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CORPORATE ACCOUNT RECONCILIATIONQuick ReferenceGuide for UsersMay 2012SAM CAR
ContentsThis guide is designed to help youCurrent Functions: SAM & CARperform key functions in CAR byproviding high level descriptions ofLog In & NavigationPage 4Coding/ReallocationPage 8how they were done in SAM followedby the comprehensive steps forRunning Reportsaccomplishing the same function inPage 12CAR. The goal is to provide you witha frame of reference for each functionNew Features: CARin SAM without detailing the steps –Receipt ImagingPage 14focus on making a successfulStandard SearchPage 18transition to CAR.Switching RolesPage 21The second half of the manualCustomizing Your ProfilePage 22which you already know – so you canincludes powerful new featuresavailable in CAR along withcomprehensive steps to help you takeadvantage of these new tools.2
Log In & Navigation: CAR1 To log in to CAR, go to https://amex.iers.ihost.com (A) Enter your user ID and password, and click on LogIn (B). You will see a screen with instructions to wait and a pop up box (C) showing your connectionstatus.ABC3
Login & Navigation: CAR1 The Accounts & Cycles tab screen is the landing page for CAR. Any p-card accounts you have access towill be listed in the Cardmember Accounts window (A). CAR also displays 13 months of available cycles,which include your current open cycle and the last 12 closed months (B). Lock icons indicate the status ofa particular cycle.2 To see a Transaction Summary (C), click the Card Data tab to see what is pending or not yet actioned,what’s been reviewed and verified that the accounting information is correct, and what’s been reallocatedto a different accounting code.ABC4
Login & Navigation: CAR (continued)3 The Card Data (D) tab allows you to drill down and view transactions for any cycle. The status (or first Scolumn) (E) shows if the transaction has been reviewed (green check mark) or reallocated (blue checkmark).(F) in the next few columns indicate who has touched a transaction: “1” for the Cardmember (C4 Numberscolumn) reviewing or reallocating it and “2” for the Cardmember Manager (CM column) approving it.5 Users also have the ability to see accounting elements (G) tied to a transaction.DEFG5
Coding/Reallocation: CARCAR, reallocation is the term used for assigning accounting information to a newly posted transaction1 Inor modifying accounting information for an existing one. CAR allows you to reallocate accounting codesthat are incorrect by highlighting the desired transaction and selecting the Reallocate button (A).A6
Coding/Reallocation: CAR (continued)2 You can then enter or select the appropriate G/L, Cost Center/ Internal Order number (IO #) for eachelement (B). Transactions can be split (C) by amount or percentage and you can create multiple accountinglines if needed. After the entire transaction amount is allocated, hit Update. (D)you need to reallocate several transactions in a row, you can check the Select next transaction after3 Ifsubmitbox (E) to bring up the next transaction on the Card Data tab. After you have made all accountingcode changes, select Submit (F) to complete the reallocation process.BCDEF7
Running Reports: CARCAR, you can access the same sets of data you can in SAM using the search features to drill down to1 Inthe data you want to view.2 You can also export the data using the Export (A) icon on the toolbar. This action will produce a CSV fileyou can save to your computer in order to import into Microsoft Excel. You can also print the data in acouple of different standard formats available in CAR by using the Print (B) icon .AB8
New Features in CAR: Receipt ImagingTo add the Receipt Imaging options to your workspace, click View (A) on the menu bar and select List1 Optionsto add the two new columns to your workspace: “R” for receipts and “S” for source like a fax or ascanner (B).2 Select the desired card number and cycle and click the Card Data (C) tab. Select the transaction you wantto match with a receipt. Click Attach (D).ABDC9
New Features in CAR: Receipt Imaging (continued)3 In the pop up window, click Browse (E), to search for your receipt package(s).Select a file to import, andclick Ok (F).If you want to add an approval icon to the transaction, check Match and Approve (G). A progress bar will4 letyou know when your file is attached.EGF10
New Features in CAR: Receipt Imaging (con.)5 To print your receipts, select the desired Cardmember Account number and Cycle date. Click on the Print(H) icon, highlight summary or details, and click Ok (I).HI11
New Features in CAR: Receipt Imaging (continued)6 To match receipts to your transactions, select the Card Data (J) tab and then click the Receipts (K) tab.Highlight the transactions that need to be matched, select the Unmatched Receipts (L) and drag them tothe Matched Receipts (M) box. To increase the visibility of a receipt, you can double click or scroll overthe image with your cursor. You can also click View (N) to see a full size image (O).JKNLMO12
New Features in CAR: Search1 Search capabilities in CAR offers a range of powerful, standard search features that all Cardmembers cantake advantage of regardless of how the CAR system is configured. To get started, click on Search (A).A13
New Features in CAR: Search (continued)2 In the pop up menu, select the appropriate Search Field (B), Operator (C) and Value (D). Note: theSearch Field drop down menu defaults to show only those values based on your card data view. SelectView All to retrieve all search criteria.3 Click Search (E). If you also click the Default Search box, your selected search will be the default view forall future logins to CAR.4 Click Save (F) and enter a Search Name (G) if you want to save your query.CBG14DFE
New Features in CAR: Search (continued)1 CAR also gives you the ability to Quick Filter (A) the transaction data currently on your screen by simplytyping inside the filter box.2 Additionally, CAR allows you to sort columns in ascending/descending alphabetical order by simply clickingon the column header (B).AB15
New Features in CAR: Switching Roles1 Users with access to multiple roles (Cardmember, Manager, and/or Finance Manager) have the ability toaccess all of them through one login. To switch to a different role, simply click on Roles (A) in the menubar and select the desired role from the available options.A16
New Features in CAR: Customizing Your Profile1 Click View (A) on the menu bar and select Profile. In the pop up menu (B), you can change or updateyour information (language, date format, default role, etc.). Click Ok (C) to save your changes.ABC17
CORPORATE ACCOUNT RECONCILIATIONQuick ReferenceGuide for UsersMay 2012SAM CAR
To log in to CAR, go to https://amex.iers.ihost.com (A) Enter your user ID and password, and click on Log In (B). You will see a screen with instructions to wait and a pop up box (C) showing your connection status. 3 B A C 1. A B C Login & Navigation: CAR The Accounts & Cycles tab screen is the landing page for CAR. Any p-card accounts you have access to will be listed in the Cardmember .
