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CORE STATES GROUP TRAINING SERIESBLUEBEAM – REDUCE FILE SIZECREATED BY: CSG ITCORE STATES GROUP
Core States Group Training SeriesBLUEBEAM – REDUCE FILE SIZEWhen prin&ng from PowerPoint, Excel, Photoshop, AutoCAD a lot of &mes we end up ge/ng a PDF file that is30-100 MB in size. This is usually too large to email so you will want to reduce it so you can send it onto aclient. In this write up we will go over saving files down so you can get them out to clients through email.There will be many more Bluebeam write ups to come.LESSON – PLAN SETFind the PDF that is oversized. For this sec&on we will be opening the Reduce File Size file that is shown to be24 MB and is a plan set.This is your standard drawing set with 26 pages of plans, detail sheets and calcula&ons sheets.At the top of Bluebeam click on the document tab and the ribbon will update to look like this.Page 1
Core States Group Training SeriesMove your mouse over to the gears on the right-hand side labeled process.When you click on the gears you get the pull down below click on the reduce file size pull down.Bluebeam will process the PDF and look to see where and how it can reduce the file size.You will get this dialog box which allows you to choose what quality you want to reduce the PDF by and it giveyou a live update in the bo om le? of how much the reduc&on will be. As you can see if we leave the qualityselec&on in the middle we will go from a 24.6 MB to 18.1 MB file.Page 2
Core States Group Training SeriesIf we go to the highest quality, we will only reduce the file from 24.6 MB to 23.6 MB.And if we go to the lowest quality we will get it down to 15.9 MB. Because we are prin&ng CAD files into aVector format some&mes it is difficult to reduce the size of drawing PDF’s because there is not very man imagefiles that you can reduce the quality of.A?er choosing which quality you want to reduce by (the lowest in this case) you will be asked to save the file,you can choose to overwrite the large file, or you can choose a different name so as to not destroy the originaldocument.A?er you hit save Bluebeam will start to process the file.Page 3
Core States Group Training SeriesIt will then let you know how that went and give you a report of how the reduc&on went down.The file you have open in Bluebeam will then be the smaller file that you just saved down.And if you browse to it in Windows Explorer you will see it is down from 24 MB to 15.5 MB. Now your going tosay but Bob none of those numbers match with the numbers that we saw inside Bluebeam in its calcula&ons.YOUR RIGHT! This is a nitpicky detail I would not worry about.LESSON – IMAGE HEAVY FILESame thing only we are going to do it with a image heavy file and see what we get with that.Open the file you want to reduce. PowerPoint Save down for this example.Page 4
Core States Group Training SeriesGo to the top of the ribbon,select document,then go to the right and select the gear,then select Reduce file size.Select the reduc&on quality that you want, as you can see if we stay at the highest quality it is 58.4 MB downto 42.6 MB.If we go down to the smallest, we are able to reduce it all the way to 2 MB.But just like goldilocks lets go with the one that is just right, the least amount of file reduc&on we need to do inorder to be able to email the file.Page 5
Core States Group Training SeriesRename the file so as not to destroy the original.Hit save watch it processes.Review the report it gives you telling you how much it reduced the file by.And the file you are working on in Bluebeam is the file you just reduced.Open windows explorer and you can see that the file was 57 MB and is now 8.4 MB and you can now email iton to whomever.I hope this was helpful and if you have any ques&ons please feel free to email or call Bob Pierce.Happy File Reducing!Page 6
Core States Group Training Series Page 2 Move your mouse over to the gears on the right-hand side labeled process. When you click on the gears you get th
