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UNIQUE IDENTIFICATION (UID)Unique Identification of Items(UID)September, 2005

Agenda¾ Unique Identification (UID); Item UniqueIdentification; Unique Item Identifier (UII)¾ UID/IUID Policy¾ Contracting for IUID¾ Marking Items¾ WAWF and IUID Registry¾ Planning IUID Implementation¾ PM’s IUID Program Plan¾ Summary, References & Resources“Unique identification is the ability to physically distinguish one item fromanother We view a unique identifier as a set of data for assets that: is globally unique and unambiguous ensures data integrity and data quality throughout life2 supports multi-faceted businessapplications and users”

DoD Vision for Unique Identification (UID)For efficient and effective management of resources:– Establish an Approach for DoD, its Coalition Partners, and Industry– That enables consistent, reliable, and accurate assignment/use– Of through life and globally unique identification that is– Integrated across tangible items, real property, force management,people, organizations, locations, Etc.3

Déjà vu All Over Again . . . Yogi BerraTroy, OhioMarsh’sSupermarketJune 26, 197467 Bar Codes Transformed Retail Salesand Inventory Management4

UID—Integrated Situational Awareness of People, Places and ThingsToday -- No UIIsNo integrated planning viewTo Be State -- UIIsIntegrated planning viewRequirement: Capability to integrateforce structure planning for identifyingand constituting deployable combinedforce modules. People, things andproperty related toforce structure.Who is available?With what equipment?Where are they now?How long can we support them?Deployment and constitution optionscan be continuously evaluated.Site UID Creation Site UID CreationRequired items identified,pre-positioned andtracked with RFID.People and things can beidentified to sites andfacilities for rapiddeployment response.RFID TrackingQuestionsQuestions answered5

DoD Vision for Item Unique Identification (IUID)To implement a policy establishing a strategic imperativefor uniquely identifying tangible items relying to themaximum extent practical on international standardsand commercial item markings and while not imposingunique government data requirements.Uniquely identified (UID) tangible items will facilitate itemtracking in DoD business systems and provide reliableand accurate data for management, financial,accountability and asset management purposes.Effective 1 January 04 Mandatory for Solicitations6

Enterprise IUID Digital Data Flow PotentialLine ItemDoD rement2132020.00000 5X-6X20 123456.00000 662G25POLI P68EY78945J145 POLI25 1234562132020.00000 5X-6X20 123456.00000 662G25POLI P68EY78945J123 POLI25 123456Shipping NoticeLines of AccountingT o ta l1 4 -A u g -0 01 6 - O c t- 0 01 -N o v -0 01 -D e c -0 02 1 -D e c -0 02 5 -J a n -0 15 -F e b -0 11 -M a r-0 12 9 -M a r-0 14 -M a y-0 11 1 -J u n -0 16 -J u l-0 13 -A u g -0 13 1 -A u g -0 15 - O c t- 0 12 -N o v -0 17 -D e c -0 14 -J a n -0 21 -F e b -0 21 -M a r-0 25 -A p r-0 2601181652465438409411 ,2 2 51 ,5 0 41 ,7 6 62 ,1 3 02 ,3 2 62 ,7 5 73 ,1 3 63 ,5 9 53 ,9 8 54 ,4 8 14 ,6 9 55 ,1 0 95 ,5 1 56 ,1 3 2U s e rsG o v e rn m e n t601181652463104494655496788008909791 ,0 5 61 ,0 8 31 ,1 5 01 ,2 1 41 ,2 6 51 ,2 3 71 ,2 1 21 ,2 1 61 ,3 2 5C o n tra c to r2333914766768269661 ,2 4 01 ,3 4 71 ,7 0 12 ,0 5 32 ,4 4 52 ,7 7 13 ,2 1 63 ,4 5 83 ,8 9 74 ,2 9 94 ,8 0 7T o ta lA s s e s s m e n t s R e t r ie v e dG o v e rn m e n t C o n tra c to r1009551 ,1 6 01 ,6 3 11 ,7 2 12 ,9 0 03 ,6 2 46 ,0 5 08788 ,7 8 71 ,0 4 01 0 ,3 2 81 ,1 7 61 1 ,6 4 81 ,3 5 21 2 ,8 6 41 ,4 9 21 4 ,5 3 61 ,6 9 81 6 ,1 8 22 ,0 1 71 7 ,3 5 72 ,5 4 51 8 ,7 9 12 ,7 6 72 0 ,2 4 53 ,1 2 82 0 ,8 4 03 ,2 8 22 2 ,2 3 23 ,7 3 22 5 ,6 2 63 ,9 1 52 8 ,3 9 24 ,2 6 01009551 ,1 6 01 ,6 3 11 ,7 2 12 ,9 0 03 ,6 2 46 ,9 2 89 ,8 2 71 1 ,5 0 41 3 ,0 0 01 4 ,3 5 61 6 ,2 3 41 8 ,1 9 91 9 ,9 0 22 1 ,5 5 82 3 ,3 7 32 4 ,1 2 22 5 ,9 6 42 9 ,5 4 13 2 ,6 5 2ContractTransportationCommitmentT o ta l1 4 -A u g -0 01 6 - O c t- 0 01 -N o v -0 01 -D e c -0 02 1 -D e c -0 02 5 -J a n -0 15 -F e b -0 11 -M a r-0 12 9 -M a r-0 14 -M a y-0 11 1 -J u n -0 16 -J u l-0 13 -A u g -0 13 1 -A u g -0 15 - O c t- 0 12 -N o v -0 17 -D e c -0 14 -J a n -0 21 -F e b -0 21 -M a r-0 25 -A p r-0 2601181652465438409411 ,2 2 51 ,5 0 41 ,7 6 62 ,1 3 02 ,3 2 62 ,7 5 73 ,1 3 63 ,5 9 53 ,9 8 54 ,4 8 14 ,6 9 55 ,1 0 95 ,5 1 56 ,1 3 2U s e rsG o v e rn m e n t601181652463104494655496788008909791 ,0 5 61 ,0 8 31 ,1 5 01 ,2 1 41 ,2 6 51 ,2 3 71 ,2 1 21 ,2 1 61 ,3 2 5C o n tra c to r2333914766768269661 ,2 4 01 ,3 4 71 ,7 0 12 ,0 5 32 ,4 4 52 ,7 7 13 ,2 1 63 ,4 5 83 ,8 9 74 ,2 9 94 ,8 0 7T o ta lDelivered ItemA s s e s s m e n t s R e t r ie v e dG o v e rn m e n t C o n tra c to r1009551 ,1 6 01 ,6 3 11 ,7 2 12 ,9 0 03 ,6 2 46 ,0 5 08788 ,7 8 71 ,0 4 01 0 ,3 2 81 ,1 7 61 1 ,6 4 81 ,3 5 21 2 ,8 6 41 ,4 9 21 4 ,5 3 61 ,6 9 81 6 ,1 8 22 ,0 1 71 7 ,3 5 72 ,5 4 51 8 ,7 9 12 ,7 6 72 0 ,2 4 53 ,1 2 82 0 ,8 4 03 ,2 8 22 2 ,2 3 23 ,7 3 22 5 ,6 2 63 ,9 1 52 8 ,3 9 24 ,2 6 01009551 ,1 6 01 ,6 3 11 ,7 2 12 ,9 0 03 ,6 2 46 ,9 2 89 ,8 2 71 1 ,5 0 41 3 ,0 0 01 4 ,3 5 61 6 ,2 3 41 8 ,1 9 91 9 ,9 0 22 1 ,5 5 82 3 ,3 7 32 4 ,1 2 22 5 ,9 6 42 9 ,5 4 13 2 ,6 5 2ReceivingObligationWAWFInspectionProperty LogExpenditureFinancial ManagementAcceptance7AcquisitionProperty, Logistics,and Transportation

Unique Item Identifier (UII) is .UII is . . . . . the set of data for tangibleassets that is globally uniqueand unambiguous, ensures dataintegrity and data qualitythroughout life, and supportsmulti-faceted businessapplications and users.EID(12V)194532636Orig. Part No.(1P)1234Serial No.(S)7869508

Item Unique Identification (IUID) - How Is It Done?The UII Is Derived From Discrete Component Data Elements – The UIIIs Not Required To Be Marked On The Item as Its Own Data ElementCoded in the Data Matrix:Enterprise Identifier 0CVA5 (CAGE Code)Original Part Number 1234Serial Number 674A36458The ISO assigned Issuing Agency Code (IAC) can be derived using theEnterprise data qualifier. The IAC for CAGE, is “D”:UII Construct 1UII Construct 2If the Serial Number is Unique within theEnterprise IdentifierIf the Serial Number is Not Unique within theEnterprise Identifier but is Unique within the PartNumberD0CVA5674A36458D0CVA51234674A364589ROB LEIBRANDT

Create and Generate the UIIThe components that make up the UII are identified in the table below.Each enterprise has two options for creating the UII.10

Create and Generate the UIIData ElementDI (Format 06)AI (Format 05)TEI (Format DD)95CAG, MFR, or SPLDUNEUCEnterprise IdentifierCAGE/NCAGEDUNSEAN.UCCOther Agencies17V12V3V18VSerial Number withinEnterprise IdentifierSER or UCNSerial Number withinOriginal Part NumberS21SEQOriginal Part Number1P01PNOLot/Batch Number1T10LOT or BIIConcatenated UIIs25SI22S800280038004UIDUnique item identifier(not including the IAC)18SCurrent Part Number30PUSN or UST11240PNR

Defining the Scope of an UIIA UII Is9 A Data Element9 A Unique Identifier for anItem9 Globally Unique9 Unambiguous9 Permanent9 Created by ConcatenatingSpecific Data Elements9 The enabler for businessintelligenceA UII Is Not9 A Device for CommunicatingData, such as Radio FrequencyIdentification (RFID) Tags,Contact Memory Buttons, LinearBar Codes, or 2-D Data Matrices9 A Replacement for the NationalStock Number9 Intelligent Data that YieldsInformation About the Item9 Transferable from one item toanother12

Agenda¾ Unique Identification (UID); Item UniqueIdentification; Unique Item Identifier (UII)¾ UID/IUID Policy¾ Contracting for IUID¾ Marking Items¾ WAWF and IUID Registry¾ Planning IUID Implementation¾ PM’s IUID Program Plan¾ Summary, References & Resources“Unique identification is the ability to physically distinguish one item fromanother We view a unique identifier as a set of data for assets that: is globally unique and unambiguous ensures data integrity and data quality throughout life13 supports multi-faceted businessapplications and users”

UID Policy Overview¾¾Policy memorandum released on July 29th 2003 established IUID as amandatory DoD requirement on all solicitations issued on or afterJanuary 1, 2004.IUID is required for all property items delivered to the Government if:– Acquisition cost is more than 5,000– Items with an acquisition cost below 5,000, when identified by therequiring activity as DoD serially managed, mission essential, orcontrolled inventory– Items with an acquisition cost below 5,000 as determined by therequiring activity– Regardless of value, any DoD serially managed subassembly,component or part embedded within an item and the “parent” item inwhich it is embedded¾Wide Area Workflow (WAWF) is the preferred method for capturingIUID data and will be a mandatory payment requirement no later thanJanuary 1, 200514

Key Direction from UID Policy Updates¾Apply IUID to legacy items in inventory and operational use¾All program and item mangers plan for and implement IUID- ACAT 1D programs submit plans by June 2005- All others to MDAs by January 2006¾Plans should target FY2007 as the point by which:- All existing serialized assets will be entered in UID registry- UII marking capabilities established such that marking cancommence when equipment is returned for maintenance¾Government Furnished Property (GFP) must meet UIDpolicy requirement effective 1 Jan 200615

Key Direction from UID Policy Updates(Continued)¾DUSD (Logistics and Material Readiness) develop UIDimplementation plan for organic depot maintenance operations¾DCMA negotiate corporate/facility strategies with top30 DoD suppliers¾DCMA issue UII quality assurance plan¾AT&L work with Services/Agencies to modernizeinfrastructure, reengineer business processes, reviseAutomated Information Systems (AIS)16

Evolutionary Approach to Legacy IUID17

USD (AT&L) Memorandum 12 May 2005¾ Guidance for review of IUID implementation at milestone reviews¾ Establishes requirements for applying IUID to DoD property in thepossession of contractors (PIPC);– Property should only be accountable in one property accountability system at a time– Acquisition value will be recorded and updated in the IUID Registry Eliminate DD form 1662 DoD Property in the Custody of Contractors– IUID Registry will Not be a property accountability system but provide audit trail of property incurrent and previous accountability systems. Maintain master IUID data Be updated with key transaction events but not maintain detailed transactionaldata¾ Develop interfaces between IUID Registry and component specificproperty systems¾ Add IUID to logistics policies and integration with serialized itemtracking.¾ Clarifications in Attachments18

USD (AT&L) Memorandum 11 May 2005Budget Instructions for UID Implementation FY 2007-2012¾¾¾Identify UID support in applicable budget exhibit submissions in theexisting budget lines in FY07-FY12 budget¾ R-2 for RDT&E¾ P-Series for Procurement¾ OP&PB-Series for Operations and MaintenanceAT&L coordinate with PA&E to examine need to update currentFinancial Management Regulations (FMR) for increased visibilityUID implementation and Program Implementation Plans will addressmarking and data capture aspects by:¾ Modernizing infrastructure¾ Reengineering business processes¾ Revising Automated Information Systems (AIS)19

Agenda¾ Unique Identification (UID); Item UniqueIdentification; Unique Item Identifier (UII)

2 Agenda ¾Unique Identification (UID); Item Unique Identification; Unique Item Identifier (UII) ¾UID/IUID Policy ¾Contracting for IUID ¾Marking Items ¾WAWF and IUID Registry ¾Planning IUID Implementation ¾PM's IUID Program Plan ¾Summary, References & Resources "Unique identification is the ability to physically distinguish one item from