WIXLIB

F O R TW O R T HI S DTITLE I 101AG U I D ET OU N D E R S T A N D I N GT I T L EIREVISED FEBRUARY 2020

F O R TW O R T HI S DTITLE I 101AG U I D ET OU N D E R S T A N D I N GT I T L EIREVISED FEBRUARY 2020

T A B L EO FC O N T E N T SOverview5Supplemental Instruction6 Payroll Costs6 Supplies7 Field Trips8 Food8Professional Development9 Payroll Costs9 Contracted Services9 Supplies10 Travel10Family Engagement11 Payroll Costs11 Contracted Services11 Supplies12 Food12Who’s Who For You13The Grant Finale14

O V E R V I E WTitle I, Part A, is a federal program under the Every Student Succeeds Act (ESSA) that provides supplementalfunding through state education agencies to school districts to ensure that all children have a fair, equal, andsignificant opportunity to obtain a high-quality education.Every year Fort Worth ISD applies for Title I grant funds to supplement state and local funding for education.Fort Worth ISD receives Title I grant funds based on the number of students from low-income families who areenrolled in Fort Worth ISD schools.Title I grant funds are allocated to each campus based on a formula that takes into account the number ofstudents enrolled and the percentage of students enrolled who qualify for the free or reduced-cost mealsprogram. Qualifying for free or reduced-cost meals indicates that a child comes from a low-income family,and data shows that these children need additionalsupport. A campus with a high concentration of lowincome students receives more Title I grant fundsthan a campus with a low concentration of low-incomestudents.The purpose of Title I is to help schools provide a high-Title I funds can be used to:1. Supplement instruction2. Provide professionaldevelopmentquality education that will empower all students to meetthe challenging state academic standards.3. Increase family engagement5

S U P P L E M E N T A LI N S T R U C T I O NPAYROLL COSTSAll Title I personnel must be supplemental, and requests for additional Title I personnel must be approved bythe Federal Programs Executive Director. Positions must be filled before the start of the school year.Allowable Positions: Office AssistantsAllowable Expenditures: Computer Lab Assistant Data Analyst Instructional Coach Reading or Math Teacher Substitutes for small group instruction Science Lab Assistant Tutors (degreed and non-degreed) Teacher Assistant Extra duty pay for teachers tutoring afterhoursUnallowable Expenditures:Unallowable Positions: Contributions to voluntary retirement plans Athletic Coaches Payroll that exceeds local policy Cheer/Drill Coaches/Coordinators Personal liability insurance Hall Monitors Stipends for personal cell phone use In-house Assistants Substitutes during state-mandated testing(e.g., STAAR)Tips and Reminders6»Keep job descriptions and work schedules on filefor all personnel paid through Title I.»Payroll deductions do not show up in Munis until aweek after the start of each month.»Payroll for tutors and substitutes lags more thana month behind in Munis, so campuses must keepgood records to avoid a budget shortfall.»Teacher assistant duties must involve directinstruction.»Teacher assistants cannot monitor studentsduring lunch, P.E., or library time or performclerical duties.»Tutoring with Title I funds must be welldocumented (purpose or content area; tutor name,dates, and hours worked; names and grade levelsof students served).Part-TimeHourly Rate Number of Hours Worked in a Week 4 WeeksPayroll Estimation: 19.00 20 4 1,520.00

SUPPLIESTo purchase supplies with Title I grant funds you must obtain comparable quotes from three approvedvendors and attach the quotes to the requisition, along with the FWISD Quote Summary Form. In therequisition you must explain how the purchase supports the Campus Improvement Plan in General Notes.All purchases must be made in a timely manner — preferably at the beginning of the school year — toimpact student achievement during the grant period. For an exhaustive list of supplies, please refer tothe Quick Guide to Title I: Allowable/Unallowable Uses of Funding on the Grants Department : Annual subscriptions and web-based software licenses: Use 211-11-6329 for readinglicenses and 211-11-6399 for all other licenses unless the package includes a trainingcomponent for teachers, in which case use 211-11-6299 for the training component.Please note that subscriptions and software licenses must end no later than June 30 toalign with the grant period. Classroom books: 211-11-6329 Library books: 211-12-6329 Student incentives ( 10 max per student, per item): 211-11-6399 Supplies and materials for classroom use: 211-11-6399 Technology for classroom use: 211-11-6396Unallowable: Any item that has not been identified in the Campus Improvement Plan Banquets, ceremonies, celebrations, social events (flowers, decorations, bounce houses) Cleaning supplies (brooms, mops, bleach, hand sanitizer, air freshener, tissues,anti-bacterial soap, trash bags) Flags, banners, marquees Furniture Gifts, souvenirs, gift cards, memorabilia, promotional items, T-shirts, caps, tote bags,key chains, bracelets, sunglasses, and other wearable items Lanyards, wrist coils, key rings, badge holders, luggage tags Medical supplies (Band-Aids, gauze, sanitation wipes) Office supplies (stationery, business cards, notebooks for administrators, tardy slips) Stockpiling supplies and materials during the last quarter of the grant period Supplies with logos or branding (e.g., agendas or pens printed with the campus name) Technology for school leadership and front office staffS U P P L E M E N TA L I N S T R U C T I O N7

FIELD TRIPS Must be identified in the Campus Improvement Plan. Must be educational and relate to the TEKS. Must be supported by classroom work before and after the field trip. Documentation must include date of field trip, destination, costs, objectives to beaccomplished, lesson plans, and follow-up activities.Require pre-approval.FOOD Healthy snacks may be purchased with Title I funds for students attending tutoring outsideof school hours. Use 211-11-6499.Food cannot function as an incentive or a meal.Requisitions for food must include comparable quotes from three vendors and a validjustification.Please see the Quick Guide to Title I: Refreshment and Snack Guidelines on the GrantsDepartment SharePoint: www.fwisd.org/GrantsResources.8S U P P L E M E N TA L I N S T R U C T I O N

P R O F E S S I O N A LD E V E L O P M E N TPAYROLL COSTSPayroll costs for professional development include extra duty pay for teachers attending training outside ofschool hours and substitutes during planning or teacher professional development. Please keep the followingin mind: Payroll deductions do not show up in Munis until a week after the start of each month. Payroll for substitutes lags more than a month behind in Munis, so campuses must keep goodrecords to avoid a budget shortfall.CONTRACTED SERVICESAll contracts must align with the campus CNA, be identified in the Campus Improvement Plan, and followEDGAR requirements.Tips and Reminders»Contracted services must be provided by a FortWorth ISD-approved vendor.»Legal fees, tuition fees, new building construction,renovation, and land purchases are not allowable.»Contracted services must be supplemental (mustnot replace services mandated by the state ordistrict).»»Contracts are for complete services: Supplies,travel expenses, and other incidentals must beincluded in the contract.Professional contracted services are providedby an organization, individual, or consultant notreceiving salary (annually or hourly) from FortWorth ISD.»»Region 11 contracts: 211-13-6239»Contracts must adhere to Fort Worth ISDPurchasing Department guidelines.»Fundraisers or training on fundraisers is notallowable.Miscellaneous contracted services: 211-13-62999

SUPPLIESTo purchase supplies with Title I grant funds you must obtain comparable quotes from three approvedvendors and attach the quotes to the requisition, along with the FWISD Quote Summary Form. In therequisition you must explain how the purchase supports the Campus Improvement Plan in General Notes. Allpurchases must support student achievement during the current school year. For an exhaustive list ofsupplies, please refer to the Quick Guide to Title I: Allowable/Unallowable Uses of Funding on the GrantsDepartment SharePoint: www.fwisd.org/GrantsResources.Allowable: Professional development books: 211-13-6329 Supplies for professional development (chart paper, flip boards): 211-13-6399TRAVELMileage Reimbursement for mileage is based on the rates established by the Texas Comptroller of PublicAccounts. The departure point for mileage reimbursement is your campus. For local travel, submit a Mileage Reimbursement Form. For long-distance travel, mileage cannot be split or shared.Travel Expenses Must be documented in the Campus Improvement Plan. Airline tickets must be purchased through the FWISD travel agent using a purchase order. 10Employees are reimbursed when the travel has been reconciled, and reconciliation generally takesfive weeks. All unapproved charges are the responsibility of the traveler. Travel requires pre-approval from Leadership.PROFESSIONAL DEVELOPMENT

F A M I L YE N G A G E M E N TPAYROLL COSTSAll Title I personnel must be supplemental, and requests for additional Title I personnel must be approved bythe Federal Programs Executive Director. Positions must be filled before the start of the school year.Allowable Positions: Family Communications Pyramid Specialist (full-time, paid with campus Title I funds) Family Communications Specialist (full-time, paid with campus Title I funds) Family Liaison (part-time, paid through district Title I funds)Tips and Reminders»Keep job descriptions and work schedules on filefor all personnel paid through Title I.»Payroll deductions do not show up in Munis until aweek after the start of each month.»Payroll for family liaisons lags more than a monthbehind in Munis, so campuses must keep goodrecords to avoid a budget shortfall.»Family liaisons are paid 10 per hour for 20 hoursof work per week but can work up to 25 hoursper week. If a campus needs its family liaison towork more than 20 hours per week the campusmust allocate additional Title I funds to the familyliaison’s salary account: 211-61-6127-04L.How to Calculate Extra Hours for Part-time Family Liaisons:Hourly Rate Number of Additional Hours Worked per Week 4 weeksEx: 10.00 5 4 200.00CONTRACTED SERVICESAll contracts must be documented in the Campus Improvement Plan and must follow EDGAR requirements. Family Science Night: 211-61-6299-04L11