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GREATER ORLANDO AVIATION AUTHORITYAGENDADATE:OCTOBER 19, 2016DAY: WEDNESDAYTIME: 2:00 P.M.PLACE: ORLANDO EXECUTIVE AIRPORT, 365 RICKENBACKER DR., ORLANDO, FL 32803For individuals who conduct lobbying activities with Aviation Authority employees or Board members, registration with the Aviation Authority is requiredeach year prior to conducting any lobbying activities. A statement of expenditures incurred in connection with those lobbying instances should also befiled prior to April 1 of each year for the preceding year. As of January 16, 2013, lobbying any Aviation Authority Staff who are members of anycommittee responsible for ranking Proposals, Letters of Interest, Statements of Qualifications or Bids and thereafter forwarding those recommendationsto the Board and/or Board Members is prohibited from the time that a Request for Proposals, Request for Letters of Interests, Request for Qualificationsor Request for Bids is released to the time that the Board makes an award. As adopted by the Board on September 19, 2012, lobbyists are nowrequired to sign-in at the Aviation Authority offices prior to any meetings with Staff or Board members. In the event a lobbyist meets with or otherwisecommunicates with Staff or a Board member at a location other than the Aviation Authority offices, the lobbyist shall file a Notice of Lobbying (Form 4)detailing each instance of lobbying to the Aviation Authority within 7 calendar days of such lobbying. As of January 16, 2013, Lobbyists will alsoprovide a notice to the Aviation Authority when meeting with the Mayor of the City of Orlando or the Mayor of Orange County at their offices. The policy,forms, and instructions are available in the Aviation Authority’s offices and the web site. Please contact the Director of Board Services with questions at(407) 825-2032.I.CALL TO ORDER.II.ROLL CALL.III.PLEDGE OF ALLEGIANCEIV.CONSIDERATION OF AVIATION AUTHORITY MINUTES FOR AUGUST 10 and SEPTEMBER 21, 2016V.PRESENTATIONA.B.C.VI.Recognition of Arnold PalmerBriefing on National Business Aviation Association (NBAA) Business Aviation Convention & ExhibitionPresentation of Mission FlagCONSENT AGENDA:(These items are considered routine and will be acted upon by the Authority in one motion. If discussion is requested on an item, it will beconsidered separately.) Items in bold indicate an amount of 1 million or greater.A.B.C.D.E.F.G.Recommendation to Accept Committee MinutesRecommendation to Adopt 2017 Aviation Authority Board CalendarRecommendation to Approve an Amendment to the Airside 1 Specialty Retail Concession Package Agreement with Hudson KeysOrlando Joint Venture and the Airside 3 Specialty Retail Concession Package Agreement with Hudson Orlando AS-3 Joint VentureRecommendation to Approve Amendment No. 3 to the Orlando Tradeport Maintenance Hangar Lease Agreement between theGreater Orlando Aviation Authority and Southwest Airlines Co. at Orlando International AirportRecommendation to Approve Amendment No. 2 to the Airsides 1 and 4 Passenger Lounge Concession Agreement withALD Development, Corp.Recommendation to Approve Amendment No. 4 to Employment Agreement with Mr. Phillip N. BrownRecommendation to Amend the Cafeteria Plan Document (“the Plan”) Adopted January 1, 1994 Which Permits Certain EmployeeHealth Insurance Premium Payments and Contributions to be Made on a Pre-Tax Salary Reduction BasisNOTE: Any person who desires to appeal any decision made at these meetings will need record of the proceedings and for that purpose may need toensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal is to be based.
GREATER ORLANDO AVIATION AUTHORITYAGENDA FOR ITS OCTOBER 19, 2016, MEETINGPAGE 2VI.CONSENT AGENDA (con't):H.Recommendation to Dispose of Surplus PropertyI.Recommendation to Approve Organizational Policy, Section 130.04, Debarment of ContractorsJ.Recommendation to Approve Revisions to Four Aviation Authority Committees to Conform to Proposed Organizational Policy,Section 130.04, Debarment of ContractorsK.Recommendation of the Concessions/Procurement Committee to deem MCO Airport Plaza, L.L.C. as a Responsive andResponsible Proposer in Response to the Request for Proposals for Proposal Documents for the Travel Plaza Facility atOrlando International AirportL.Recommendation of the Concessions/Procurement Committee to Approve Purchase of Replacement Lounge Seating for the WestGreat Hall and the Hyatt Atrium in the Landside Terminal Building and Associated Services from Agati, Inc.M.Recommendation of the Concessions/Procurement Committee to Award the Single Source Procurement Purchase ofAirside 2 Holdroom Seating Replacement Services to ArconasN.Recommendation of the Concessions/Procurement Committee to Award Purchasing Request for Written Quotation (RFQ)#92333-16, Single Ply, Single Roll Bath Tissue Supply ProcurementO.Recommendation of the Concessions/Procurement Committee to Authorize the Purchase of Three (3) Passenger BoardingBridges from John Bean Technologies Corporation d/b/a JBT AeroTech, Jetway SystemsP.Recommendation of the Concessions/Procurement Committee to Authorize the Purchase of One (1), 100 Foot AerialPlatform Fire Apparatus for Aircraft Rescue and Fire Fighting (ARFF)Q.Recommendation of the Construction Committee to Approve Change Orders to Various ContractsR.Recommendation of the Construction Committee to Approve an Addendum to the Continuing Program and Project ManagementServices Agreement with Cost Management, Inc. dba CMI for Administrative Support Services to the Small Business Departmentfor Fiscal Year (FY) 2017S.Recommendation of the Construction Committee to Approve an Addendum to Each of the Continuing Architectural ServicesAgreements with Borrelli & Partners, Inc.; Le-Huu Partners, P.A.; MLM-Martin Architects, Inc.; MRI Architectural Group, Inc.; and,Rhodes & Brito Architects, Inc. to Exercise the First One-Year Renewal OptionT.Recommendation of the Construction Committee to Approve Addenda to the Continuing Roofing Construction ServicesAgreements to Exercise the First One-Year Renewal OptionsU.Recommendation of the Construction Committee to Approve an Addendum to the Construction-Engineering-Financial ConsultingServices Agreement with R. W. Block Consulting, Inc. for Program Compliance Services for the South Airport Automated PeopleMover (APM) Complex ProgramV.Recommendation of the Construction Committee to Approve an Addendum to the Construction-Engineering-FinancialConsulting Services Agreement with R. W. Block Consulting, Inc. for Program Controls Services for WS120, SouthTerminal C, Phase 1 - Financial Oversight ServicesW.Recommendation of the Construction Committee to Approve Amendment No. 4 to Addendum No. 6 to the ConstructionManagement at Risk Services Agreement with Turner-Kiewit Joint Venture for BP No. S103, South Airport Intermodal TerminalFacility (ITF) – ITF and Passenger Drop-Off Lobby (PDL) Sitework, Utilities, and Foundations (GMP No. 11) at the OrlandoInternational Airport (MCO)X.Recommendation of the Construction Committee to Approve Addendum No. 2 to the Construction Management at RiskServices Agreement for the South Terminal C, Phase 1, with PCL Construction Services, Inc. for BP-S126, Early Site Workand Structures (GMP No. 1-S) at the Orlando International Airport (MCO)Y.Recommendation of the Construction Committee to Approve an Addendum to the Prime Architectural Design Consultantfor the South Terminal C, Phase 1 Professional Services Agreement with Fentress Architects, Ltd., Inc. for Design, Bid andAward Phase Services for W-S00109, South Terminal C, Phase 1 – Prime Architectural Design Consultant, at the OrlandoInternational Airport (MCO)Z.Recommendation of the Construction Committee to Approve an Addendum to the Architect of Record for South TerminalC, Phase 1 Agreement with HNTB Corporation for Design, Bid and Award Phase Services for W-S00110, South Terminal C(Phase 1) – Architect of Record (and Major Subconsultants), at the Orlando International Airport (MCO)AA.Recommendation of the Construction Committee to Approve an Amendment to Addendum No. 23 to the GeneralConsulting Services Agreement with Schenkel & Shultz, Inc. for Additional Planning and Design Development Services forWS00117, South Terminal C, Phase 1 – Program Administration and Oversight, at the Orlando International Airport (MCO)
GREATER ORLANDO AVIATION AUTHORITYAGENDA FOR ITS OCTOBER 19, 2016, MEETINGPAGE 3VI.CONSENT AGENDA (con't):BB.Recommendation of the Construction Committee to Approve an Addendum to the Technology and Multi-Media SystemsSpecialty Engineer for the South Terminal C, Phase 1 Professional Services Agreement with Burns Engineering, Inc. forDesign, Bid and Award Phase Services for W-S00113, South Terminal C (Phase 1) - Technology and Multi-Media Systems,at the Orlando International Airport (MCO)CC.Recommendation of the Professional Services Committee to Rank Firms Shortlisted for Continuing Vertical Construction Servicesat the Orlando International Airport (MCO) and the Orlando Executive Airport (ORL)DD.Recommendation to approve the Property Access License Agreement by and between the Greater Orlando Aviation Authority andthe Florida Gas Transmission Company, LLC and joined by the City of OrlandoEE.Recommendation to Approve the Use of Capital Expenditure Funds for Project BP-443, Airside 4 Improvements Program –Federal Inspection Station (FIS) / Custom and Border Protection (CBP) Renovation and Wing Expansion at the OrlandoInternational Airport (MCO)FF.Recommendation to Approve the Use of Capital Expenditure Funds for Project BP-477, Automated People Mover (APM)Improvements for Airsides 2 and 4 at the Orlando International Airport (MCO)GG.Recommendation to Approve the Use of Capital Expenditure Funds for Project V-00831, Airside 1 Passenger Lounge HVACUpgrade (Design/Build) at the Orlando International Airport (MCO)HH.Recommendation to Approve a Resolution of the Greater Orlando Aviation Authority with Respect to Approving andAuthorizing Execution of a First Amendment to Revolving Credit Agreement Relating to 100,000,000 Tax-Exempt andTaxable Series 2015 (PNC) Revolving Credit Notes; Authorizing Execution of Amended and Restated 100,000,000 TaxExempt and Taxable Series 2015 (PNC) Revolving Credit NotesVII.CHAIRMAN’S REPORTVIII.INFORMATION SECTION:(No action is required on the item(s). Board members should feel free to ask questions on the item(s).)A.B.C.D.Notification of Executive Director Approvals for October Board MeetingNotification of Release of RFP/RFB/RFQ’sNotification of the Professional Services Committee’s Approval of the Lists of Pre-Qualified Subcontractors/Suppliers for MajorTrade Packages for the South Airport Automated People Mover (APM) Complex and South Airport Intermodal Terminal Facility(ITF) Complex Programs at the Orlando International AirportConstruction Progress ReportNEXT SCHEDULED BOARD MEETING IS ON WEDNESDAY, NOVEMBER 16, 2016
GREATER ORLANDO AVIATION AUTHORITYOrlando International AirportOne Jeff Fuqua BoulevardOrlando, Florida 32827-4399MEMORANDUMTO: Members of the Aviation AuthorityFROM: Dayci S. Burnette-Snyder, Director of Board ServicesDATE: October 19, 2016ITEM DESCRIPTIONRecommendation to Accept Aviation Authority Committee MinutesBACKGROUNDThe following Aviation Authority Committee meeting minutes are provided inconjunction with the agenda package for the board meeting:1.2.3.August 25, 2016, Design Review CommitteeMarch 1 and May 31, 2016, Concessions/Procurement CommitteeAugust 16, August 23, and August 30, 2016, Professional ServicesCommitteeRECOMMENDED ACTIONIt is respectfully requested that the Aviation Authority Board resolve toaccept these minutes for filing.CONSENT AGENDA ITEM - A -
On TUESDAY, AUGUST 23, 2016, the PROFESSIONAL SERVICES COMMITTEE of the Greater OrlandoAviation Authority met in the GOAA Annex Building, 1 st Floor Conference Rooms (Apollo/Gemini/Taurus), 5855 Cargo Road, Orlando, FL 32827. Vice Chair Ruohomaki called the meetingto order at 9:16 a.m. The meeting was posted in accordance with Florida Statutes and aquorum was present.Committee Members present:Davin Ruohomaki, Vice ChairRon Lewis, Deputy Executive Director - OperationsKathleen Sharman, Chief Financial OfficerDavid M. Patterson, Director of ConstructionAlso present:Robert Alfert, Legal Counsel (Broad and Cassel)Karen Ryan, Legal Counsel (Broad and Cassel)Yovannie Rodriguez, Legal Counsel (Marchena & Graham)Kathy Anderson, Contracts and GrantsTom Draper, OperationsGary Hunt, MaintenanceKiel Barnekov, ITIan Brooks, ITJohn Newsome, ITEJ Ahmad, CMTSJohn Guirges, GCIAlan Jones, FinanceTuan Nguyen, PlanningJeff Daniels, MaintenanceBen Brown, Parsons Brinckerhoff, Inc.Roy Block, R.W. BlockStefan Schreiner, CMTS/HansonCharles Sukanek, Page One ConsultantsDuy Dao, Dao ConsultantsAndy Kacer, AECOMDavid Epling, PMADebbie McKeown, Project ControlsIshne Hobbs, Project ControlsLarissa Bou-Vazquez, Recording SecretaryLOBBYIST DISCLOSUREFor individuals who conduct lobbying activities with Aviation Authority employeesor Board members, registration with the Aviation Authority is required each yearprior to conducting any lobbying activities. A statement of expenditures incurredin connection with those lobbying instances should also be filed prior to April 1of each year for the preceding year. As of January 16, 2013, lobbying any AviationAuthority Staff who are members of any committee responsible for ranking Proposals,Letters of Interest, Statements of Qualifications or Bids and thereafter forwardingthose recommendations to the Board and/or Board Members is prohibited from the timethat a Request for Proposals, Request for Letters of Interests, Request forQualifications or Request for Bids is released to the time that the Board makes anaward.As adopted by the Board on September 19, 2012, lobbyists are now requiredto sign-in at the Aviation Authority offices prior to any meetings with Staff orBoard members. In the event a lobbyist meets with or otherwise communicates withStaff or a Board member at a location other than the Aviation Authority offices, thelobbyist shall file a Notice of Lobbying (Form 4) detailing each instance of lobbyingto the Aviation Authority within 7 calendar days of such lobbying. As of January16, 2013, lobbyists will also provide a notice to the Aviation Authority when meetingwith the Mayor of the City of Orlando or the Mayor of Orange County at their offices.The policy, forms, and instructions are available in the Aviation Authority's officesand the web site. Please contact the Director of Board Services with questions at(407) 825-2032.
Minutes of the Professional Services CommitteeAugust 23, 2016Page 2 of 4ANNOUNCEMENTAny appeals of decisions made by the Professional Services Committee (PSC) must befiled with the Executive Director within five business days (no later than 4:00 p.m.on the fifth business day) of the rendition of that decision, except those that haveissues under Contract, in which case the contract provisions supersede.CONTRACT HOLDER - PLANNING & ENGINEERINGREQUEST FOR RECOMMENDATION TO THE AVIATION AUTHORITY BOARD FOR APPROVAL OF ANADDENDUM TO THE INFORMATION TECHNOLOGY CONSULTING SERVICES AGREEMENT WITH FAITHGROUP CONSULTING, LLC FOR INFORMATION SYSTEMS STAFF AUGMENTATION SUPPORT FOR SR.SYSTEM ADMINISTRATOR, AT THE ORLANDO INTERNATIONAL AIRPORT.1.Mr. Barnekov presented the memorandum, dated August 23, 2016, along with theproposal from Faith Group Consulting, LLC, dated August 8, 2016, to provide a full time position to support the Information Technology (IT) Infrastructure and ITTelecom groups. It is anticipated that this position will be onsite 40 hours perweek and will be under the direction of an Aviation Authority IT Manager.As amember of the Aviation Authority IT team, the Sr. Systems Administrator will beresponsible for carrying out day-to-day operations under the direction of theAviation Authority IT team for the period beginning October 1, 2016 and endingSeptember 30, 2017.The Office of Small Business Development has reviewed the subject contract's proposedMWBE/LDB specifications and determined that, due to the limited and specializedscope of the required services, Faith Group Consulting, LLC does not propose toachieve any MWBE/LDB participation on this Amendment/Addendum and is eligible foraward of subject contract.Upon motion of Mr. Patterson, second by Ms. Sharman, vote carried to recommend tothe Aviation Authority Board approval of an Addendum to the Information TechnologyConsulting Services Agreement with Faith Group Consulting, LLC for InformationSystems Staff Augmentation Support for Sr. System Administrator, at the OrlandoInternational Airport, for a total not-to-exceed fee amount of 216,106.00, withfunding from Operations and Maintenance Funds, subject to adoption of the FiscalYear (FY) 2017 Aviation Authority Budget by the Aviation Authority Board.REQUEST FOR RECOMMENDATION TO THE AVIATION AUTHORITY BOARD FOR APPROVAL OF AN ADDENDUMTO THE INFORMATION TECHNOLOGY CONSULTING SERVICES AGREEMENT WITH FAITH GROUPCONSULTING , LLC FOR INFORMATION SYSTEMS STAFF AUGMENTATION SUPPORT FOR ATELECOMMUNICATIONS ENGINEER, AT THE ORLANDO INTERNATIONAL AIRPORT.2.Mr. Barnekov presented the memorandum, dated August 23, 2016, along with theproposal from Faith Group Consulting, LLC, dated August 8, 2016, to provide a full time position to support the Information Technology (IT) Telecom group. It isanticipated that this position will be onsite 40 hours per week, 7 days per week, andwill be under the direction of an Aviation Authority IT Manager. As a member of theAviation Authority IT team, the Telecommunications Engineer will be responsible forcarrying out day-to-day operations under the direction of the Aviation Authority ITteam for the period beginning October 1, 2016 and ending September 30, 2017.The Office of Small Business Development has reviewed the subject contract's proposedMWBE/LDB specifications and determined that, due to the limited and specialized scopeof the required services, Faith Group Consulting, LLC does not propose to achieve anyMWBE/LDB participation on this Amendment/Addendum and is eligible for award of subjectcontract.Upon motion of Ms. Sharman, second by, Mr. Patterson, vote carried to recommend tothe Aviation Authority Board approval of an Addendum to the Information TechnologyConsulting Services Agreement with Faith Group Consulting, LLC for Information systems
Minutes of the Professional Services CommitteeAugust 23, 2016Page 3 of 4Staff Augmentation Support for Telecommunications Engineer, at the OrlandoInternational Airport, for a total not-to-exceed fee amount of 180,475.00, withfunding from Operations and Maintenance Funds, subject to adoption of the Fiscal Year(FY) 2017 Aviation Authority Budget by the Aviation Authority Board.REQUEST FOR RECOMMENDATION TO THE AVIATION AUTHORITY BOARD FOR APPROVAL OF AN ADDENDUMTO THE INFORMATION TECHNOLOGY CONSULTING SERVICES AGREEMENT WITH FAITH GROUPCONSULTING, LLC FOR INFORMATION SYSTEMS STAFF AUGMENTATION SUPPORT FOR A SERVICE DESKREPRESENTATIVE, AT THE ORLANDO INTERNATIONAL AIRPORT3.Mr. Barnekov presented the memorandum, dated August 23, 2016, along with theproposal from Faith Group Consulting, LLC, dated August 8, 2016, to provide a fulltime position to support the Information Technology (IT) Telecom group. It isanticipated that this position will be onsite 40 hours per week, 7 days per week, andwill be under the direction of an Aviation Authority IT Manager. As a member of theAviation Authority IT team, the Service Desk Representative will be responsible forcarrying out day-to-day operations under the direction of the Aviation Authority ITteam for the period beginning October 1, 2016 and ending September 30, 2017.The Office of Small Business Development has reviewed the subject contract's proposedMWBE/LDB specifications and determined that, due to th
Oct 19, 2016 · Bridges from John Bean Technologies Corporation d/b/a JBT AeroTech, Jetway Systems . . T. Recommendation of the Construction Committee to Approve Addenda to the Continuing Roofing Construction Services . Ag
