Transcription
Michigan State Reporting GuidePowerSchoolStudent Information System
Released October 14, 2011Document Owner: Documentation ServicesThis edition applies to Release 7.x of the PowerSchool software and to all subsequent releases and modifications until otherwise indicated innew editions or updates.The data and names used to illustrate the reports and screen images may include names of individuals, companies, brands, and products. Allof the data and names are fictitious; any similarities to actual names are entirely coincidental.PowerSchool is a trademark, in the U.S. and/or other countries, of Pearson Education, Inc. or its affiliate(s).Copyright 2011 Pearson Education, Inc. or its affiliates. All rights reserved. All trademarks are either owned or licensed by PearsonEducation, Inc. or its affiliates. Other brands and names are the property of their respective owners.
Michigan State Reporting GuideContentsIntroduction . 7Report Descriptions . 8Additional Resources. 14PowerSchool Online Help.14PowerSource .14PowerSchool Data Dictionary .14Michigan Resources .15Setup Elements . 16Understanding the Setup Table .16District Setup .17School Setup .31Staff Setup .35Student Setup .36Reports . 141Understanding the Report Output Table. 141Michigan General Collection . 142Michigan Michigan Student Record Maintenance CollectionCollection . 178Michigan Teacher Student Data Link . 215Michigan Early Childhood Report . 230Official Enrollment Student Roster . 244Monthly Exit/Transfer In Report . 250Request for UIC / Early Roster Extracts . 258Michigan Worksheet B . 286Michigan 10/30 Day Report . 292Contents3
Michigan State Reporting GuideMichigan 4061 . 309Michigan 75 Percent Attendance. 325Attendance Transcript. 329Michigan Discipline Entries Extract Report. 338Michigan General Collection Validation . 346Michigan Teacher Student Data Link Validation. 368Michigan Update Completion Status . 374Appendix: Michigan State Code Values. 378Additional Disability Characteristics. 378Adult FTE Program Code . 379Adult Education Participant Funding . 379Assessment Tool . 380Completion Status. 381Course Identifier Code . 382Course Type . 383Delivery Method. 384Delivery Schedule . 384Diploma/GED Status. 385Disciplinary Actions . 385District Exit Status . 386Early Childhood Enrollment. 388Early Childhood Exit/Completion Reason. 389Early On Exit/Completion Reason. 390Educational Setting . 390Eligibility Code. 391Exit/Completion Reason . 391Contents4
Michigan State Reporting GuideFiscal Entity Type Code . 391Follow-Up Codes . 392Funding for Service/Program . 393Funding Participation . 393Grade Level. 394Homeless. 395Incident Type . 396ISD/ESA Number . 398LEP Exit Reason . 401LEP Instructional Program . 402Location of Incident. 403Lunch Status . 403Multiple Birth Order . 404Outcome 1A, 2A, 3A . 405Parental Consent to Evaluate . 406Primary Disability. 407Primary Educational Setting. 408Primary Setting for Part C . 409Primary Victim of Incident . 410Program Eligibility/Participation. 411Program Eligibility/Participation II . 412Program Model . 413Program Service Code . 414Racial/Ethnic Code . 415Priority . 416Result of Initial IEP. 416Contents5
Michigan State Reporting GuideServices Provided under IDEA Part C . 417Special Education Exit/Completion Reason . 418Special Program Options . 419Student Residency (Membership) . 421Supplemental Nutrition Eligibility . 422Support Services. 423TAS Instructional Services. 425TAS Support Services . 426Time of Incident . 426Timeliness of Initial IEP. 427Contents6
Michigan State Reporting GuideIntroductionIn 1996, the Michigan Department of Education initiated the Michigan Education Information System (MEIS) with the purpose ofdeveloping a process for the educational community to gather school data via the Internet, store the data in a secure datawarehouse, and make the data accessible to researchers.The MEIS represents a new phase of electronic collection and data analysis. Standard student data elements have beenestablished and are maintained and reported by school districts for each public school student. The Center for EducationalPerformance and Information (CEPI), Michigan Department of Education (MDE), and local school districts are working togetherto develop the Michigan Student Data System (MSDS) as the new application districts will use for state and federal student datareporting. Data collected in this system are vital to district success. The primary focus of the MSDS is accurate accounting ofstudent information that, when stored in the MEIS data warehouse is relationally linked to teacher, fiscal and performance data.The Michigan State Reporting Guide provides detailed information on the data elements to be set up for Michigan statereporting. The data elements are required to produce accurate state reports and must be added prior to running state reports.The information in this guide is grouped first by the [District], [School], [Staff] and [Student] setup items and second by thereports.Many of the data elements are specific to a report and may require fields to be pre-populated with the report-specific options asdescribed in the setup section before running the report. Some of these items are configured during PowerSchoolimplementation. PowerSchool Online Help is also available to assist with the set up of the Data Elements.Introduction – Report Descriptions7
Michigan State Reporting GuideReport DescriptionsThe following reports are included in this guide.The report description table includes the following elements: Report Name – Name of the report as seen in PowerSchool. Description – The purpose of the report. Due Date / Cycle – The timeframe during which the report is submitted to the state.Report NameDescriptionDue Date / CycleMichigan Student Data System (MSDS) Data CollectionsMichigan Early ChildhoodThe Early Childhood component of MSDS has thefollowing features: The MSDS will correct an important timing issueby aligning data collection windows with thetypical initiation of district programs (October). District users can report enrollments and exitsfor each individual program. The system is available throughout year,allowing early childhood providers to updatetheir data as needed. All grantee recipients are reporting data in theMSDS.Reporting Period: Beginning ofprogram Oct 31, 2011Collection Open: Sep 21, 2011 –Nov 23, 2011Certification Date: Nov 23, 2011Reporting Period: Nov 1, 2011 - Feb8, 2012Collection Open: Nov 30, 2011 – Feb22, 2012Certification Date: Feb 22, 2012Reporting Period: Feb 9, 2012 – Aug22, 2012Collection Open: Mar 1, 2012 – Aug29, 2012Certification Date: Aug 29, 2012Introduction – Report Descriptions8
Michigan State Reporting GuideReport NameDescriptionDue Date / CycleRefer to the following link foradditional 113-986 50502 52382--,00.htmlMichigan General CollectionUse the Michigan General Collection to collect the pupilmembership count and participation data at yourschool district.Fall 2011 Count Date: Oct 5, 2011Fall 2011 Submission Deadline: Nov9, 2011Fall 2011 Certification Deadline: Nov23, 2011Spring 2012 Supplemental CountDate: Feb 8, 2012Spring 2012 Submission Deadline:Mar 14, 2012Spring 2012 Certification Deadline:Mar 28, 2012Refer to the following link foradditional 113986 50502 53580---,00.htmlIntroduction – Report Descriptions9
Michigan State Reporting GuideReport NameDescriptionDue Date / CycleMichigan Request for UIC /Early RosterUse the Michigan Request for UIC / Early Roster optionto generate the following extracts:Michigan Request for UIC: Anytimeduring the current school yearMichigan Michigan StudentRecord MaintenanceCollectionCollection ReportIntroduction – Report Descriptions New UIC Request to obtain student UICnumbers from the Michigan CEPI Early Roster to report the projected studentroster for Fall of the upcoming school yearUse the Michigan Michigan Student RecordMaintenance CollectionCollection Report to updatestudent data required by the state of Michiganthroughout the school year. Use this extract to reportthe following student information: End-of-Summer snapshot, which includes allsummer gradates and other students whoexited the school district Report any migrant programs or servicesprovided Submit migrant course data Submit enrollment records between generalcollections so that the district can obtainstudent history information, certification status,and claim accountability/PEPE Submit exit records Update student demographics and program dataEarly Roster: May – mid-Sept 2012Refer to th
Many of the data elements are specific to a report and may require fields to be pre-populated with the report-specific options as described in the setup section before running the report. Some of these items are configured during PowerSchool implementation. PowerSchool Online Help is also available to assi
