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Manage Employee Hours in ADP Workforce NowCoding Employees for FLSA StatusReceiving alerts and warnings for employees approaching or exceeding FLSA Overtime limits is dependent onthe employees FLSA status. You can view the FLSA status from the Manage Employee Hours page by clicking(Employee Business Card) but to enter or change the status, use the following procedure:Starting Point: People Employment Employment ProfileStepAction1On the Position tile, click(Edit)Result: The Position slide in page is displayed.2Enter the Effective Date.3In the FLSA field, select4Click Done.Copyright 2016–2017 ADP, LLC(options) and choose N – Non-exempt for employees who meet that criteria.12V02201781316WFN13

Manage Employee Hours in ADP Workforce NowUsing the FLSA FilterStarting Point: People Manage Employee Hours FLSA tabStepAction1ClickFilter.Result: Filter options are displayed.2Select: All employees (default) employees with FLSA alerts employees not expected to exceed overtime thresholds3Practitioners may also select the Time & Attendance Supervisor filter to choose an individual supervisor,4Click Apply.How to Adjust Temporary Overtime ThresholdsStarting Point: People Manage Employee Hours FLSA tabStepAction1Click(Preference) or Adjust Threshold Settings link.Result: The Temporary Overtime Thresholds window is displayed.2Enter temporary custom threshold for approaching overtime.3Enter threshold for maximum allowed hours (optional).4Click Apply.Copyright 2016–2017 ADP, LLC13V02201781316WFN13

Manage Employee Hours in ADP Workforce NowACA Hours of Service TabPurposeThe ACA Hours of Service tab provides the ability to track hours of service for part-time employees who areapproaching the Affordable Care Act (ACA) limits on weekly and monthly hours. The service threshold isdefined as an average of 30 hours in a week or an average of 130 hours in a month as defined by the ACAregulations. Hours of Service includes hours for which an employee is paid (or entitled to payment when nowork is performed), such as paid time off due to vacation, holiday, illness, incapacity (including disability), layoff,jury duty, military duty, or leave of absence.This information helps prevent part time employees from working additional hours that will make them eligiblefor medical coverage by providing practitioners and supervisors the opportunity to minimize unplanned servicehours for the week or month.In addition to alerts, use the Filter and Adjust Threshold Settings options to easily identify part-time employeeswith specific under/over hours conditions, or create “what if” scenarios. You can filter results by specificsupervisors to ensure the supervisor is meeting scheduling expectations.This page is for display only. You must have Worker Categories assigned to employees and designated as parttime (where applicable) to track ACA hours of service for this page. Employee schedules are essential to get themaximum benefit of this feature.ScenariosScenario 1: A new project will require additional staffing. Filter the list to display only full-time employees withprojected total hours below 30.Scenario 1: Five part-time employees have are well below the ACA hours of service threshold for this week.However, before assigning additional hours you change the view to Hours for This Month to ensure you are incompliance for both the weekly and monthly reporting periods.Scenario 3: Several part-time employees display alerts for nearing or projected to exceed the ACA Hours ofService threshold. You filter by supervisor to determine who is not adhering to the scheduling guidelines. Onesupervisor was unaware that scheduled vacation was included in the hours of service calculation. The affectedemployee’s schedules were adjusted accordingly.Copyright 2016–2017 ADP, LLC14V02201781316WFN13

Manage Employee Hours in ADP Workforce NowACA Fields and DescriptionsStarting Point: People Time & Attendance Manage Employee Hours ACA Hours of Service tabFieldsDescriptionsFilterUse(filter) to sort the display. You can show: All employees Only employees with ACA alerts Only full-time employees with projected total hours below 30 hoursEmployees reporting to a specific Time & Attendance supervisorSelect Worker CategoriesReview and adjust the list of Full and Part-Time Worker Categories asneeded.Note: If a part-time employee is not coded to a part-time Worker Category,go to People Employment Employment Profile Position andassign the correct category as needed.Hours ForSelect to display hours for:Copyright 2016–2017 ADP, LLC This Week (default) Last Week Next Week Next Month This Month Last Month15V02201781316WFN13

Manage Employee Hours in ADP Workforce NowACA Fields and Descriptions (Cont)FieldsDescriptionsCurrent Hours Worked Remaining HoursScheduled Total Hours ProjectedThis field will reflect hours that are projected to or have exceeded theweekly and/or monthly ACA thresholds.Adjust the ThresholdClick (preference) to temporarily change the Hours of ServiceThresholds per week or per month.Employee NameSelect the name of the employee to view the appropriate timecard andschedule.Employee Business CardClick on the(business card) to view the employee’s profile.ACA Page SortThe page default sort is by Total Hours Projected column. Sort the page by clicking any column header.Using the ACA Tab to View and Control Hours of ServiceYou can use the following process to control potential medical coverage eligibility for part-time employees.StageDescription1The first time you use the Manage Employee Hours page, ACA tab, you will be prompted to select and confirmwhich worker categories are part-time.Note: View Coding Employees for Worker Categories and Confirming Part-Time Worker Categories.2Review color coded alerts bar to identify which employees are approaching or have exceeded the ACA Hours ofService thresholds for a weekly or monthly reporting period.3Click the employee name to view the timecard and schedule for employees who display alerts. Make changes tofuture scheduled hours as appropriate.4Use the filter to identify employees below the 30 hour weekly threshold or the 130 hour monthly schedule to assistin scheduling additional hours to those workers.Note: View How to Filter the Page.5Filter the page by selecting each Time & Attendance supervisor to review which supervisor is controlling theirpart-time employee’s service hours.6Use the Adjust Threshold Settings to temporarily change the minimum and maximum thresholds to view various“what if” scenarios.Note: View How to Adjust Threshold Settings.Copyright 2016–2017 ADP, LLC16V02201781316WFN13

Manage Employee Hours in ADP Workforce NowCoding Employees for Worker CategoriesReceiving alerts and warnings for part-time employees nearing or exceeding ACA Hours of Service thresholdsis dependent on their Worker Category status. You may view the Worker Category to which part-timeemployees are assigned from the Manage Employee Hours page, ACA Hours of Service tab. You should haveat least one worker category specifically for part-time employees. To enter or change a worker category for anemployee, use the following procedures.Starting Point: People Employment Employment Profile EmploymentStepAction1On the Employment tile, click (Edit)Result: The Employment slide in page is displayed.3In the Worker Category field, select(options) and select the worker category appropriate for that employee.Note: To receive accurate ACA alerts, part-time employees must be assigned a Worker Category defined as parttime.4Click Done.Copyright 2016–2017 ADP, LLC17V02201781316WFN13

Manage Employee Hours in ADP Workforce NowConfirming Part Time Worker CategoriesThe first time you use the ACA Hours of Service tab, you will be prompted to complete these critical tasks:StageDescription1The first time you access the ACA Hours of Service tab, this pop up window will appear:Select Review Now.Result: The Select Part-Time Worker Categories window is displayed.Note: You may also access this window by selecting the Select Worker Category link.2From the Worker Category list on the left, identify part-time worker categories and move the category to the panelon the right.3When all part-time categories have been chosen, click Confirm.Note: If new part-time categories are created, you must select and confirm within this list.Copyright 2016–2017 ADP, LLC18V02201781316WFN13

Manage Employee Hours in ADP Workforce NowHow to Filter the ACA Hours of Service PageStarting Point: People Manage Employee Hours ACA TabStepAction1ClickFilter.Result: Filter options are displayed.2Select: All employees (default) employees with ACA alerts full-time employees with projected totals below 30 hours3Practitioners may also select the Time & Attendance Supervisor filter to choose an individual supervisor,4Click Apply.How to Adjust Temporary ThresholdsStarting Point: People Manage Employee Hours ACA TabStepAction1Click(Preference) or Adjust Threshold link.Result: The Temporary Hours of Service Thresholds window is displayed.2Enter temporary custom minimum and/or maximum thresholds for service hours for part-time employees.2Click Apply.Copyright 2016–2017 ADP, LLC19V02201781316WFN13

Manage Employee Hours in ADP Workforce NowManaging Company SettingsAdd a Worker CategoryYou may need to add one or more worker categories for your part-time employees. The ACA Hours of Servicethreshold notifications for part-time employees are dependent on those employees being included in a part-timeworker category, and that category being confirmed on the Manage Employee Hours page, ACA Hours ofService tab.Scenario: Your organization is comprised of full-time workers. However, you are starting a paid internshipprogram for students who will work part-time after school and on weekends. You will create a part-time WorkerCategory.Starting Point: Setup Tools Validation TablesStepAction1From the list of validation tables, select Worker Category.Result: The Worker Category table is displayed.2Click Add.Result: The Add- Worker Category page is displayed3Enter a Code.4Enter a Description.5Click Done.Note: If entering multiple codes, click Add Another and repeat steps 3 and 4.Copyright 2016–2017 ADP, LLC20V02201781316WFN13

Manage Employee Hours in ADP Workforce NowModifying Settings for FLSA and ACA ThresholdsThe Manage Employee Hours page allows you and your supervisors to use the Adjust Threshold link totemporarily change threshold for FLSA Overtime Hours and ACA Hours of Service. These are temporarysettings and allow you to create various “what if” scenarios. However, you may want to change the standarddefault threshold settings to meet your business needs.Scenario 1: Your non-exempt workforce consists largely of union employees whose latest contract stipulatesthat their workers receive overtime pay after 37 worked hours. You want to reduce your “approaching overtime”and maximum hours allowed threshold to reflect that standard.Scenario 2: Your company allows 5 hours of overtime per employee each week. Because of the increasedtolerance level of 45 hours a week, you want to increase your thresholds so that you do not get notifications andwarnings prematurely.Scenario 3: You have a large population of part-time employees, many of whom have very fluctuatingschedules. You want to reduce the hours of service threshold to give you more time to make scheduleadjustments.Starting Point: Setup Tools System OptionsStepAction1Select Time & Attendance.Result: The Time & Attendance System Options page is displayed.2Scroll to the Employee Hours Management section.3Enter changes to thresholds as needed.4Click Submit.Copyright 2016–2017 ADP, LLC21V02201781316WFN13

Manage Employee Hours in ADP Workforce NowCreditsThe ADP logo and ADP are registered trademarks of ADP, LLC. ADP Workforce Now is a registered trademark ofSMADP, LLC. ADP A more human resource. is a service mark of ADP, LLC.All other trademarks and service marks are the property of their respective owners.Copyright 2016–2017 ADP, LLC. ADP Proprietary and Confidential All Rights Reserved. These materials may not bereproduced in any format without the express written permission of ADP, LLC. Any repurposing, reposting, or other use ofthis content (including but not limited to YouTube or any other social media) is expressly prohibited.ADP provides this publication "as is" without warranty of any kind, either express or implied, including, but not limited to, theimplied warranties of merchantability or fitness for a particular purpose. ADP is not responsible for any technicalinaccuracies or typographical errors which may be contained in this publication. Changes are periodically made to theinformation herein, and such changes will be incorporated in new editions of this publication. ADP may make improvementsand/or changes in the product and/or programs described in this publication at any time without notice.Copyright 2016–2017 ADP, LLC22V02201781316WFN13

Manage Employee Hours in ADP Workforce Now Copyright 2016-2017 ADP, LLC 3 V02201781316WFN13 Function Comparison Functions FLSA ACA