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Nuance eCopy ShareScanAdvanced Capture Solution

Enhance how you capture and move information—automaticallyWhy do you scan documents? For most people, it’s because the documents include critical informationthat’s otherwise trapped in paper. If you can capture that information digitally, you can use it wheneveryou want, wherever you are. You’ll be able to collaborate with coworkers, partners and customersquickly and make more informed decisions consistently. But how do you capture it accurately? WithNuance eCopy ShareScan from RICOH , you can scan, sort, store, retrieve and distribute paperdocuments and electronic files automatically right from the Ricoh multifunction devices you already use.Simplify your most important document-capture workflows with centralized control from any source,including mobile devices, email addresses, Cloud storage, other MFPs and more. And use data in newways to make faster, smarter decisions throughout your organization.Improve what your MFP can doWhen you use your MFP for everyday document management, you’re basically moving documents fromone place to another. With Nuance eCopy ShareScan, you can capture crucial data from documentsand share it throughout your organization—or even with yourself—so key people have the criticalinformation they need to make better decisions that save your organization time and money. Needpatient information in the emergency room? Waiting to close on a large contract? Without any training,any user can scan documents, convert images of text into actionable data and integrate it securely intothe critical information systems you need to run your business. In addition, you can receive a searchabledocument automatically via email or a home folder directly from the MFP. You can browse the sharednetwork while searching for the folder you need. Best of all, with type-ahead predictive text, previewand other options, you can configure the solution to fit your specific preferences with ease.eCopy ShareScan makes processing documents easy by automating your essential workflows—and makingcomplex scanning tasks simple.

Improve collaboration with scanning workflowsUse familiar technology to transformfiles digitallyAutomate any workflow to expedite tasksand save timeYou send emails to communicate and use folders for storageevery day. Both tasks are intuitive and you’re familiar with them.So why not set up document workflows in much the same way?With Email and Folder Watching Service, you can create a digitalworkflow using any device—including scanners, Cloud storage,PCs, mobile devices, Ricoh MFPs and other applications—toaccess critical information in any network folder wherever you areand when you need it most for incredible convenience. Transformany image to a fully formatted Word or Excel or searchable PDFfile by simply sending it to a designated email address that’smonitored by the Email and Folder Watching Service.Use eCopy ShareScan’s Extenders and Connectors to recognizeforms, fields and barcodes, and process and deliver this dataeither from the Ricoh MFP or from any email address or folder.This means your coworkers can process and share documentsfrom virtually anywhere. It also means that eCopy ShareScan canbe extended beyond scanning workflows to include FileSharebackfile conversion, mailroom routing, document conversionservices, mobile capture and more. With built-in scalabilitythese workflows can also be used for a department or theentire enterprise.Automate your most important electronic document-capture workflows.eCopy ShareScanFeatureBenefitAutomated FileConversionQuickly and easily transform PDFs or TIFFS to Wordor Excel by sending to designated emaileCopydevicesConnector &ExtendorIntegrationForms Processing & Barcode recognition toautomate and accelerate transactional workflowsFoldersLoad BalancingMultiple jobs can be processed simultaneously withone or more servers for scalability performanceWorkflowConfigurationWizardSetting up powerful electronic workflows is easywith script-free configuration of workflow rulesScalabilityThe Watching Service can have unlimited eCopyservers leverage the same licenseEmailaddressesCustomize workflows to fit yourpreferencesYou expect convenient one-touch control every time you pick upyour smartphone. Now you can have it when you use your MFP,too. Take advantage of a user-friendly interface that replicatesthe familiar touch-screen experience to access frequently usedscanning tasks right from the MFP. Transfer scanned images toelectronic workflows quickly with easy scrolling and intuitive flyout menus and distribute, index and archive them in moments.Customize workflows based on your personal or workgroupresponsibilities. You can even choose the timesaving, offline Scanand-Go function and let the MFP complete jobs for you as youmove on to your next task.

Transition to electronic workflows effortlesslyMeet compliance and security demandsBetter information leads to better decisions. So protect critical dataat every stage of the document lifecycle. With user authentication,you can verify user identity and obtain an audit trail directly fromthe MFP. You can track an entire fleet and monitor devices andactivity by device, user or job status. With Auto-preview, youcan see how each document was scanned, so you can correctmistakes before it’s stored or delivered to protect data integrity. Useautomatic redaction to search text and print and distribute redactedPDFs to comply with privacy and records management standards.Process information fasterYou decide which information is most important—Nuance eCopyShareScan does the rest. Use Nuance eCopy ShareScan to ensurescanned paper documents and electronic files are fully textsearchable electronic documents with Optical Character Recognition(OCR). Capture different document formats, including spreadsheets,tables and graphics into a single high-resolution PDF and redactor highlight text, track revisions and compare documents usingconvenient one-touch controls. You can also convert documents toeditable Microsoft Word or Excel files with formatting intact, so youcan make minor changes with minimal data entry.Add electronic workflows to everydaycollaborationsMake sure you have the information you need—when you need itmost. By using plug-in connectors, you can integrate Nuance eCopyShareScan directly with network repositories, content managementplatforms and document accounting systems to ensure informationis captured, searched and accessed by the right people quickly andeconomically. Administration is easy. In fact, the plug-ins providedynamic integration for your backend systems, so there’s virtuallyno administrative support needed.

Nuance eCopy ShareScanFamily Comparison ChartThe modular eCopy ShareScan productportfolio gives your organization thefreedom to tailor a solution by selectingcomponents à la carte or from an arrayof packaged 1 Seat5 Seats10 Seats10 SeatsSoldSeperatelyEmbedded MFP interface with personalized accessbased on user credentials Full-size keyboard and external interactive touchscreen--- -Workflow simulator for rapid prototyping anddeployment—no MFP required Security offering full authentication and audit trails, aswell as tracking & reporting High availability and failover Load balancing for highly scalable deployments Multi-page templates for more flexible workflowsand document types Batching and file splitting based on blank page, orfile size Scalable server based file conversion to: Word,Excel, searchable PDF, PDF/A, JPEG, Tiff Database lookup: for XML imports and lookupsagainst any data source/list Image enhancement: Despekle, straighten, colordrop out, line removal etc. Highlight and redact extender Cost recovery extender: provides cost tracking andreporting into cost recovery systems Select 1 Barcode recognition & batching for 1D & 2Dbarcodes Bates stamping/numbering extender for stampingand endorsing documents Form processing extender form recognition Route to Exchange Email/Exchange Online (365),Lotus Notes, and via SMTP email with LDAP Fax via Exchange, Notes, & SMTP supports virtuallyany fax solution Route to Personal Desktop/Home Directory Route to Printer enables printing from any deviceand/or capture point Route to File—network folder, WebDAV, FTP,Secure FTP Universal connector routes to folder, SQL & Oracledatabases and configurable XML & CSV index fileoutput Select 1 OpenText RightFax Connector Select 1Select 3Select 3 Select 1Select 3Select 3 Active directory & Novell eDirectory authentication Single sign-on/session logon File encryption & secure delete, secure delivery eCopy PDF Pro Office for Business PDFMFP Client / User InterfaceAdministration & DeploymentDocument Processing & WorkflowsE-Mail, Fax, Folder & PrinterDocument Management Application ConnectorsCloudPack Connector adds routing to Google Drive,OneDrive, and DropboxDocuWare (DMS) connectorExact Synergy (DMS/CRM) connectorHP WorkSite, EMC Documentum, SharePoint,SharePoint Server Edition, OpenText(LiveLink or eDOCS DM}, Salesforce DocuShare,ACT, Sage 50, HP TrimSecurity & Compliance Features Available   – Not available   Available for additional fee* eCopy ShareScan Enterprise must be ordered in a minimum quantity of fifty (50) licenses per customer.