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USER GUIDE – NCCD EVIDENCE MANAGEMENT TEMPLATEABOUT THE CONSULTATION TEMPLATEThe NCCD Evidence Management Template can be used as a guide by schools to understand thequality and quantity of evidence that could be recorded in supporting each student’s inclusion on theNCCD.There are several ways in which this template can be used by schools, including: to assist schools with their document management and recordkeeping processes to provide a summary of evidence collected that can be easily accessed to assist schools in updating their existing evidence collection processes to validate that there is evidence to include the student on the NCCD prior to submission to streamline moderation sessions.HOW TO COMPLETE THIS TEMPLATEThere a few things to be mindful of when completing this document: You do not need every document outlined in the template. There are several documents thatcan be used to evidence each of the general areas under the NCCD Guidelines. The names of the documents should not be limiting. For example, if a document exists withina school that is used to provide an overview of the student’s individual needs and theadjustments planned for the student, the school should select ‘Individual Learning Plan’ evenwhere its title varies at the school. Schools should attempt to collect and record at least one type of document for each generalevidence area. For each document selected, where possible, the school should aim to tickeach box contained in the ‘Evidence contained within the document’ column. For example, inthe image below, if the school is looking to use an Individual Learning Plan (ILP) to evidencethe assessed individual need, the ILP should:o contain information about the individual need(s) of the studento contain information about the functional impact of the need on the student’seducationo be dated within the NCCD census periodo be signed by the student and/or an associate.FOR GUIDANCE ONLY
NCCD Evidence Management templateStudent nameParent(s), carer(s), orguardian(s)Student IDGrade/YearForm completed byTeacher’s name(s)Date of assessmentForm reviewed byDate reviewedDoes the student have adiagnosed disability orimputed disability asdefined in section 4 ofthe DisabilityDiscrimination Act 1992(DDA)? Please providesupporting details.Please select thedisability category thatrequires the greatestextent of adjustment.Please select the level ofadjustment beingprovided to the student.Based on the availabilityof the evidence below,should the student beincluded in the NCCDthis QDTPSupplementarySubstantialExtensiveYesNoNCCD Evidence Management template Version 2.0 February 2020
Details of documents available to support the student’s inclusion in the NCCDEvidence of assessedindividual needDocument(s)(select allavailable)Specialistdiagnosis orreportsDocument dateDocumentlocationIndividualisedLearning PlanEvidence contained within the documentNote 1: the checkboxes provide a list of the components of a‘quality’ document.Identifies a disability as defined in the DDAIdentifies the functional impact of the disability on thestudent's educationIdentifies the current assessed individual need(s) of thestudent arising from a disabilityIdentifies the current functional impact of the disability onthe student's educationSigned by the student (where appropriate) and/or associateFormative orsummativeassessments,diagnostics, orstudentprogressreportsEvidence of multiple assessments which show the currentindividual need(s) of the student arising from a disabilityAssessments directly relate to the current functional impactof the students disability on the student's educationParent reportsigned anddatedIdentifies the current assessed individual need(s) of thestudent arising from a disabilityEnrolment formIdentifies the current assessed individual need(s) of thestudent arising from a disabilityIdentifies the current functional impact of the disabilityon the student's educationIdentifies the current functional impact of the disability onthe student's educationRecords ofmeetings withthe studentand/or associateIdentifies the current assessed individual need(s) of thestudent arising from a disabilityIdentifies the current functional impact of the disability onthe student's educationNames of attendees inclusive of the student and/or associateGovernmentassessments(e.g. Statebased schemeor NDIS)Teacher orteachers aidesnotesNCCD Evidence Management template Version 2.0 February 2020Identifies a disability as defined in the DDAIdentifies the current functional impact of thedisability on the student's educationIdentifies or outlines the current assessed individualneed(s) of the student arising from a disabilityIdentifies the current functional impact of the disability onthe student's education
Evidenceadjustments arebeing provided to thestudent to addresstheir individual needsbased on theirdisability.Hint: Evidence ofdelivery of theadjustment(s) for aminimum of 10 weeksis needed to meet the10 week evidentiaryrequirement.Document(s)(select allavailable)Document dateDocumentlocationIndividualLearning PlanEvidence contained within the documentNote 1: the checkboxes provide a list of the components of a‘quality’ document.Note 2: for this section you may require more than one piece ofevidence to show both planned and delivered adjustmentsDetails of planned adjustment(s)Dated within the census periodRecords ofmeetings withthe studentand/or associateDetails of planned adjustment(s)Names of attendees inclusive of the student and/orassociateDated within the census periodTeacher unit,weekly or termplans e.g.teaching notes,observationsDetails of planned adjustment(s)Details of delivered adjustment(s)Record of the frequency, intensity, and range of theadjustments provided for a minimum of 10 weeksDated within the census periodReports orsignedstatements froma specialist stedstudenttimetable or stafftimetable (e.g.teachers aide)Identifies the program/ support delivered to the student toaddress individual needsRecord of the frequency, intensity, and range of theadjustment(s) provided for a minimum of 10 weeksDated within the census periodIdentifies program/ support to be delivered to the student toaddress individual needsRecord of the frequency, intensity, and range of theadjustment(s) provided for a minimum of 10 weeksDated within the census periodEvidence ofactivities thatare notconducted in theclassroom, thatare designed toinclude thestudent s e.g.alternate format,adjustedworksheets,reworded tasksHealth ActionPlanRecord of the frequency, intensity, and range of theadjustment(s) provided for a minimum of 10 weeks (e.g.attendance records, worksheets)Dated within the census periodDetails of planned adjustment(s)Evidence of delivered adjustment(s)Record of the frequency, intensity, and range of theadjustment(s) provided for a minimum of 10 weeksDated within the census periodPrepared by a medical practitioner or specialist e.g.Paediatrician, Speech Pathologist, Audiologist, Nurse.Identifies adjustment(s) to be delivered to the student toaddress individual needsDated within the census periodInvoice forexternal servicesor asset/sdeveloped oracquiredInvoice specifically identifies the support service(s) orasset(s) acquired or developed for the student to addresstheir individual needsAddressed to the schoolDated within the census periodNCCD Evidence Management template Version 2.0 February 2020
Evidence to showongoing monitoringand review of theadjustmentsDocument(s)(select allavailable)Document dateDocumentlocationIndividualLearning PlanEvidence contained within the documentNote 1: the checkboxes provide a list of the components of a‘quality’ document.Note 2: for this section, you may require more than one piece ofevidence to show ongoing monitoring and review ofadjustment(s).Evidence of review of the impact and effectiveness ofadjustment(s)Documentation of outcomes from monitoring and review,including any changes made to adjustment(s)Signed by a teacher and/or learning support coordinator,student, or associateDated within the census periodRecords ofmeetings with thestudent and/orassociateEvidence of review of the impact and effectiveness ofadjustment(s)Names of attendees inclusive of the student and/orassociateIdentifies outcomes and action items from the meetingSigned by the student (where appropriate) and/or associateDated within the census periodFormative orsummativeassessments,diagnostics, orstudent progressreportsProgress or filenotes made by ateacher, specialiststaff, orparaprofessionalsover timeHealth ActionPlanEvidence of multiple assessments which show theeffectiveness of adjustments being provided over timeDated within the census periodEvidence of review of the impact and effectiveness ofadjustment(s)Documentation of outcomes from monitoring and review,including any changes made to adjustment(s)Dated within the census periodEvidence of review of the impact and effectiveness ofadjustment(s)Identifies outcomes and action items from the reviewPrepared by a medical practitioner or specialist e.g.Paediatrician, Speech Pathologist, Audiologist, Nurse.Dated within the census periodNCCD Evidence Management template Version 2.0 February 2020
Evidence ofconsultation andcollaboration with thestudent and/orassociatesDocument(s)(select allavailable)IndividualLearning PlanDocument dateDocumentlocationEvidence contained within the documentNote 1: the checkboxes provide a list of the components of a‘quality’ document.Identifies the assessed individual need(s) of the studentarising from a disabilityIdentifies the functional impact of the disability on thestudent's educationIdentifies adjustment(s) to be delivered to the student toaddress individual needsDated within the census periodSigned by the student (where appropriate) and/or associateRecords ofmeetings withthe studentand/or associateIdentifies the assessed individual need(s) of the studentarising from a disabilityIdentifies the functional impact of the disability on thestudent's educationIdentifies adjustment(s) to be delivered to the student toaddress individual needsDated within the census periodNames of attendees inclusive of the student and/or associateSigned by the student (where appropriate) and/or associateCorrespondencebetween theschool and thestudent and/orassociate (e.g.email, phonecall)Identifies the assessed individual need(s) of the studentarising from a disabilityIdentifies the functional impact of the disability on thestudent's educationIdentifies adjustment(s) to be delivered to the student toaddress individual needsDated (including time stamp in email) within the censusperiodTwo way correspondenceNames of attendees inclusive of the student and/or associatePlease indicate herewhere consultationand collaborationwith a parent /guardian / carer hasbeen attempted buthas not beensuccessful OR whereit is not possible tohave such aconsultationAdditional commentsAre there any othernotes or commentsrelevant to thestudent’s inclusion inthe NCCD?NCCD Evidence Management template Version 2.0 February 2020
There are several ways in which this template can be used by schools, including: to assist schools with their document management and recordkeeping processes to provide a summary of evidence collected that can be easily accessed to assist schools in updating their existing evidence collection processes
