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ORACLE DAT A SHEETOracle iSupplier PortalOracle iSupplier Portal is the enterprise application that structures allsupplier communication through a secure, Internet-basedbased portal. It is a keycomponent of Oracle Advanced Procurement, the integrated suite thatdramatically cuts all supply management costs.Lower Costs and Improve Supplier Service with OnlineCollaborationPhone calls, faxes and emails with suppliers waste time, introduce errors and createKEY FEATURES Supplier collaboration for complexgoods and services Advanced supplier change ordermanagement PO status tracking Non-PO self-service invoicing Invoice dispute resolution Improved receipt, invoice and paymentinquiry Catalog authoring for suppliers Flexible self-service supplierregistration Supplier setup user interfaceincorporating enhanced profilemanagement tools Supplier managed user maintenance Supplier scorecard integration Integration with Oracle SupplierNetwork Identity Brokerlatency in your supply chain. Oracle iSupplier Portal makes you and your suppliers moreefficient with a powerful platform for online collaboration. Suppliers access the latestinformation including purchase orders (POs), delivery information and payment status.The rich two-way collaboration enables suppliers to submit change requests, processship notices, review payments and update profile data. They can also submit workconfirmations and use purchase order detailsils to create online invoices. You get betterservice, lower processing costs and relief from routine supplier inquiries. So your buyingorganization has time to focus on what really matters – getting more savings.Figure 1: Supplier's Home Page
ORACLE DAT A SHEETPURCHASING View supplier agreements of allblanket purchase orders andassociated releasesAcknowledge purchase orders andsubmit supporting comments Bind documents with e-signatures fromsupplier Suppliers can submit online changerequests, which are automaticallyrouted for buyer approval View purchase orders with header,line, shipment, and item details, alongwith related invoices and receiptsUsing Oracle iSupplier Portal you can: Create closed-loop procure-to-pay collaboration Simplify fulfillment and payment Efficiently ramp and maintain suppliersCreate Closed Loop Purchase Order CollaborationGet improved service, eliminate routine inquiries and even offload inventorymanagement by sharing information with suppliers online.Eliminate Routine Supplier Inquiries Download PDF version of PORepetitive supplier inquiries are bothersome and a drain on your Purchasing staff. View purchase order history withrevision detailsOracle iSupplier Portal eliminates them by giving suppliers self-serviceselfaccess to up-to- Manage contract deliverablesattachments, and can easily print out a PDF copy. Any changes to an order are View contractor time cardsinstantly available on iSupplier Portal, with a full audit trail of previous changes.date information. Suppliers can view each order in its entirety, including any associatedSuppliers can also access real-timetime information about blanket purchase agreements,RECEIVINGcomplex work agreements or contracts with drill-downdown access to all associated orders.ordeFor orders that were negotiated using Oracle Sourcing or Oracle Procurement View open delivery schedules Enter advance shipment notifications(ASN/ASBN) with attachments Upload spreadsheets to create multipleASN/ASBNsresponsive to your needs, while your Purchasing staff is freed from time-wastingtimeroutine View and cancel existing ASN/ASBNsinquiries. Use License Plate Number (LPN), Lotand Serial number support onshipment notices for flexible receivingEasily Manage Order Changes Manage inbound logistics throughrouting requests View receipt history View returns and inspection results View overdue receiptsrequests to be approved automatically or they can opt to divert the change request to View on-time delivery performancethe original requester rather than burdening a buyer.Contracts, suppliers can check agreement terms and bind purchasing documents withan electronic signature. Following submission of their invoice, suppliers can trackpayment schedules to help with cash flow management. So suppliers are moreRoutine change management represents another drag on PurchasingPurchastaff. OracleiSupplier Portal manages supplier-initiatedinitiated change requests, so you and your suppliersare always on the same page. Suppliers request PO changes online, from splitting ashipment to modifying order details such as quantity, delivery dateda and supplier partnumber. By establishing specific tolerances, the purchasing team can enable someApproved changesnges propagate to the purchasing document, creating formal andINVOICES & PAYMENTSauditable revisions. With iSupplier Portal, both buyer and seller have immediate access Enter and view invoices withattachmentsto all of the information they need to manage and track change. Enter billing information with ASBNs View invoice statusReduce Inventory Requirements with VendorVendo ManagedInventory and Consignment Support Dispute Resolution View payments received View AP/AR netting detailsOracle iSupplier Portal reduces inventory cost through Vendor Managed Inventory (VMI)processes that let authorized suppliers manage inventory for you. By accessing yourforecasts, on-hand stocks and in-process shipments, suppliers can initiatereplenishments on your behalf. The software also makes consignment relationshipseasy for you and your suppliers by providing visibility into consigned inventory and anytransactions that affect it, from procurement to payment.ayment. Oracle iSupplier Portal dataPLANNING AND INVENTORY2 ORACLE ISUPPLIER PORTALalso improves the accuracy of your planning and scheduling, further reducing inventory
ORACLE DAT A SHEET Update supplier capacity on theApproved Supplier List (ASL) Specify supplier/item order modifierssuch as minimum order quantity andlot quantity restrictions Define supplier/item lead times View on-hand inventory balances forsole-sourced items Support VMI processes View consigned inventory and allassociated transactions View supplier forecast schedules View supplier shipping scheduleslevels while avoiding stock-outs.OUTSIDE PROCESSING Enter quality plans for shipments Plan and manage outside processingwith the outside processing workbench View outside processing ordersSUPPLIER PROFILE MANAGEMENT Enable supplier maintenance of keyprofile details-Addresses-Contacts (including user accountmanagement)Figure 2: Change Order Request Page-Bank accountsSimplify Fulfillment and Payment-Business Classifications-Products & Services-Organization info Recertification of classification details Search tools for complex Products &Services categories like UNSPSC &NAICSReduce receiving problems with online Advance Shipment Notices, capture savings withonline invoicing and improve service from suppliers by sharing performance metrics.Accelerate Receiving with Advance Shipment NoticesReal-time delivery management helps your organization avoid receiving problems.Through the user friendly iSupplier Portal web interface, suppliers can enter AdvanceShipment Notices (ASNs) online to make sure you are prepared to receive shipments.Higher-volume suppliers can use spreadsheeteet upload to create multiple complex ASNsREGISTRATION AND SECURITY Prospective vendor registration Manage supplier user registrationprocess, including direct registration bybuyers and invitation to suppliers toself-register Restrict suppliers’ views totransactions on orders pertaining tohis/her company or siteFLEXIBILITY Design custom views of data for eachsupplier or user (e.g., hide fields, resequence fields, change column3 ORACLE ISUPPLIER PORTALat a time. Details can include lot, serial number & License Plate Number information.When the shipments arrive at your company, you can quickly and accurately receiveusing information from the ASN. If your organizationganization manages the inboundtransportation of goods, the supplier can upload routing requests to indicate when thegoods will be ready for pickup. Oracle iSupplier Portal provides the real-timerealinformation you and your suppliers need to execute more efficientficient fulfillment andreceiving.Better Management of Contracts for Services with ComplexPayment TermsTo help control procurement of large-scalescale complex services such as construction,research and engineering, and project outsourcing, iSupplier Portal allows suppliers to
ORACLE DAT A SHEETlabels)review and execute against complex payment arrangements that may include milestone Configure application flow to meetspecific business needspayments, progress payments, advances, retainage and recoupment. Suppliers can Export data to spreadsheet formatThey will be able to create work confirmations in order to trigger the payment Provide global data access to suppliersacross operating unitsauthorization process. Provide terms and conditions, itemdetails and more, via supportingattachmentsStreamline Payment with Online Invoicing Utilize workflow process integrationprone and expensive manual re-keying.keying. With iSupplier Portal’s online invoice creation, Transmit notifications when a suppliersubmits a transactionsuppliers select purchase order lines, add any attachments and update key information Integrate with key Oracle applications:Purchasing, Supplier Scheduling,Payables, Inventory, and Sourcinginvoices.nvoices. Invoices are automatically matched to open purchase orders, ensuringreview contractual deliverables for the project and their associated progresspropayments.Most organizations still receive many supplier invoices via paper or fax – requiring error-such as freight costs, tax and other miscellaneous charges to easily create accuratecompliance to all policies, and any exceptions are noted and routed appropriately.Suppliers can also be enabled to enter invoices that do not have an associated PO.Oracle iSupplierSupplier Portal provides visibility to payment status for all invoices, and providesKEY BENEFITSa messaging capability that can be used to process any disputes that may arise fromDramatically improves the efficiency ofyou procure-to-pay process bydocuments that have been placed on-hold.hold. This greatly reduces calls to your Enabling closed loop collaboration withyour suppliers for all types of businessdocumentinvoicing process to create a win-winwin for you and your suppliers. The fulfillment process is simplifiedand the administrative cost of invoicemanagement greatly reduced The burden of onboarding andmaintaining supplier details is alsoreduced, freeing staff to focus on morestrategic activitiesPurchasing and Payables departments. Oracle iSupplier Portal lowers the cost of theImprovemprove Service Levels and Track Performance through theSupplier ScorecardBuying organizations can drive performance improvements from their suppliers bygiving them access to graphical scorecards that track performance against keyindicators. Both the supplier and the buyer are able to perform comparison acrosssupplier sites, trend data over various time periods and collect results by time period.Efficiently Ramp and Maintain SuppliersBring suppliers onboard quickly with web portal access and online registration. Maintainthem easily with self-service profile updates.Rampmp Suppliers Quickly with Portal AccessWhen more suppliers collaborate online, more efficiency gains are passed onto yourorganization. Yet most enablement programs are limited to suppliers with expensive,complicated electronic messaging infrastructure. Oracle iSupplier Portal removesbarriers to collaboration because suppliers need nothing more than a web browser toget onboard. Buyers (and not system administrators) can register new supplier users orsend out invitations to new users, under comprehensivensive security privileges.Alternatively, responsibility for the management of user accounts can be delegated tosuppliers, removing the administrative burden from the buying organization. Onceapproved, new supplier users are issued password credentials and can immediatelyaccess all purchasing and payables information.4 ORACLE ISUPPLIER PORTAL
ORACLE DAT A SHEETRELAT ED PRODUCTSOracle Advanced Procurement includeadditional complimentary solutions thatprovide valuable integration to iSupplierPortal Sourcing Procurement Contracts Purchasing iProcurement Services Procurement Payables Daily Business Intelligence Oracle Supplier NetworkRELAT ED SERVICESThe following services are availablefrom Oracle Support Services: Oracle E-Business Suite on OracleCloud Oracle E-Business Suite Accelerators Oracle Application Solution Centers Oracle University Oracle ConsultingFigure 3: Invoice Creation PageThe unique supplier registration capability allows buyers to configure the informationthat prospective applicants need to provideide in order to help you locate new and bettersources of supply. This can include custom questionnaires that capture specificinformation about a supplier’s capabilities, corporate ethics, certifications, and suitabilityfor future sourcing events. Once approved, suppliers are immediately available forRFI’s, RFQ’s, or other invitations to tender.Easily Maintain Supplier Records with Self--Service ProfileManagementYour supplier master can contain information about thousands of suppliers and canquickly become out-of-date.date. To make sure your supplier information is accurate; OracleiSupplier Portal lets suppliers update their own profiles online. Both current andprospectiveospective suppliers can maintain profile data: including contacts, addresses, businessclassifications, goods and services information and payment information like bankingdetails. Your buying organization can approve or reject these changes, modify suppliersupplprofiles or update other attributes such as purchasing terms through a single suppliermanagement user interface.For those suppliers that provide products that appear in catalogs for employeerequisitioning, content can be uploaded and maintained online.ine. Suppliers can alsoupdate item attributes – including delivery capacity and lead--time – subject toPurchasing approval. Approved updates flow to the Approved Supplier List (ASL). Soyou can make planning decisions and sourcing allocations based on thet most currentsupplier and item data.Complement Electronic Transaction Delivery5 ORACLE ISUPPLIER PORTAL
ORACLE DAT A SHEETBy enabling electronic transaction delivery in addition to iSupplier Portal’s browserinterface, you can provide effective collaboration options to your entire supply base.Oracle supports a wide variety of standards-basedbased XML and EDI messages for businessdocuments such as purchase orders, acknowledgments, ship notices and invoices.These can be routed to any number of suppliers through a single connection to theOracle Supplierplier Network or by establishing multiple direct connections to each separatesupplier. This electronic transaction delivery is normally conducted with a smallsegment of your supply base; typically, high-volumevolume suppliers with sophisticated ITsystems.Oracle E-Business Suite — The Complete SolutionOracle E-BusinessBusiness Suite enables companies to efficiently manage customer processes,manufacture products, ship orders, collect payments, and more—allmorefrom applicationsthat are built on a unified information architecture.chitecture. This information architectureprovides a single definition of customers, suppliers, employees, and products—allproductsaspects of the business. Whether one module or the entire Suite is implemented,Oracle E-Business Suite enables procurement professionalssionals to share unified informationacross the enterprise and make smarter decisions with better information.CONTACT USFor more information about Oracle iSupplier Portal,, visit oracle.com or call 1.800.ORACLE1 to speak toan Oracle representative.CONNECT W ITH r.com/oracleoracle.comCopyright 20162016,, Oracle and/or its affiliates. All rights reserved. This document is provided for information purposes only, and thecontents hereof are subject to change without notice. This document is not warranted to be error-free,errornor subject to any otherwarranties or conditions, whether expressed orally or implied in law, including implied warranties and conditions of merchantabilitymerchantorfitness for a particular purpose. We specifically disclaim any liability with respect to this document, and no contractualconobligations areformed either directly or indirectly by this document. This document may not be reproduced or transmitted in any form or by anymeans, electronic or mechanical, for any purpose, without our prior written permission.Oracle and JaJavava are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective owners.Intel and Intel Xeon are trademarks or registered trademarks of Intel Corporation. All SPARC trademarks are used under licenselicens andare trademarks or registered trademarks of SPARC International, Inc. AMD, Opteron, the AMD logo, and the AMD Opteron logo aretrademarks or registered trademarks of Advanced Micro Devices. UNIX is a registered trademark of The Open Group. 01166 ORACLE ISUPPLIER PORTAL
Oracle iSupplier Portal Oracle iSupplier Portal is the enterprise application that structures all supplier communication through a secure, Internet-based portal. It is a key component of Oracle Advanced Procurement, the integrated suite that dramatically cuts all supply management costs. Lower Costs and Improve Supplier Service with Online
