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District of Columbia Water and Sewer AuthorityDavid L. Gadis, CEO and General ManagerBriefing on:Green Infrastructure Maintenance forContract A No.200060Contract B No.200070FY2020-FY2022Industry OutreachVia MS Teams ConferenceConference Number: 1 202-753-6714Conference ID: 168 767 369#11 AM to 12 PMJune 10, 20201

WELCOME!Hello Everyone and Welcome toDC Water Green Infrastructure MaintenanceIndustry Outreach!We are pleased to have you in attendance today.2

MEETING GROUND RULESPlease mute your computers, tablets or cell phones.If you would like to have a written response to yourquestions, you need to submit them in writing.Please use Chat to send your questions or comments.Information shared at this meeting is not binding;official response is provided by written Addendumonly.3

MEETING AGENDAIntroductionClean Rivers OverviewGI Maintenance ContractProcurement ApproachContract Compliance ObjectivesSchedule and Next StepsQuestions & AnswersIrving Street AB00084

INTRODUCTIONDC WATER SOLICITATION TEAMClean Rivers Department Carlton Ray, Vice President, Clean Rivers Monica Outland, Program Manager, Operational AssetsCompliance Korey Gray, Director Jamal Jones, Compliance OfficerProcurement, Capital Programs Rudy Gonzalez, Director of Procurement Narcisse Atchamou, Category Manager5

Monica OutlandCLEAN RIVERS OVERVIEW6

CLEAN RIVERS PROGRAMTunnel SystemStatusOperationDateFirst Street TunnelIn Operation2016Anacostia River TunnelIn Operation2018Northeast BoundaryTunnelConstruction2023Potomac River TunnelPlanning2030Rock Creek GI ructionMonitoring2019Potomac GI Project No. 1IN OPERATION FROMOCT 2016NORTHEASTBOUNDARY TUNNELCONSTRUCTIONANACOSTIA RIVERTUNNEL SYSTEM INOPERATION (03/20/2018)DC Water’s DC Clean Rivers Project isimplementing the Long Term Control Planto control combined sewer overflows(CSOs).Clean Rivers implemented a system ofstorage/conveyance tunnels along theAnacostia and Potomac Rivers, pumpingstation rehabilitation, and targeted sewerseparation.7

OPERATIONAL RESULTS as of MAY 2020Rainfall, DCA Volume CapturedMeasured%Gauge (in)by Tunnel (MG) Overflow (MG) capturedMonthMarch 20 -31, 20181.48200100%April 2018May 2018June 2018July 2018August 2018September 2018October 2018November 2018December 2018January 2019February 2019March 2019April 2019May 2019June 2019July 2019August 2019September 2019October 2019November 2019December 2019January ary 2020March 2020April 2020 (DRAFT)May 2020 (DRAFT, thru 2.5%100%118.59772386090%TotalOver 7.7 billion gallons captured to dateNearly 3,700 tons of trash, debris, and other solidscapturedExceeding predicted capture rate of 80%8

CLEAN RIVERS PROGRAMThe consent decree was amended toinclude Green Infrastructure (GI) tomanage storm events in the RockCreek and Potomac River sewersheds.To meet this challenge, Clean Riversconstructed approximately 200 GIfacilities to manage stormwater and tomitigate flooding.Curb Extension BioretentionKennedy StreetGI facilities are innovative practices thatincludes natural and built assetsemployed to mitigate impacts ofstormwater runoff and flooding bycapturing and infiltrating rainwater.Silva Cells, M St. SE atPotomac Ave.9

Monica OutlandGI MAINTENANCE CONTRACT10

CONTRACT BACKGROUND/PURPOSEBackgroundClean Rivers GI Maintenance: GI facilities maintained under these contracts were installed under variousconstruction contracts divisions and are at different stages of maturity.Purpose The purpose of the GI Maintenance Contract is to support Clean Riversefforts to maintain the GI facilities to the prescribed level of service. Clean Rivers anticipates awarding two (2) maintenance contracts: Contract A No. 200060 : All DC Water GI facilities located throughoutthe District or as determined by Clean Rivers, except those in the RockCreek Sewershed Contract B No. 200070: GI facilities located within the Rock CreekSewershed11

Green Infrastructure Facilities SummaryPractice TypesRainwater Harvesting Rain Barrels CisternsPervious Pavement Alley Pervious Pavement Parking Lot Pervious Pavement Parking Lane PerviousPavement Sidewalk Pervious PavementGreen Roof at Poplar Point PSAlley Pervious Pavementat 2201 40th Place NWGreen Roofs Intensive Green Roof Modular Extensive Green Roof Non-Modular Extensive GreenRoofInfiltration Practices Curb Extension Bioretention Open Area Bioretention Planter Bioretention Bioswale Silva CellPervious Pavement andPlanter Tree Box atKennedy StreetCurb Extension BioretentionKennedy Street12

Green Infrastructure Facilities SummaryLocationsFacility Location DivisionMaintenance Start Date: December 2020 RC-AGI Parks – KansasAvenueKennedy Street GIContract A: Contract No. 200060 C CSO 019 Bioswales E M St. SE Planter Bioretention and Silva Cells S Irving St. NW Open Area Bioretention NBryant St. NW Parking Lot Anacostia Pumping Station – Open Area Bioretention and ParkingLot Pervious Pavement N East Side Pumping Station – Non-Modular Extensive Green Roof Fort Reno Reservoir – Non-Modular Extensive Green Roof &Parking Lot Pervious Pavement H Z SPR-ACSO 005 – Turf Pavers CS0 007 – Turf PaversNPoplar Point Pumping Station – Modular Extensive Green Roof &Parking Lot Pervious Pavement EAlleyPalooza – Alley Pervious Pavement PR-AD CNCurb Extension Bioretention and Parking Lane Pervious Pavement JBAB Overflow and Diversion Structures – Dry Grass Swales DContract B: Contract No. 200070RC-A Curb Extension Bioretention & Parking Lane Pervious Pavement GI Parks – Kansas Ave & 3rd Street NW– Open Area Bioretention GI Parks – Kansas Ave & 2nd Street NW– Open Area Bioretention Kennedy St. NW Bioretention (Curb Extension, Open Area &Planter), Dry Wells and Pervious Pavement (Parking Lane &Sidewalk)1313

CONTRACT MANAGEMENT TEAMOperation Clean Rivers Department Carlton Ray, Vice President, Clean Rivers Seth Charde, Seth Charde, Senior Advisor, Green Infrastructure Monica Outland, Program Manager, Operational Assets Tierni Crumity, Compliance OfficerProcurement Procurement, Capital Programs Rudy Gonzalez, Director of Procurement Narcisse Atchamou, Category ManagerAlley Pervious PavementAlleypalooza Site14

SCOPE OF WORKMobile-Based Work Order SoftwareApplication Document execution ofmaintenance activities which include: Preventative Maintenance (PM) Routine inspection and maintenance(maintenance specifications) and conditionassessment documentation that require follow-up. Corrective Maintenance (CM) Requires DC Water approved Work Authorization. CM work requested as a direct result ofdocumented condition assessment from PMinspections Emergency Repairs – repairs for safety issues ordamage to facilities As-Needed Maintenance – Annual fertilizing andCurb Extension BioretentionKennedy Streetnutrient treatment and pervious pavement airknifing.15

SCOPE OF WORKMeetings Mandatory Kickoff Meeting Selected Contractors, all Subcontractors and Key Personnel must attend kickoffmeeting.Trainings Selected Contractors will be provided tablets with software application installed toexecute GI maintenance work orders. DC Water will conduct training session (classroom and field training ) on GIMaintenance Work Order tracking software application. Work orders will be set up by DC Water and deployed to the applications andavailable to the Contractors prior to scheduled maintenance. Training will beprovided on how to access, execute, and submit GI maintenance work orders. Additional training will be provided as needed for new team members for theduration of the contract.Site Walk DC Water will conduct site walks with the selected prime contractors at each facilitylocation during or before the initial scheduled maintenance.16

SCOPE OF WORKPermits Contractors are responsible for obtaining all necessary permits for GImaintenance work Permits required may include but are not limited to:oTraffic Control Plan in accordance with the District of Columbia Department ofTransportation.oDistrict of Columbia Department of Transportation Occupancy Permit as it applies totemporary No Parking signs DC Water must be notified of all permit application submissions andapprovals prior to the start of work on the project sites. The Contractor must follow all conditions listed on the permits.Working Within Existing Easements Clean Rivers secured certain easements and agreements for site access toperform inspection and maintenance of GI facilities (copies provided inRFP documents). Contractors shall be subject to the terms and conditionsof the easements and agreements related to the inspection andmaintenance work.17

SCOPE OF WORKPrice Proposals Meetings and trainings shall be reimbursed at the unit price for theMeetings and Training pay items specified in the Attachment B PriceSchedule. Permit application and processing shall be reimbursed out of PermitAllowance Pay Item specified in the Attachment B Price Schedule. Unit prices for Preventative Maintenance (PM) pay items are specifiedin the Attachment B Price Schedule. Unit prices shall be establishedbased on the maintenance specification provided in RFP. Preparation and submission of maintenance documentation will not bemeasured separately for payment.18

SCOPE OF WORK Unit prices for Corrective Maintenance (CM) are captured in As-NeededMaintenance pay items specified in the Attachment B Price Schedule.The following shall be noted: CM Work Authorizations shall be based on the As-Needed Maintenance payitems specified in the Attachment B Price Schedule. For any other unforeseenwork items, payment will be based on a mutually agreed upon price and paidout of the Bid Allowance pay item as directed by DC Water. Emergency Repairs work authorizations shall be based on As-NeededMaintenance pay items specified in the Attachment B Price Schedule. For anyother unforeseen work items, payment will be based on a mutually agreedupon price and paid out of the Bid Allowance pay item as directed by DCWater. The Bid Allowance pay item is a lump sum allowance which may be used tocompensate the Contractor for additional work items for GI maintenance asdefined and approved by DC Water. For additional work items, payment will bebased on a mutually agreed upon price in the work authorization.19

PROPOSAL REQUIREMENTSRelevant Project Experience (Last 5 Years) Project details (Contact/Owner contact details, Key Personnel ) Utilization of Certified Business Enterprises (CBEs) Maintenance activity reporting (Work Order software applications) Key Personnel Qualifications Project Manager or Maintenance Coordinator Superintendent Permit CoordinatorProposer’s Organizational Structure Legal Structure and Team Members Major Subcontractor Roles and Principal OfficersFirm Capacity/Conceptual Management Plan Meeting Green Jobs Memorandum of Agreement (MOA) Use and development of CBEs20

Narcisse AtchamouPROCUREMENT APPROACH21

RFP One-Step ApproachEvaluation CriteriaEVALUATION CRITERIACONTENTSCORINGPast Performance30%Qualifications and Experience of Key Personnel15%Firm Capacity/Conceptual Management Plan15%Price40%Total100%Cover LetterPass/FailProposer’s Organizational StructurePass/FailAudited Financial StatementsPass/FailSurety or Insurance Company LetterPass/FailDuly Executed Forms (11 Forms)Pass/Fail22

RFP One-Step ApproachEvaluation of Technical ProposalTECHNICAL PROPOSAL (60% WEIGHT) Experience in a residential and commercial urban PastPerformance Qualificationsand Experienceof KeyPersonnelenvironment with construction and maintenance of GIfacilities similar to those included in the scope of thiscontractPrior experience in utilizing Certified BusinesEnterprises (CBEs)in the District or implementing30%similar socio-economic goals in other municipalitiesPast performance on similar GI maintenance projectsundertaken the last 5 yearsSocio-economic goals in projects undertaken the last5 years (if any) and the results achievedPrior experience using asset management systemsfor maintenance activity reporting Capabilities, commitment, and qualifications of key personnelPrior experience of team membersLocal or equivalent experience15%23