Employee Handbook Revisions 6-11-13 - Augusta University

Transcription

Employee Handbook5/8/13

WELCOMEThank you for being a part of the Georgia Regents University and the Physicians Practice Group.I am pleased you are a part of our mission to meet the state’s health education and biomedicalresearch needs, and I am confident you will contribute to our reputation for excellence.It is my hope that your association with GRU and PPG will be a long and satisfying careerexperience. Your work will be vital to our success.Ricardo Azziz, M.D., M.P.H., M.B.A.President, Georgia Regents UniversityPresident and CEO, Georgia Regents Health System5/8/132

WHO WE ARE We are Georgia Regents, and this name refers to the entirety of our operation. Whether you are a member of thefaculty, staff, student body, clinical system or a practice group, you are a part of Georgia Regents. GRU is anacademic health center, with many units aligned by their role in research, education, or clinical care.First, in our role as a University System of Georgia Research University, we have five colleges, each focused ondifferent aspects of our mission of better health:The College of Allied Health Sciences (formerly the School of Allied Health Sciences)The College of Dental Medicine (formerly the School of Dentistry)The College of Graduate Studies (formerly the School of Graduate Studies)The College of Nursing (formerly the School of Nursing)The Medical College of Georgia (formerly the School of Medicine)We are also the MCG Health System, Inc., doing business as Georgia Regents Health System. The health system is anon-profit organization which coordinates the strategic activities of the Medical Center and the Physicians PracticeGroup, Georgia Regents Medical Associates. These are also non-profit organizations focused on clinical care. MCGHeath, Inc. manages several key assets including the Georgia Regents Medical Center, the Children's Hospital ofGeorgia and the Medical Office Building; PPG manages the GR Medical Associates and various related outpatientfacilities.Physicians Practice Group was established as the academic faculty practice plan of the School of Medicine of theMedical College of Georgia (MCG) in 1958. Physicians Practice Group is a cooperative organization of the Boardof Regents of the University System of Georgia and its purpose is to support the clinical care, educational andresearch purposes of Georgia Regents University (GRU). PPG is a separate entity governed by a Board of Trusteesconsisting of the Clinical Department Chairs, elected faculty physician members, the President of GRU and CEO ofGR Health System, the GR Health System Executive Vice President, Clinical Affairs and CEO of PPG, the Dean ofMCG, the COO of GR Medical Center and the COO of PPG.In addition to management of several outpatient facilities, as noted above, a core business of PPG is billing andcollecting for the services of faculty physicians and other healthcare providersPPG provides monetary support to the Departments of MCG in the form of salary supplements, equipment andsupplies, fringe benefits to faculty, residents, and fellows; as well as additional means of support approved by theDepartments and Board of Trustees. PPG also provides support in various administrative capacities to theDepartments, such as personnel services, accounting services, fringe benefit administration, and third partyreimbursement research.There are approximately 400 Members of Physicians Practice Group and approximately 300 employees. TheMembers are the faculty physicians in the clinical departments of Anesthesiology and Perioperative Medicine,Emergency Medicine, Family Medicine, Medicine, Neurology, Neurosurgery, Obstetrics and Gynecology,Ophthalmology, Orthopaedics, Otolaryngology and Head and Neck Surgery, Pathology, Pediatrics, Psychiatry,Radiology, and Surgery.All information contained in this handbook is subject to change at any time at the discretion of PPG withor without notice.Physicians Practice Group is an Equal Opportunity Employer. It is the policy of PPG to recruit, hire,promote, and terminate employees based solely on the individual's qualifications and merit without regardto race, color, religion or creed, national origin, sex, age, disability, or veteran status.This handbook is presented as information only and should not be interpreted as an express, implied orinferred contract of employment between Physicians Practice Group and any of its employees. Thishandbook is only a summary of our policies. All previous editions of the Employee Handbook areobsolete. Information contained in this handbook is subject to change with or without notice.5/8/133

TABLE OF CONTENTSCLASSIFICATION OF EMPLOYEES: . 7EMPLOYMENT POLICIES . 8Affirmative Action and Equal Employment Opportunity . 8Gender Discrimination . 8Religious and National Origin Discrimination Guidelines . 8Americans with Disabilities Act (ADA) . 9Compliance with the Vietnam Era, Veterans Readjustment Assistance Act 1974, as amended(38-USC 2012) . 10Invitation to Identify . 10Sexual Harassment . 11Compliance . 13Professional Fee Billing . 13Privacy and Confidentiality . 13Work Environment. 13Administrative Practices . 13Your Concerns . 13Employment Application Procedures . 14Notification of Vacant Positions . 14Selection of Employees. 14Employment of Relatives. 14Re-employment . 14Immigration Reform and Control Act. 14Employee Health . 14Orientation . 14Required Documentation of Licensure, Certification, and/or Education of ClassifiedEmployees . 15Criminal History Background Investigation . 15Work Hours . 15Work Outside the Course and Scope of Your Employment With Physicians Practice Group . 15Attendance . 16Inclement Weather . 16Confidentiality . 16Dress and Appearance. 16Tobacco Free Workplace . 17Substance Abuse . 17Personal Telephone Use . 17Internet, Email and Computer Network Use. 17Conflicts of Interest. 18Personal Visitors . 18Personal Mail . 18Personnel Information . 18Change of Personal Information . 18Care of Equipment . 18Use of Supplies . 19Use of Personal Automobiles and Company Vehicles . 19Shredding of Confidential Information . 19Safety . 19Fire Safety Procedures . 20Business Office . 20Medical Offices . 20Hospital and Clinics . 20Grievances. 20Employee Training. 20Solicitation . 20Public Relations . 215/8/134

Employees Located on the GRU Campus . 21Gifts/Gratuities . 21Disciplinary Procedures . 21WAGES AND SALARY ADMINISTRATION . 23Job Analysis . 23Compensation Classification . 23Performance Evaluations . 23Merit Increases . 23Probation . 23Market Adjustments . 24Promotions . 24Transfers . 24Demotions . 24Overtime Compensation . 24Garnishment of Wages . 25Pay Periods. 25Withholding Tax Statements – W-2’s. 25EMPLOYEE BENEFITS. 26PPG Fringe Benefits Statement . 26PPG Fringe Benefits Summary for Regular Employees . 26Health Benefits. 26Additional Health Benefits . 26Coordination of Benefits . 27COBRA . 27Employee Assistance Program (EAP) Through GRU . 27Life Insurance . 27Travel Accident Insurance . 28Dental & Optical Reimbursement Benefit . 28PPG/GRU Dental PPO. 28Long Term Disability Insurance . 28Money Purchase Pension Plan . 29Compensation Leave From Work . 29General Leave Provisions: . 29Vacation/Annual Leave . 30Sick Leave . 30Family and Medical Leave. 31Holidays . 32Military Leave . 32Court Duty Leave . 32Funeral/Bereavement Leave . 33Rescheduled Time . 33Uncompensated Leave/Leave of Absence Without Pay (LWOP) . 33Parking . 33Dependent Care Expense Reimbursement . 34Direct Deposit of Payroll Checks . 34403(b) Retirement Plan . 34Credit Union. 34Payroll Change Forms. 35Workers Compensation . 35Personal Insurance Plan . 35Discounts and Sponsorships . 35Unemployment Insurance . 35Social Security/FICA . 35RETIREMENT BENEFITS. 36Money Purchase Pension Plan . 36403 (b) Retirement Plan . 36Health Benefits. 36Retiring at age 60, 20 years of service. 365/8/135

Retiring at age 60, 10-20 years of service. 36Retiring with less than 10 years of service . 36Age 65 – Medicare & Supplemental Insurance: . 36Life Insurance .

It is my hope that your association with GRU and PPG will be a long and satisfying career experience. Your work will be vital to our success. . The College of Nursing (formerly the School of Nursing) The Medical College of Georgia (formerly the School of Medicine) . positions that do have physical qual