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ImageSilo Powered by PaperVision Securely Store and Access Your Data in the CloudWant to move more of your organization’s systems and files to the cloud? ImageSilo is the world’smost-trusted cloud Enterprise Content Management (ECM) system. S tore documents in the cloud to improve efficiency by allowing secure 24/7 access fromanywhere on virtually any device. Free IT departments from managing growing amounts of data with scalable and maintenancefree storage. Use keyword searches to find any document in seconds. R estrict access to information through user, function, project and document security settings. G ain regulatory confidence with evidence of audit trails, security controls, user activity,document history, and records retention policies. Get the peace of mind that comes from knowing your documents are always protected ifdisaster strikes. Write off the cost of ImageSilo as an operating expense on your business taxes. Save money by eliminating hardware and IT costs. Reduce the cost per document processed by managing files electronically.“ ImageSilo makes everything so convenient for us. Staff can access the informationthey need about 97% more quickly. This allows us to focus more time on providing thebest care possible for our patients.”- Jennie SullivanCEOCopyright 2020 Digitech Systems, LLC. All rights reserved.ImageSilo, PaperVision, and the PaperVision logo are registered trademarks of Digitech Systems, LLC.
ImageSilo What Problems Can ImageSilo Solve?Powered by PaperVision As IT costs rise, many organizations are moving information onto cloud storage platforms, but simple file storagedoes not adequately organize or protect information, complicating retrieval and compliance. ImageSilo offerssophisticated organization to improve organizational efficiencies while maintaining very complex securityrequirements. Best of all, as a cloud service, ImageSilo lowers the overall cost of managing information.Trust THE Industry LeaderIntelligently Locate InformationProtect Sensitive DataIntegrate SeamlesslyEnjoy Economic Freedom with CloudIncrease ReliabilityThousands of organizations trust ImageSilo to managetheir critical corporate content. Launched in 1999, it wasthe first cloud content management service availableand is recognized as the industry-leading service today.ImageSilo offers unparalleled reliability, boasting anuptime of more than 99.9% throughout its twenty-yearhistory.To ensure users have access to only what they need,ImageSilo has multiple layers of security, includingtransmission, system, data, and application security.Administrators can lock down private data in compliancewith a wide variety of regulations, and automateddocument retention and destruction policies simplifyrecords storage. Encryption further protects data bothduring transmission and when stored.As a cloud-based service, ImageSilo changes theeconomics of content management. The service allowsyou to minimize IT burden by outsourcing hardware,software and maintenance costs. No capital expendituremeans a tax-deductible operating expense. Plus,unlimited users and data storage means the systemautomatically adapts as your organization grows.Powerful search allows users to locate virtually anyinformation within seconds, saving countless hoursof productivity. Rest assured that you are workingon the most current version of a document becausepowerful check-in/check-out and versioning controlsmanage content. Access virtually any type of file,including images, Microsoft Office files, and PDFswithin a single system for easy management.Working effortlessly with Microsoft Office, users canupload files directly and control document versionsusing tool-bars and menus. Sending documentsto other systems is as easy as a point-and-clickintegration module or utilizing the custom APIs. Youwon’t have to leave your line-of-business applicationto store and retrieve critical data, streamliningbusiness processes and saving operational costs.As a cloud service, ImageSilo improves your abilityto protect corporate records from disaster. All data issecurely backed up, and organizations have the abilityto access information from any location using virtuallyany device. In the event of a disaster, your businesscan continue operations as soon as you are ready.Suite OptionsBY DIGITECH SYSTEMS, LLC On-premise ECM – PaperVision Enterprise Award-winning enterprise capture – PaperVision Capture Patented forms processing – PaperVision Forms Magic Technology Automated business processes – PaperVision Enterprise WorkFlow Print stream processing – PaperVision Enterprise Report Management Professional Services are available to help you design and implement your entire ECM system.Copyright 2020 Digitech Systems, LLC. All rights reserved.ImageSilo, PaperVision, and the PaperVision logo are registered trademarks of Digitech Systems,LLC. ECMNOW! is a trademark of Digitech Systems, LLC.Microsoft is a registered trademark of Microsoft Corporation in the US and other countries.
ImageSilo Powered by PaperVision SYSTEM OVERVIEW99.9% uptime guarantee ensures data is always availableSystem complies with General Data ProtectionRegulation (GDPR)Digitech Systems is SOC 2 certifiedData centers are compliant with the requirements of theAmerican Institute of Certified Public Accountants (AICPA)Dedicated import servers are available to facilitate massivedata uploadsA cloud system means no capital expenditure for systemimplementation and a tax-deductible operating expensefor organizationsSearchable security logs allow administrators to target specificactions, users, dates or search values to monitor activityUsers can search, upload, scan, or view the folders of anyproject, access E-Forms, and destruction lists, see workstepswaiting, and view recent or favorite items directly from the homescreenBrowser-based document viewer enables secure accessto view or share documents on virtually any device withoutrequiring application installationOptional ImageSilo Assistant for Microsoft Windows canscan, print, email, save, navigate and view documents, viewthumbnails, index documents, and allow users to performtasks within workflowsThe ImageSilo Client for Microsoft Windows provides theoptimal user experience by offering the functionality found inthe web interface and the ImageSilo Assistant in a desktopapplicationStore and retrieve any file type, including images, MicrosoftOffice files, and PDF’sExtensive full-text search capabilities support stemming,phonic, fuzzy, synonym, Boolean, natural language, andvariable term weighting search optionsSearch results screen displays duplicate documents as asingle item or as an expandable list, showing all duplicates onthe same screenVersioning and check-in/check-out functions include detailedaudit tracking and simplified roll-back processesExtensive reporting capabilities provide detailed audits trailsand track user productivity and utilization, including workflowstatus and history, records retention, and destruction activitiesAnnotations allow specific users to hide information within adocument, or to add textual notesTechnical SpecificationsIntegrated PaperVision Message Manager imports, captures,and organizes email messages and ensures necessarymessages are retained and unwanted messages are filteredout based on administrator-defined criteriaAdministrators can create, manage, print, email, and exporte-forms as PDFsAdministrators can require an electronic signature for anydocumentDocument associations link related documents acrossmultiple projects and allow users to easily locate them from asingle documentScan2Silo allows users to scan and upload documents, moveor delete pages within a document as well as maintain versioncontrolAutomation Services automates the importing of documents,backup processing, maintenance queue items, and migrationjobsShare Document allows external users limited access tospecific documents via a secure linkInstant upgrades are performed by Digitech Systems, freeingIT resources from system maintenanceComplete, detailed online help and electronic productmanuals are included to get you started quicklyToll-free, legendary technical support is eager to assist withany questions you may haveSECURITYAll Digitech Systems administrators and engineers arethoroughly screened and are subject to background checksAll administrators use dedicated, secure machinesAll administrators follow strict password security guidelines,including password complexity, password expiration, and RSAtwo-level user authentication technologyData segregation separates database and document datato ensure one company or department cannot accessanother’s dataSYSTEM AND NETWORK SECURITYAll systems are maintained on a closed network that allowsno outbound connectivityAll systems are monitored 24 hours per day, seven days perweek, 365 days per year
ImageSilo Powered by PaperVision TRANSMISSION SECURITYCaching routines ensure stored data is never exposed to thepublic network Secure Sockets Layer (SSL) and Transport Layer Security(TLS) encryption of all network communicationsOptional secure FTP/FTPS to encrypt data while in transitAPPLICATION SECURITYAES 256-bit encryption occurs during import and when datais stored and transmittedSession ID encryption ensures that a session cannot behijackedFunction-level verification is performed for every APIcall made to PaperVision Enterprise, whether from theapplication or through the APISession source persistence and IP address limitingguarantees users can access the system only fromauthorized locationsSupport for Secure Sockets Layer (SSL), and TransportLayer Security (TLS) ensures data and email transmissionsecurityAutomatic session termination ends a user’s session when itsits idle for a defined period of timeData segregation separates database and document datato ensure one company or department cannot accessanother’s dataSecurity policy administration tools include accountlockouts, password complexity requirements, and expirationEntity-level security defines company-wide security settingsand performs non-repudiation checks on all documents andemailsEntity-level security policies simplify password changes andallow users to reset forgotten passwordsGroup-level security assigns a common set of access rightsto all users within a groupUser-level security defines individual user permissionsProject-level security assigns functionality-based security atthe project levelDocument-level security sets specific security settings forindividual documents as soon as they enter the systemFunction-level verification controls user rights, such asprinting, emailing, exporting, and deletingIndex-level security controls user ability to view and/or editdocument index fieldsTechnical SpecificationsRetention policies can be configured to protect recordsfrom destruction during specified time periods, to setup email review notifications, and to automatically purgeexpired recordsSCALABILITY AND RELIABILITYGeographically diverse, redundant data centers (located onseparate continental power grids) store mirrored data forprotection from major disasterLoad-balanced, fully redundant web server clusters ensurefast response times, even under heavy loadsSystem architecture with no single point of failure ensuresdata availabilityOptional desktop client provides secure private networkconnection, eliminating the need for a VPN to view documentsImageSilo Administration Console provides access to alladministrative functionsUnlimited users allow access for every employee or customerUnlimited access to documents anywhere, anytime, onvirtually any deviceUnlimited projects allow you to group documents to meetincreasing information management needsINTEGRATIONExtensive use of web services supports integration and crossplatform compatibility.NET-based APIs support both local and remotecommunications without requiring modification to codeAdministrators can configure additional API integration toolsto automate administrative functions.NET Integrator enables point-and-click integration with thirdparty applications.Black and white, as well as color print drivers, print directly toImageSilo from most applications, as part of ImageSilo ToolsImageSilo Tools provide out-of-the-box integration withMicrosoft Office applications, including Word , Excel ,PowerPoint , Outlook , and Windows ExplorerOptional PaperVision Enterprise WorkFlow automates theflow of information through routine business processesPaperVision Enterprise WorkFlow and Scan2Silo worktogether to allow users to capture documents and uploadthem into a new or existing workflow processFree PaperVision SharePoint Tools provides integration withMicrosoft Office 365 and SharePoint 2013
ImageSilo Technical SpecificationsPowered by PaperVision Optional PaperVision Enterprise Report Managementprocesses COLD/ERM print stream data into electronicreports and imports and indexes them into PaperVisionEnterprisePaperVision Message Manager captures emails from virtuallyany system including Microsoft Exchange Server, Outlook.pst files, POP3, and IMAP-compliant systemsSYSTEM REQUIREMENTSMicrosoft Windows 8, 8.1, or 10ImageSilo Viewer and Browser-Based Viewer work withInternet Exporer 11 and the latest versions of Firefox andChromeBrowser-Based Viewer also works with the latest version ofSafari Copyright 2020 Digitech Systems, LLC. All rights reserved.ImageSilo, PaperVision, and the PaperVision logo are registered trademarks of Digitech Systems,LLC. Microsoft, Windows, Internet Explorer, Word, Excel, PowerPoint, Outlook, and SharePointare registered trademarks of Microsoft Corporation in the US and other countries.Firefox is a registered trademark of Mozilla Foundation.Safari is a trademark of Apple Inc. registered in the US and other countries.Chrome is a trademark of Google, LLC.
Optional PaperVision Enterprise WorkFlow automates the . flow of information through routine business processes PaperVision Enterprise WorkFlow and Scan2Silo work together to allow users to capture documents and upload them into a new or existing workflow process Free PaperVis
