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ImageNow &Microsoft SharePoint:5 Ways They Play Well Together

ImageNow &Microsoft SharePoint:25 Ways They Play Well TogetherWith SharePoint 2010, the latest release ofMicrosoft’s Business Collaboration Platformsoftware, the technology giant has movedcloser to the turf of established enterprisecontent management (ECM) providers, suchas Perceptive Software.Is this a figurative fork in the road forcompanies that use both ImageNow fromPerceptive Software and SharePoint, meaningthey should choose one or the other fordocument management? Not necessarily,and here’s why: Both ImageNow and SharePoint offerout-of-the-box functionality — but fordifferent types of functions A lthough elements have been added toSharePoint, it still lacks features neededfor “traditional” content management,especially of professional-grade,transactional content that drivescore business operations such as theback office I mageNow and SharePoint can worktogether, and companies that use themboth would be better served using thesolutions’ respective strengths to improvebusiness processes.Here are a few ways ImageNow and SharePointcan happily coexist — and even complementeach other — in today’s content-ladenorganizations.ImageNow is used by morethan 2,500 organizations in30 countries to simplifyprocesses that are critical totheir organizations’ well-being.

1. Use ImageNow to managebusiness processes that haverecurring workflow rules andlarge volumes of documents.ImageNow was designed to manage highvolumes of transactional content. ImageNowworkflow makes it easy to create, manageand modify document- and project-centricworkflow queues and routing rules for highvolume business processes, such as invoiceprocessing.Scalability is not an issue because theImageNow repository is designed specificallyto handle volumes of content. There are nointegration issues, either, because ImageNowintegrates with nearly any application withoutprogramming. You can connect ImageNowwith components running on a mix of OSplatforms, including Windows, Linux, AIXand Solaris — without enlisting a consultantor third-party solution provider.In its earlier iterations, SharePoint was designedto be a tool for web-based team collaboration.Even now, this is still one of the easiest ways touse SharePoint without bringing in third-partysolution providers. For projects in which teammembers will be working simultaneously ondocuments, you can create a new SharePointsite and, with its strong integration withMicrosoft Office applications, manage allthe resulting versions of documents and keepteam members apprised of changes.3ImageNow & Microsoft SharePoint: 5 Ways They Play Well TogetherAll these features explain why ImageNow isused by more than 2,500 organizations in 30countries to simplify processes that are criticalto their organizations’ well-being. And whyImageNow is widely used in industries such ashigher education and healthcare where accessto documents and information is of paramountimportance.2. Use SharePoint to managecollaborative processesthat have a lower volumeof documents with dynamiccontent.

3. Use ImageNow to managedocuments and processes;use SharePoint to allowauthorized users accessto forms and documentsthey need.4Get the best of both solutions by usingImageNow to manage documents andprocesses, and give access to othersthroughout the enterprise through aSharePoint site that is used as a portalor intranet.Here’s an example: A company uses Oracle’sPeopleSoft application to manage its humanresources functions, including benefits andpayroll analytical reporting. ImageNowintegrates seamlessly with PeopleSoft,streamlining paper-intensive processes andallowing HR staff members to work with formsand software they’re already familiar with.ImageNow also integrates seamlessly withthe SharePoint portal that allows employeessingle-click access to authorized digital imagesand electronic documents in their ownpersonnel files. Without help from the HRstaff, employees can see how many deductionswere taken on their tax forms, review theircontributions to the company’s investmentplan, or print a copy of their annual reviewdocument. Employees also can inputinformation from the SharePoint portalusing an embedded ImageNow eForm. Thisaction can kick off a business process thatis managed in ImageNow.Similar setups — with ImageNow managingthe process and SharePoint allowing access— can be used for external processes, such asvendor management programs. Other internalprocesses that require input from remotelocations, such as invoice and contractapprovals or submission of expense reports,also can be streamlined using ImageNow anda SharePoint portal.4. SharePoint users cansearch and view ImageNowdocuments.As noted in Point #2, SharePoint offersoutstanding features for managing collaborativeprocesses and keeping work teams informed andon target. And if those processes require accessto ImageNow documents, that’s not a problem.SharePoint users who are also users in ImageNowhave the same search rights they would havethrough ImageNow or WebNow.SharePoint users who are not ImageNow userscan be logged in as guests and their accesslimited by the ImageNow Interact for SharePointweb part configuration. Documents in ImageNowcan be viewed with WebNow or the nativeapplication for that file type, depending on yourconfiguration.5. Direct support from themanufacturer.SharePoint does not have an on-ramp for paperdocuments. For scanning and correctly storingdocuments within the associated library,SharePoint users must rely on third-partyproviders. If ImageNow is already used forhigh-value business processes, such asaccounting and financials, and SharePointfor collaborative processes, you can eliminatethat third party. Use ImageNow’s feature-richimaging capabilities to capture documents, thenpush or copy them into SharePoint.SharePoint offers outstandingfeatures for managingcollaborative processes andkeeping work teams informedand on target.

Westhorpe House22701 West 68th TerraceLittle Marlow RoadShawnee, KS 66226MarlowUSABuckinghamshiretf 1 800 941 7460SL7 3RQtel 1 913 422 7525tel 44 (16)2848 0690fax 1 913 422 3820fax 44 (16)2848 0695 2010 Perceptive Software, Inc.ImageNow is a registered trademark of Perceptive Software.

ImageNow & Microsoft SharePoint: 5 Ways They Play Well Together 3 1. Use ImageNow to manage business processes that have recurring workflow rules and large volumes of documents. ImageNow was designed to manage high volumes of transactional content. ImageNow workflow makes it easy to create, manage and modify document- and project-centric