Transcription
Employee HandbookConcordia University ChicagoJanuary 15, 2016
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Employee AcknowledgmentI hereby acknowledge that I have received a copy of the Concordia University Chicago Employee Handbook (the“Handbook”), consisting of the General Employee, Staff and Faculty Sections.I understand that it is my responsibility to read the relevant Handbook provisions and adhere to the policies andprocedures described within those sections or provisions relating to my own employment status. I understand thatthe new, consolidated Handbook replaces all prior employee and faculty handbooks, policies, and procedures ofConcordia University Chicago (the “University”). The General Employee Section of the Handbook applies to allemployees of CUC, except those terms and conditions of employment that are established by a written employmentagreement. The Staff Section applies to those employees who have an at-will status or work without a writtenagreement. The Faculty Section applies to all employees granted faculty status by the Board of Regents and/or theSenior Vice President of Academics.I have read and understand the University’s anti-discrimination, anti-harassment, and anti-retaliation policies,agree to comply with these policies, and understand the mechanisms in place for reporting incidents ofdiscrimination, harassment, or retaliation. I understand that the University does not tolerate discrimination,harassment, or retaliation of any kind. I understand that, if I am found responsible for violating these or otherpolicies, I may be subject to discipline up to and including termination of employment.I have also read and agree to abide by all of the other policies in this Handbook, including but not limited to theUniversity’s drug and alcohol policies, policies regarding confidentiality and the protection of University andstudent information, and policy regarding mandatory reporting of child abuse.I understand that the University reserves the right to change, modify, revoke, suspend, or terminate any of itspolicies or procedures, including the Handbook provisions, at any time. Any such changes will be communicated toemployees. Occasions may arise when it is not practical, possible or in the best interest of the University to applythese general policy guidelines and procedures. In such circumstances, the University reserves the right to modifypolicies and procedures, at its sole discretion, as it deems necessary and appropriate.I understand that this Handbook and the language used in the Handbook are not intended to constitute or create acontract between the University and any of its employees. Nothing in the Handbook in itself creates any right tocontinuing employment or places any restrictions on the ability of the University to terminate my employment. TheUniversity executes formal employment agreements with certain faculty and staff members; my contractual rightsare limited to those set forth in my signed employment agreement, if any, with the University.If I have any questions concerning the information, application or interpretation of the policies or procedures in thisHandbook, I will bring them to the attention of the Human Resources Department.Employee Name (Printed)Employee SignatureFaculty H NumberStaff Table of ContentsEmployee Handbook—January 15, 2016Concordia University Chicago3Date
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CONTENTS1GENERAL EMPLOYMENT HANDBOOK SECTION: . 171.1Governance and Values . 171.1.1 Introduction to the Handbook . 171.1.2 University Mission, Vision and Core Values . 171.1.2.1Mission . 171.1.2.2Vision . 171.1.2.3Core Values . 171.1.3 Standards and Ethics . 181.1.4 University Governance . 191.1.5 History . 191.2Compliance . 201.2.1 ANTI-DISCRIMINATION AND ANTI-HARASSMENT POLICY . 201.2.2 No Retaliation . 211.2.3 Sexual Harassment . 211.2.4 Sexual Assault and Sexual Violence . 221.2.5 Consent . 231.2.6 Domestic Violence . 231.2.7 Dating Violence . 231.2.8 Stalking . 231.2.9 Sexual Exploitation . 231.2.10Retaliation . 241.2.11Title IX . 251.2.12Title IX Coordinators . 251.2.13Accommodating Individuals with Disabilities (ADA) . 261.2.14Protected Health Information . 261.2.15Fundraising . 261.2.16Bank Accounts and University Commitments . 261.2.17Purchase of Services, Supplies, and Equipment . 261.2.18Use of Vehicles for University Activities . 271.2.19Personal Relationships . 281.2.19.1 Supervisor/Subordinate Relationships . 281.2.19.2 Family Relationships. 281.2.19.3 Faculty-Employee/Student Relationships . 291.2.20Confidential Information – Student Privacy and the Federal Educational Rights Privacy Act(FERPA) 291.2.21Other Confidential Information . 301.2.22Mandatory Child Abuse Incident Reporting. 301.2.23Attire and Appearance . 301.2.24Conflict of Interest . 311.2.25Other Income . 311.2.26Use of Copyrighted Materials and Intellectual Property Belonging to Others . 311.2.27Media Inquiries. 311.2.28Whistleblower Policy . 321.2.28.1 General Code of Ethics and Conduct . 321.2.28.2 Reporting Responsibility . 321.2.28.3 No Retaliation . 321.2.28.4 Reporting Violations . 321.2.28.5 Compliance Officer . 32Table of ContentsEmployee Handbook—January 15, 2016Concordia University Chicago5
1.2.28.61.2.28.71.2.28.81.2.28.91.3Accounting and Auditing Matters . 33Acting in Good Faith. 33Confidentiality . 33Handling of Reported Violations . 33Employment and Payroll Information . 331.3.1 Equal Employment Opportunity . 331.3.2 Employment Eligibility – Immigration Law Compliance. 341.3.3 Employment Classifications . 341.3.3.1Exempt Employee . 341.3.3.2Non-Exempt Employee . 351.3.3.3Regular Full-Time Employee . 351.3.3.4Part-Time Employee . 351.3.3.5Temporary Employee . 351.3.4 Compensation and Reporting Errors . 351.3.5 Pay Period . 361.3.6 Payroll Deductions and Reductions . 361.3.7 Non-Minister of the Gospel Employees . 361.3.8 Minister of the Gospel Employees . 371.3.9 Rehire of a Former University Employee . 371.3.10Change of Personal Information . 371.3.11Employee Records . 371.3.12Employment of Relatives . 381.3.13Background Checks . 381.3.14Charitable Contributions . 381.3.15Garnishments . 381.3.16Moving Expenses . 391.3.17Chapel Attendance . 391.3.18Children in the Workplace . 391.3.19Separation from the University . 401.3.19.1 Employment at Will . 401.3.19.2 Voluntary – Resignation . 401.3.1.9.3Voluntary – Retirement . 401.3.20Exit Procedures. 401.3.21Employment References and Requests for Information . 401.3.22Grievance Policy and Procedure. 401.4Benefits . 411.4.1 Concordia Plan Services . 411.4.1.1Concordia Health Plan . 411.4.1.2Concordia Disability and Survivor Plan . 411.4.1.3Taxation of Concordia Disability and Survivor Plan . 411.4.1.4Concordia Retirement Plan – Defined Benefit Plan . 421.4.1.4 Concordia RETIREMENT Plan -- 403(b) – Defined Contribution Plan . 421.4.1.6Accident Insurance . 421.4.1.7Employee Assistance Program – Counseling Services . 421.4.1.8Flexible Spending Account . 421.4.1.9Health Savings Account . 431.4.1.10 Wellness Plan . 431.4.2 Child Care Services . 431.4.3 Tuition Benefits . 431.4.3.1Concordia University Chicago Tuition Reduction . 431.4.3.2Schedule of Levels for Tuition Benefits . 44Table of ContentsEmployee Handbook—January 15, 2016Concordia University Chicago6
1.4.3.3Tuition Reimbursement at Other Accredited Institutions . 461.4.3.4Dominican University Enrollment . 461.4.3.5LCMS Colleges and Universities Tuition Exchange Program . 471.4.4 Unemployment Insurance . 471.4.5 Workers’ Compensation . 471.4.6 Work-Related Absences from the University . 471.5Time Off . 471.5.1 Holidays . 471.5.2 Leaves of Absence . 481.5.2.1Family and Medical Leave Act (FMLA) . 481.5.2.2Victims’ Economic Security and Safety Act (VESSA) . 491.5.2.3Voting Leave . 491.5.2.4Jury Duty . 491.5.2.5Bereavement Leave . 501.5.2.6Military Leave .
Table of Contents 3 Employee Handbook—January 15, 2016 Concordia University Chicago Employee Acknowledgment I hereby acknowledge that I have received a copy o
