeCourt Operations – LawJudge – LawLaw – DCJLaw – LawLaw – State Repository1.14.53As‐IsDCJ – �IsTo‐BeCourt Operations – LawLaw – Pretrial ServicesCourt Operations – ProbationLaw – LawDocumentIncident ReportCase ReportDisposition AbstractArrest WarrantAffidavit for Arrest WarrantIncident ReportFamily Violence ReportRequest for SupplementalInformationSeized Property FormConditions of ReleaseSentencing OrderLocation Incident HistoryEstimatedAnnual Savings 4,212,000 1,645,313 1,620,000 1,023,047 796,912 631,800 628,560 499,350 411,328 393,864 392,137 308,8137

Blueprint – Savings (Continued)Top 25 of 540 Information Exchange Savings – Top 13 Through ‐IsAs‐IsInvolved AgencyDCJ – DPDLaw – BoPPLaw – ProbationCourt Operations – DOCLaw – DPDCourt Operations – DPDDCJ – DOCBOPP – DCJLaw – Court OperationsDMV – DCJCourt Operations – DOCLaw – BoPPDCJ – Court OperationsDocumentInformationArrest ReportsIncident ReportContinuance MittimusArrest ReportsDocketArrest ReportsNotice of Parole HearingArrest ReportsDriver & Vehicle StatusContinuance MittimusIncident ReportUAR/Citation PacketEstimated AnnualSavings 308,361 303,104 298,373 280,969 265,024 242,308 224,544 214,885 200,117 166,695 163,898 140,400 128,485Savings from Top 25 Exchanges is over 15Million Annually.8

Blueprint – Cost‐Benefit TableCumulative Cost-Benefit Analysis 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000 FY2010FY2011FY2012FY2013FY2014FY2015 (10,000,000)Cumulative BenefitsCumulative CostsCumulative Benefits - CostsThe Total of all exchanges annual benefit is 18.1M. Based on MTG’saccrual assumptions, the cumulative benefit over 5 years is 59M.9

Blueprint – BenefitsCitizens Increased information sharing results in a reduction incrime and increased public safetyJustice Agencies CISS allows justice agencies to streamline internalbusiness processes and reduce data entry workload.CJIS Governing Board Benefits realized through the Governing Board assiststhe legislature in achieving its public policy goals.Legislature CISS promotes and enables sound public policy inregard to the justice system.State CISS allows statewide justice information sharingresulting in the benefits and cost savings.10

CIDRIS – Where We Are Now Successfully completed the NHTSA pilot demonstration. Made changes to the project management leadership. Working on rebase lining the CIDRIS project.11

CIDRIS – Critical Success Metrics1. Must align with Connecticut Information SharingSolution (CISS) initiative2. NHTSA Information Quality Metrics must besupported3. Solution must be expandable to support all arrestsstatewide12

CIDRIS – Where We Are Going November LAW construction begins SDM Testing Phase begins December and beyond System Acceptance Initial Deployment CPCA Deployment13

CIDRIS – Risks & Issues Staffing for CIDRIS poses a challenge. We are working with OPM and DoIT to provide adequatestaffing for the project.14

OBTS – Where We Are NowAccomplishments: First of its kind to go live nationwide. “the first real” multi-agency integrated nearreal time information systems bridge. System Acceptance on May 15, 2009.— Sierra 1-Year Warranty Period (May 14, 2010). OBTS Transition Plan — Complete on September 11th. Event Performance improvement and Offender Status remediation have begun.OBTS Overall System Benefits: Sets the stage for the Connecticut Information Sharing System (CISS) definedin Public Act 08-01. Provides valuable lessons learned about the “AS IS” environment that existsacross all Connecticut Criminal Justice entities. Identifies the need for uniform State/Federal IT policies and standards as afoundation for future data sharing. Identifies basic data purity (quality) inconsistencies, redundancy and gapswithin and between agency legacy systems.15

OBTS – Where We Are GoingSchedule – During Sierra 1-Year Warranty Period (May 14, 2010) Sierra to remediate:1) Event Message Processing,2) Offender Status, and3) System Documentation. The CJIS Support Group looking to eventually unify the CIDRIS and OBTSarchitectures to minimize system costs while provide seamless integration,better support and to meet business requirements for agreed upon ServiceLevel Agreements (SLAs). Transition from Sierra to State (DOIT/CJIS Support Group) for OBTSapplication support and maintenance – Need completed OBTS TransitionPlan to begin implementation of tasks in accordance with timelines.Benefits of Transition from Sierra to State (DOIT/CJIS Support Group): Develop network of collaborative work teams from various disciplines.16

OBTS – Risks & IssuesRisk #1 OBTS Transition FundingImpact to Project: A lack of funding supporting the acquisition ofdevelopment tools that are a necessary part of the transition of OBTS aswell as funding that has been identified to support a transitional testing leadto support OBTS warranty testing can negatively impact the OBTSTransition.Mitigation: Funding needs were escalated to the Executive LeadershipTeam on October 1st.Risk #2 Data Purity – Confidence in OBTS DataImpact to Project: A lack of confidence in OBTS data impacts the overallusefulness of the OBTS.Mitigation: An analysis of data issues and the development of aremediation plan to address data purity is included as part of the OBTSTransition Plan – executing on the recommendations are outside the scopeof the Transition.17

OBTS – Risks & IssuesRisk #3 Key Technical Staff – Single Point of FailureImpact to Project: The OBTS System Administrator is a single critical staffresource that requires continuity to ensure adequate operational support forthe application.Mitigation: The CJIS Support Group is working with DOIT to identify asuitably skilled resource that can provide the necessary backup for this keyresource.18

Administrative CommitteeWhere We Are NowAccomplishment: The first committee meeting was held on 10/8/09. Metrics for the committees objectives were established.Benefits: There were positive discussions concerning the committee’srole.19

Administrative CommitteeWhere We Are GoingTargets: Develop Performance Metrics for Committee Objectives. Develop a Business Case Template. Obtain a List of All Current CJIS Projects. The list will identify primary agency contacts for eachproject (Business, Technology and High Level Sponsor).20

Administrative CommitteeDiscussion Items and RecommendationsItems None21

Technology CommitteeWhere We Are NowAccomplishment: Initial meeting of the Technology Committee was held onSeptember 24th. Sub-Committees are being established. Six month objectives have been identified.Benefits: The Sub-Committees will allow the Technology Committee tofocus on particular areas of interest to the CJIS community. The CJIS community going forward will have a documentedprocess for evaluating and adopting technology standards.22

Technology CommitteeWhere We Are GoingCommittees: An Enterprise Content Management Sub-Committee will beformed.This Committee’s objective will be to identify the ContentManagement requirements within the CJIS Community. An E-Signature Sub-Committee will be formed.This Committee’s objective will be to identify the processesand standards required to implement E-Signature functionalitywithin the CJIS Community.23

Technology CommitteeWhere We Are GoingStandards: The Technology Committee will develop a standards adoptionprocess to be followed when evaluating and adoptingstandards on behalf of the CJIS Community. The JIEM, Global JRA, and GFIPM standards will beresearched and will be the first standards to follow the newlydeveloped CJIS Standards Adoption Process. The Technology Committee will develop a checklist foragencies to use that documents their compliance with adoptedstandards. The Technology Committee agreed that CJIS needs to havecommittee representation on each of the nine DOITArchitecture Domain Teams.24

Technology CommitteeDiscussion Items and RecommendationsItems: NIEM – The CJIS Technology Committee recommends that theCJIS Governing Board adopt the National Information ExchangeModel (NIEM) data standard across the CJIS community.Benefits: Conforming to the federal NIEM model will promote interoperabilityand data exchange. The adoption of NIEM will position Connecticutto be able to exchange information easily between other stateagencies, between other states, and with the federal government.25