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ADVANCED SOLUTIONS FORHEALTHCAREHospitalsGroup PracticesMedical OfficesAmbulatory CareNursing and Residential Care

ADVANCED SOLUTIONS FOR HEALTHCARE PROFESSIONALSMore than ever, healthcare organizations and medical offices depend on hardcopy and electronic documents. But document-related challenges are increasingevery day. An industry driven toward electronic medical records (EMR) andthe need to facilitate compliance with HIPAA requirements have added newchallenges to already burdened workflows. In addition, healthcare providers stillneed to find better ways to streamline document communication via fax ande-mail and reduce the impact of day-to-day IT management tasks.Canon stands ready to help healthcare providers with critical aspects of theirdocument and information workflows. Canon devices and software solutionsstreamline clinical workflows, improve forms processing, and help supportthe importing of patient information into EMR systems. The imageRUNNERADVANCE MFP offers robust security measures that can assist in facilitatingregulatory compliance. Canon solutions can also reduce the time and costspent in device administration tasks, enabling healthcare IT professionals tofocus on improving patient care.Accelerate Your Path to Electronic Medical RecordsSpurred on by evolving government requirements, healthcare organizations are migrating toward electronic medicalrecords and the electronic management of data. That said, many workflows such as admissions may still require the useof paper now and in the future.Canon solutions offer opportunities to speed up and streamline these processes. From the high speed printing andscanning capabilities of imageRUNNER ADVANCE systems to one-touch integration workflows, you can jump-startefforts to take your facility into the electronic age. With quicker access to critical patient information, you’ll deliverbetter, more accurate care while benefiting from more efficient, lower-cost workflows.CAPTURING MEDICAL RECORDSAdd patient name.We need a quicker, easier way to enteradmission forms and other documentsinto our EMR.Enter Documents into EMR Systemswith One Touch. With WorkflowComposer you can create a singlebutton that combines multistep processes.For example, an imageRUNNER ADVANCEdevice can scan a form, prompt you to enterindexing information such as patient nameand social security number, and integratethat information directly into an EMR or othersystem. You can also customize WorkflowComposer buttons to meet your uniqueneeds such as e-mailing and faxing tomultiple locations.2Add SSN.PDF.PDFXMLWorkflow Composer buttons can be set tostreamline paper-to-electronic EMR processes.BEFORENOWOur staff spent toomuch time scanningforms and testresults. We thenhad to manuallyenter the data intoour EMR system.We save time and eliminate errors by placingthe form on a scanner and pressing a WorkflowComposer button. The imageRUNNERADVANCE device then prompts us to addthe patient name and social security number.After this information is entered, the documentis automatically sent, complete with indexinformation, to our EMR system.Regulatory Disclaimer: Statements made in this document are the opinions of Canon U.S.A. None of these statements should be construed as legal advice, as CanonU.S.A. does not provide legal counsel or compliance consultancy, including without limitation, Sarbanes Oxley, HIPAA, GLBA, Check 21 or the USA Patriot Act. Eachcustomer must have its own qualified counsel determine the advisability of a particular solution as it relates to regulatory and statutory compliance.

Advanced Solutions forHEALTHCAREFacilitate Security and HIPAA ComplianceHealthcare organizations are under great pressure to comply with regulations, including those that require patientinformation to be kept strictly confidential. But are your organization’s paper and communication workflows as secure asthey could be? Chances are that you need better ways to manage and monitor the copying, faxing, printing, scanning,and e-mailing of healthcare documents.Canon security solutions range from controlling device functionality to robust systems that cover every aspect of yourhard-copy and electronic document workflows.RESTRICTING ACCESS & SENDINGSECURE FAXINGEvery employee with access to our devices canmake copies of patient records and e-mail or faxconfidential documents to destinations outside ourfacility. But if we require passwords for every task,doctors and staff will become frustrated.We regularly exchange confidential patientinformation with insurers, affiliated doctors’ offices,offsite laboratories, and different sections of ourfacility. If these faxes are left on a tray, they could bemisplaced or lead to an information leak.Stay Secure and Productive. Function LevelAuthentication via the Access ManagementSystem, which comes standard with anyimageRUNNER ADVANCE device, can be set torequire authentication for security-sensitive functionsonly. For example, you can allow anyone to print orcopy, but ask employees to log in for Send-to-E-mail,Send-to-Folder, and Send-to-Fax features. You canalso limit document-sending capabilities to approveddestinations only.Receive All Faxes with Confidence.You can now route incoming faxesautomatically to password-protected foldersin Advanced Box, a new file server that resides onyour imageRUNNER ADVANCE device. Once a fax isreceived, a notification is generated for the recipientthrough imageRUNNER ADVANCE Desktop. Thisensures that confidential faxes are never misplacedor left vulnerable in a tray or other insecure location.Not authorizedfor Sendcapability.FAXimageRUNNER ADVANCE systems can be setto allow basic copy/print capability, but requireauthorized login for sensitive features.BEFORENOWWe were worried thatunauthorized contractorsmight obtain patientinformation and e-mail it offpremises using our MFP. Thiscould constitute a HIPAAviolation.We have limited thispotential vulnerability withan imageRUNNER ADVANCEdevice that restricts whatfunctions users can accessand where they can sendinformation.Shared.PDFWhen a fax arrives in your Advanced Box folder, you can be notifiedimmediately with a pop-up message in Desktop Essentials on your PCscreen. So busy workers are less likely to miss an important fax.BEFORENOWPrinted and faxed lab workrequests were often lost,misplaced, or left on a devicewhere they could be seen byunauthorized personnel. Thisleft us vulnerable to violationsand sometimes delayed thedelivery of lab results andcritical medical services.Lab requests are now routedto a password-protectedAdvanced Box folder thatonly approved personnel canaccess in a quick, secure, andtimely fashion.3

Send and Receive DocumentsMore EfficientlyFor healthcare providers, document traffic can be intense.Lab requests, reports, and charts are sent and receivedconstantly. Unless these organizations maintain a largenumber of devices and fax lines, communications can breakdown, numbers and e-mail addresses can get lost, andcrucial documents can go missing. To provide a high levelof care and service, this vital communication link must beas available and efficient as possible.Canon offers a number of solutions to reduce costs andstreamline the sending and receipt of critical documents.AUTOMATING DOCUMENTDISTRIBUTIONCONSOLIDATING FAX LINESOur hospital sends hundreds of faxes each day. It canbe costly for each device to have a dedicated fax line,considering some are currently underutilized.Many times a day, our office routes documents forlab requests and prescriptions, often to multipledestinations. We need a way to make this workflowfaster, easier, and more accurate.Send Accurately with One-TouchWorkflows. If you find yourself repeatedlysending documents to particular or multipledestinations, you can easily create one-touch buttonsin Workflow Composer that enable you to completethe task quickly and accurately every time.Cut Costs with Fax Machine Consolidation.Many imageRUNNER ADVANCE systemshave the ability to support up to four lines forfaxing. Once an imageRUNNER ADVANCE devicehas been equipped and designated as a centralfax distribution device, all other imageRUNNERADVANCE devices on your network can use RemoteFax instead of having their own fax lines. Thisenables a healthcare organization to save the costof additional fax lines, while providing instant faxcapability for everyone who needs RUNNER ADVANCEwith Four-line Fax BoardOne imageRUNNER ADVANCE devicewith a four-line fax board can handle alarge amount of fax traffic.BEFORENOWIt was expensive tomaintain underutilizedfax lines in every officeand department.We now save on all those costswith one central imageRUNNERADVANCE device that others canshare. This allows us to maintainhigh productivity, while payingfor only the fax lines we need.

Advanced Solutions forHEALTHCAREPromote Safety and More EnvironmentallyConscious BehaviorMost healthcare organizations strive to be more environmentally responsibleand safety conscious. But to reach their goals, they must support safe andsustainable practices in their use of materials, energy, and choice of products.Canon product development is guided by the corporate philosophy of Kyosei— living and working together for the common good. This means that theinterests of society, the environment, and safety are an integral part of Canonbusiness practices. As a result, Canon always strives to meet and exceedsafety measures and the most exacting environmental regulations.SAFETYCONSERVING RESOURCESStaying Ahead of Worldwide Goals andRegulation. The European Union’s RoHSdirective restricts, prohibits, and/or controls sixhazardous chemical substances. Canon goes aboveand beyond this requirement by restricting these tocontrol a total of 24 hazardous substances.Helping Healthcare Organizations ReduceWaste. Canon enables you to promoteresponsible device usage among medical staff.You can encourage them to take advantage of doublesided printing and printing two or four pages on asingle sheet.CONSERVING ENERGYDesigning Smaller, Lighter Products. Canonstrives to make its products the very smallestand lightest available in each category.This reduces the amount of energy needed fortransportation from the factory to your office.Reduced Warmup Time and Heat Usage.imageRUNNER ADVANCE features key printingelements that can heat up quickly and print atlower temperatures. Not only does this reduce costs,it also means that you wait less time for a device towarm up.One-Watt Sleep Mode. Thanks to a onewatt sleep mode, when your imageRUNNERADVANCE isn’t in use, it’s also not burning upyour budget.Better Scanning with Less Energy. Scanningis increasingly a part of the healthcareenvironment. The technology in imageRUNNERADVANCE reduces scanning power consumption byup to 75 percent over other models.ENERGY STAR Qualified. The ENERGY STARProgram promotes the development of energyefficient products. Since it was announced in1993, more than 150 Canon copiers,printers, and multifunction peripheralshave earned the ENERGY STAR rating.Recycle-Conscious Design. Canon developmentteams consider all stages in each product’slife cycle, striving to maximize the use ofplastics that have been already introduced into theenvironment wherever possible.Conserving Power Across the Entire ProductLife Cycle. Canon has a unique product designsystem called Life Cycle Assessment (LCA). Itlooks for ways to reduce carbon emissions at everystage of a product’s life, from raw materials all the wayto disposal.Toner Cartridge Recycling. To support localrecycling and energy recovery efforts, a plasticresin code is engraved on each toner cartridge.If Canon plastic toner containers cannot be recycledlocally, Canon also offers a collection program.5