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Sebring Airport AuthorityBoard Meeting AgendaMarch 18, 20211:00 p.m.1. OPENING ITEMSa) Call to Orderb) Invocationc) Roll Calld) AnnouncementsHendricks FieldSebring Airside CenterUpcoming Meetings & pmSAA/CRA Board MeetingHendricks Field CenterInterested persons may attend that meeting by calling 754-837-9893 and entering the following conferencecode 148-135-115#.2. MISCELLANEOUS3. CONSENT AGENDAa) Approve February 2021 Minutesb) Approve February 2021 Invoicesc) Interlocal Agreement Webster Turn Project Highlands Countyd) Resolution 21-03 Approving Budget Amendment S212-024. ACTION ITEMSa) Julie Fowler presentation 2019-2020 Audited SAA Financial ReportApprove the Audited Financial Statements as presentedCONTINGENT ACTION ITEMS5. EXECUTIVE DIRECTOR MONTHLY SUMMARY FBO Report – Jason Ali6. BOARD OF DIRECTORS’ BUSINESSEthics Training – Go To : ducation-in-ethicsBoard Nominations7. CONCERNS OF THE PUBLIC8. ADJOURNMENT
If a person decides to appeal any decision made by the Board at any meeting or hearing, he will need a verbatimrecord of the proceedings. The record must include the testimony and evidence upon which the appeal is to bebased. Sebring Airport Authority also gives notice that the Chairman is authorized to cancel or postpone anyscheduled meeting or hearing by directing the Executive Director to so inform all Board members and any otherinterested parties and the press. Sebring Airport Authority does not discriminate upon the basis of anyindividual’s disability status. This non-discriminatory policy involves every aspect of the Board’s functions,including one’s access to, participation in, employment of, or treatment in its programs or activities. Anyonerequiring reasonable accommodations as provided for in the Americans with Disabilities Act should contactBeverly K. Glarner, Sebring Airport Authority at 863-314-1301.Note: Additional staff items may be interested if the come in after the agenda deadline.
SEBRING AIRPORT AUTHORITYBOARD MEETINGFebruary 18, 2021The Sebring Airport Authority Board of Directors held a scheduled Board Meeting on February18, 2021 at I :00 p.m. in person and by telephone-technology conference call. A quorum wasmet with the following in attendance:Craig JohnsonPete McDevittMark AndrewsCarl CoolStanley WellsSidney ValentineTerrill MorrisChairmanVice ChairmanSecretaryAsst SecretaryBoard MemberBoard MemberBoard MemberAlsoMike WillinghamBeverly GlarnerColleen PolonskyBob SwaineJason AliEldy GallCraig SucichKevin McCauley1.Executive DirectorExecutive AssistantDirector of FinanceSwaine and HarrisSebring Airport AuthoritySpring Lake Improvement AssocAvconAtkinsOPENING ITEMSA.Meeting was called to order at 1:00 p.m.B.The Invocation and Pledge were led by Bob Swaine.C.Roll CallCraig Johnson, Mark Andrews, Pete McDevitt, Sid Valentine and Terrill Morriswere in person Stanley Wells, and Carl Cool were telephonically present for themeeting. Chairman asked if anyone wanted to be identified as a caller.D.AnnouncementsInterested person may attend SAA/CRA Board Meeting by calling 754-837-9893and entering conference code 148-135-115#.
2.CONSENT AGENDAApprove the Consent Agenda:There was a motion by Sid Valentine to approve the ame ded Consent Agenda and asecond by Terrill Morris. The motion was passed with a e votes by Johnson, Wells,McDevitt, Cool, Valentine, Morris and Andrews.3.MISCELLANEOUS4.ACTION ITEMS5.DIRECTOR REPORTExecutive Director Mike Willingham gave his report and Jason Ali spoke about the Range/FBOactivities.6.BOARD OF DIRECTOR'S BUSINESS7.CONCERNS OF THE PUBLIC8.ADJOURNMENTa z e e t i n g at I :I !pm.Mike Willmgham, Executive DirectorApproved by Board
Invoices Paid In February 2021 Presented In March 2021 Board MeetingDATESAA/FBO · PAID 9/2102/09/2102/09/2102/09/2102/09/21Ascent -World FuelAscent - World FuelAmerica's Elite Caroet CleaninaCoov Life IncDark Hammock Leaar.v RanchDiversified Fabrication & Accessories LLCDiversified Fabrication & Accessories LLCDepartment of Manaaement ServicesLaGrow lrrii:iationMid-State Fire EauiomentPaul C. Valladares Jr. dba Pauls PlantscaoesRaoid SvstemsRaold SvstemsRW Summers Railroad Contractor Inc.TechHouse:lnteraratedTechHouse: 1Luis A. PrattsMiller & Comoanv P.C.Buas Bee-Ware Exterminatina Inc.CintasAquatic Weed Control, Inc.02/23/2102/23/2102/23/2102/23/2102/23/21Bia Messaaes LLCC&C Plumbina Inc.Federal Exoress CoroorationLeaf Capital Fundina. LLCRisk Management Associates IncAMOUNTDESCRIPTION 26119.02 FBO: 1OOLL AvGas Fuel at Sebrina 15918.88 FBO: Jet-A Fuel at Sebrina450.00 SAA: Striooed & Waxed Wood Floors at Runwav Cafe180.20 SAA/FBO: Januarv 2021 Copies250.00 SAA: Housina for Air Traffic Tower Control for Races 2021 - Deposit 1 900.00 SAA: Reolace Bottom Track on T-Hanaar 34· Includes Material & Labor 30.00 SAA: Reoair Radiator Part for John Deere Gator 294.1 3 SAA/FBO: Dec 2020 Audio Lona Distance & Local Service 2 299.38 SAA: Terminal Bulldina lrrloation Svstem Walk Throuoh, Repair/RePlace Where Needed 332.00 SAA: Runway Cafe Annual Restaurant Fire Suooression Svstems Report 270.00 SAA/FBO: Feb 2021 Plant Service 495.00 SAA/FBO: Monthlv Internet Service104.99 SAA: Feb 2021 Internet Service - Ex. Assistant Home Officei406.00 SAA: Februarv 2021 Monthlv Track Inspection255.50 SAA/FBO: Feb 2021 Recurrina Monthlv Software Fees 605.00 SAA/FBO: General tT Issues; Laptop Setup for New AC System, Video Editing, Gmail,Printer. iPad Adobe IssuesFBO: Travel Reimbursement for Mileaae to APBR 882.00 FBO: Leaal Services for FTZ Issue 100.00 SAA: Plant and Shrub Care 859.99 SAA/FBO: COVID Sunnlies - 3-Plv Masks and GermX Sanitizer 3,859.00 SAA: Bi-Monthly Waterway Weed Control (Runway, Hancor Storage, Bldg. 60, Fence line,Ponds/Ditch Rail)· Taxiina Main Acron Runwav 22 & 2 Ditches 152.00 SAA: After Hours Teleohone Answerina Service 465.53 SAA: Service Call to Carter Aircraft' Located & Reoaired Leak Under Concrete Slab 4.52 SAA: Exoress Shinoina 559.52 SAA/FBO: Lease of Copy Machines 44,950.50 SAA: 3rd Installment - Preferred Government Insurance Trust-Business Auto, GeneralLiability, Crime, Inland Marine and Commercial Property Policy #PK2FL 1 0284850 19-1610/01/2019 - 10/01/202102/23/21 RelaDvne Florida LLC02/23/21 SebrinQ Airport Authority 1 257.97 FBO: Bulk Oil for Resale 21 317.1 3 FBO: October 2020 FBO Exoenses Due NovemberTOTAL PAID INVOICES: 124,318.26
February 2021 P-CardsPurchase Date Vendor NameAmount Description2/3/2021APEX OFFICE PRODUCTS INC2/5/20212/5/20212/5/2021SHELL O IL 57542517701SHELL OIL 57542517701THE HOME DEPOT 213/3/20213/3/2021YARBROUGH TIRE & SERVICEYARBROUGH TIRE & SERVICEIN EBRIDGE, INCSHELL OIL 57542517701SWK TECHNOLOG IES INCADOBE ACROPRO SUBSFLORIDA REDEVELOPMENT ASIN ICL CALIBRATION LABORDISH NETWORK-ONE TIMEHARBOR FREIGHT TOOLS 538REPUBLIC SERVICES TRASHWCI SEBRING HAULINGTRTAX&ACTGPROFESSIONALRACEWAY 994 53609947Amazon Prime C93AF8ZH3AMAZON.COM 458PR8553 AMZNTHE HOME DEPOT #6340URBAN LAND INSTITUTEVERIZONWRLSS RTCCR VBSHELL OIL 57542517701TURNER FURNITURE INCLOOPNET INCRACEWAY 994 53609947WWW.SENTRYLINK.COMPALMER ACE HOWESHELL OIL 57542517701WING AERO PRODUCTSAMZN Mktp US 299K89FV3NATIONAL A IR TRANS ASSPANERA BREAD #601259 0Total: 294.52 SAA: 2 - 4" Binders, 2 Sets of Sign Here Flags, Laser Ink Cartridge, LysolDisinfectant Wipes 44.45 FBO: Fuel for Courtesy Chevy Tahoe 56.00 SAA: Fuel for Maintenance Truck 205.24 FBO: Hand Sanitizer, Paper Towel Rolls; Rat Traps and Bait; Three 30 GallonTrash Cans( 994.97) SAA: Card Used by SAA Employee by Mistake - Credited 994.97 SAA: Card Used by SAA Employee by Mistake - Credited 175.00 SAA: Monthly Fee for Record Retention 30.51 FBO: Fuel for Courtesy Town Car 308.00 SAA: Monthly Fee for Mas90 Online Services - February 2021 152.91 SM: Monthly Subscriptions 495.00 SAA: Webinar CRA 101 644.99 FBO: Two Jet-A Hydrometers Recertified for DLA Compliance 121.32 FBO: Monthly Satellite Service for Pilot's Lounge - Feb 2021 14.58 SM: Rivets for T-Hangar Repairs 203.85 SAA/FBO: Monthly Recycling Service - Feb 2021 470.00 SAA/FBO: Monthly Waste Collection - Feb 2021 260.00 SM: Monthly Subscription Fixed Asset Software 61 .50 SAA: Fuel for Maintenance Truck 119.00 SAA: Amazon Prime Yearly Subscription 44.48 SAA : Cables for Gate Locks 139.94 SAA: 2 New Florescent Fixtures for Tecnam Front Entrance 305.00 SAA: Annual Subscription 910.64 SAA/FBO: Monthly Mobile Service Feb 2021 62.00 FBO: Fuel for Courtesy Chevy Tahoe 1 ,462.35 FBO: Couch, Two Recliners, Three Tables, Lamp for Pilot's Lounge 104.00 SAA: Online SAA Realty Listing Company 70.50 SAA: Fuel for Maintenance Truck 19.95 SAA: Employee Background Check 33.32 FBO: Various Piping and Ball Valve for Creating Transfer Adapter 42.57 FBO: Fuel for Courtesy Town Car 218.50 FBO: Products for Resale to FBO Customers 50.97 FBO: USB Hub, Phone Charging cords and Charging Station of Pilot Lounge 909.00 FBO: NATA Membership and Safety 1st Training for FBO 74.14 SAA: Exec. Director and Director Lunch RE: SLID 8,104.23
Accounts Payable Aged Invoice ReportOpen Invoices Aged by Invoice Date - As of 3/11/2021Sebring Airport Authority (SAA)InvoiceDateInvoice NumberDue ATKINS Atkins1945145 WILD1945146 00 SAA: February 2021 Wildlife Hazard Assessment - Grant 0.000.000.00 SAA: February 2021 General On-Call Services1945146 00 SAA: February 2021 Star Farms - Grant Reimbursed1945147 00.00 SAA: Jan/February 2021 SEF CSX Rail Spur Phase 2 - 000.000.00 SAA:February2021General 0n-Ca11ServicesVendor AVCON Totals:1,100.001,100.00Vendor ATKINS Totals:---- - - - -0.00- -0.00- -0.00- -44,295.05 44,295.05AVCON Avcon, Inc.119554 oc2/28/2021-0.00- -0.00- -0.00- -0.00-BECKER Becker & Poliakoff, .00 SAA: Feb 2021 General Construction Claims with Frasier Contractin 0.00 SAA: Feb 2021 General Construction IssuesVendor BECKER Totals:483 .51483.510:00o]o0.000.000.000.000.000.00 SAA: Tested & Certified 18 Backflow Preventers0.000.000.000.00 SAA: February 2021 Security ServiceC&CPLUM C & C Plumbing, Inc,2021023393/26/20213,409.563,409.56Vendor C&CPLUM ,096.40Vendor CALEUS Totals:7,096.407,096.400:00382.46382.460.000:00 CJFo" c5:oo cf.ooCALEUS Mathias Hutzenlaub392 FEB 20212/28/2021 ().0() ().QC)CINTAS 214/2/202189.0689.060.000.000.000.00 SAA/FBO: Air Freshener Svc; Weekly FBO Uniforms for 000.000.000.00Vendor CINTAS Totals:DIANARI Diana Ries Designs, Inc.0.000.000.00 SAA/FBO: Bi-Weekly Service; Logo Mats, Scraper Mats, AirFreshener/Disp, Soap/Disp, GermX/Disp; FBO Uniforms for Employees---- 1,066.71- - - -0.00- -0.00- -0.00- -0.001,066.71SAA/FBO: Bi-Weekly Service; Logo Mats, Scraper Mats, AirFreshener/Disp, Soap/Disp, GermX/Disp, Paper Towelsffoilet Paper;FBO Uniforms for Emolovees
Accounts Payable Aged Invoice ReportOpen Invoices - Aged by Invoice Date - As of 3/11/2021Sebring Airport Authority (SAA)Invoice Number13566InvoiceDateDue Date2/28/20213/30/2021658.00658.00Vendor DIANARI Totals:658.00658.004/9/2021365.00365.00Vendor EPI 0O,OO(foo().O()oFo 3115/2021104.99104.99Vendor RAPID Totals:104.99104.99-0.00- -0.00- -0.00- 0Days90Days120Days0.000.000.000.000.000.000.000.00 SAA: Dumpster for Clean-on South Ramp0.000.000.000.00 SAA: March 2021 Lawn & Landscape Care0.000.000.000.000.000.00 SAA: February 2021 Star Farms - Grant Reimbursed-0.00- -0.00- -0.00- -0.00-SAA/CRA/YAZ.: February 2021 Website Updates and DesiQn ServicesEPI Excavation Point Inc.000557783/10/2021-0.00- -0.00- -0.00- -0.00-JACKS Jack's Lawn Service2168 MARCH 213/1/20213/31/2021Vendor JACKS Totals:RAPID Rapid Systems5027363/1/2021SAA: Monthly Internet Service Executive Assistant Home OfficeSHUTTS Shutts & Bowen, LLP1526087 SF2/28/20213/30/20211526088 CITY2/28/20213/30/2021Vendor SHUTTS Totals:STITCH Annando J. de Solo Ill33403/8/20213/8/2021Vendor STITCH .000.00SAA: February 2021 Lei:ial Services - City of Sebrini:i- -15.00- - - - 15.00- - -0.00- -0.00- -0.00- - 00.00SAA: Loi:io on Shirts for Maintenance Department52.5052 .500.000.000.000.00SAA: February 2021 Star Farms - Grant ReimbursedSWAINE Swaine, Harris & Wohl, P.A.2161 SF2/28/20213/30/202121622/28/20213/30/2021ocVendor SWAINE Totals:Report Totals:-6,655.00- - - -6,655.00- - - -0.00- -0.00- -0.00- -0.00-74,853.22- - - ----0.00- -0.00- -0.00- -0.0074,853.226,602.506,602.500.000.00 0.000.00SAA: February 2021 Lei:ial Services - General On-Call Services
Accounts Payable Aged Invoice ReportOpen Invoices Aged by Invoice Date -As of 3/11/2021Sebring Airport Authority (FBO)InvoiceNumberInvoiceDateDue ASCENT Ascent Aviation 00.000.000.00FBO: Jet-A Fuel at 0.000.000.00FBO: Jet-A Fuel at .000.000.00FBO: Jet-A Fuel at 0.000.000.00FBO: Jet-A Fuel at .000.000.000.00FBO: Jet-A Fuel at .000.000.00FBO: Jet-A Fuel at .000.000.00FBO: Jet-A Fuel at Sebring7365733/7/20214/2 1/202118,016.5318,016.530.000.000.000.00FBO: Jet-A Fuel at APBRS0230783/1/20213/2 1/2021297.50297.500.000.000.000.00FBO: TFBO Desktop Service Feefor Software - March 2021Vendor ASCENT 18,546.508,546.500.000.000.000.00Vendor SWIFT Totals:8,546.508,546.500.000.000.000.00Report Totals:144!312.85144,312.850.000.000.000.00SWIFT Swift Fuels, LLC18643/2/2021FBO: UL94 AvGas at Sebring
SEBRING AIRPORT AUTHORITYAGENDA ITEM SUMMARYMEETING DATE:February 18, 2021PRESENTER:Mike WillinghamAGENDA ITEM:Interlocal Agreement - County - Webster Turn ProjecBACKGROUND:County has allocated 186,000 for reconstruction of WebsterTurn. They have also secured 495,000 from FOOT, and submitted the required finaldocuments to FDOT this past week. This funding will provide significant assistance in oureffort to reconstruct Webster Tum.REQUESTED MOTION:execute the same.BOARD ACTION:X APPROVED- -- DENIED- - -DEFERRED- - -OTHERMove to approve and authorize the Executive Director to
INTERLOCAL AGREEMENTTHIS INTERLOCAL AGREEMENT ("Agreement") is made and executed by andbetween Highlands County, Florida a political subdivision of the State of Florida ("the County")and the Sebring Airport Authority, a public body corporate and politic created and existingpursuant to Chapter 67-2070, Laws of Florida as amended (the "Authority")WHEREAS. the County and the Authority wish to cooperate in the reconstruction andrehabilitation of Webster Turn Drive, a County maintained road located within the SebringRegional Airport and Industrial Park (the "Project"); andWHEREAS, the County is willing to assist in funding the Project; andWHEREAS, the Authority is willing to assist in funding the Project; andWHEREAS, the County and the Authority understand that the Florida Department ofTransportation ("FOOT") may be willing to assist in funding the Project; andWHEREAS, the County and the Authority are public agencies authorized to enter into thisAgreement pursuant to Chapter 163, Part I, Florida Statutes,NOW, THEREFORE, for and in consideration ofthe mutual premises set forth above andthe covenants, obligations, duties and benefit herein set forth, the parties hereto agree as follows:1.The County hereby agrees to provide 186,000.00 (the "County Funds") toward thecost of the Project, to be used initially for the design, engineering, plan set and bidding phase ofthe Project (the "Planning Phase"). Any remaining County Funds will go toward construction ofthe Project.2.The Authority agrees, with such assistance as may be available from FOOT, toprovide the balance of the funds needed to complete the Project.3.The Authority will follow all required procurement procedures to enter intocontracts for the Project, including the contract(s) for the Planning Phase. The County shall havePage I of4
no obligation to oversee or manage the Project; however, upon request ofthe County, the Authorityshall immediately provide evidence that such proper procedures have been or are being followed.4.The Authority will submit copies of all bills received for the Planning Phase to theCounty for payment, as received, up to the total of the County Funds. The County will promptlypay the same in its normal course of paying bills.5.If the total cost of the Planning Phase is less than the County Funds, the Countywill remit the remainder of the County Funds to the Authority as soon as the construction phasecontract has been approved and executed by the Authority and such funds shall be applied to theconstruction phase. Thereafter, the County shall have no further obligation hereunder.6.The Authority, with any assistance available from FDOT, will pay the balance ofthe Project cost.7.Each party hereby releases and agrees to indemnify and hold the other party andtheir officers, employees and agents harmless from any and all claim for damages, costs, thirdparty claims, judgments and expense that may arise out of or be occasioned by any negligent actor omission of that party. However, nothing contained herein shall constitute a waiver by eitherparty of its sovereign immunity and the limitations set forth in Section 768.28, Florida Statutes.8.This Interlocal Agreement shall become effective upon execution by the Authorityand the County.9.This Interlocal Agreement has been executed pursuant to Section 163.01, et seq.,Florida Statutes.IO.This Interlocal Agreement represents the entire agreement of the parties. Anyalterations, variations, changes, modifications or waivers of provisions of this lnterlocalAgreement shall only be valid when they have been reduced to writing duly signed by each oftheparties hereto, and attached to the original ofthis Interlocal Agreement.Page 2 of4
11.This Interlocal Agreement is binding upon the parties, their successors, and theirassigns.12.This Agreement is to be executed in multiple copies, each of which shall beconstrued as an original.IN WITNESS WHEREOF, the parties have caused this Interlocal Agreement to beexecuted and attested by the duly authorized officers of each as of the dates set forth below.BOARD OF COUNTYCOMMISSIONERS OF HIGHLANDSCOUNTY, FLORIDABy:Scott Kirouac, ChairAttest:By: - - - - - - - - - - - -Jerome Kaszubowski, ClerkDated:-------------Two Witnesses as to the Authority:Dated: - - " '3- -.\g."2.J--- '---'---------Page 3 of 4
RESOLUTION SAA 21-03A RESOLUTION OF THE SEBRING AIRPORTAUTHORITY TO APPROVE AMENDMENT S21-02 TOTHE 2020-2021 BUDGET.WHEREAS, The Sebring Airport Authority is required to have an operating budget; andWHEREAS, said budget is to be used as a tool to project revenues, expenses, andreserves; andWHEREAS,
SAA: 2 -4" Binders, 2 Sets of Sign Here Flags, Laser Ink Cartridge, Lysol Disinfectant Wipes : 44.45 : FBO: Fuel for Courtesy Chevy Tahoe : 56.00 : SAA: Fuel for Maintenance Truck : 205.24 : FBO: Hand Sanitizer, Paper Towel Rolls; Rat Traps and Bait; Three 30 Gallon Trash Cans ( 994.97) SAA: Card Used
