Transcription
Bluebeam Revu 2016: StudioInvitation Process Guide(YOGI v1.0)
PAGE 2Revu Studio Invitation Process Guide 2016
Table of ContentsTABLE OF CONTENTS .31.0 FORMAT DRAWINGS PRIOR TO STUDIO SESSION .41.1 FLATTEN DOCUMENTS .41.2 COMPRESSING DOCUMENTS .52.0 STUDIO SESSIONS .62.1 SETTING UP A NEW SESSION .62.2 EMAIL VERBIAGE & ATTACHMENTS .102.3 EMAIL SUBJECT LINE.113.0 STAKEHOLDER PAGE TURN MEETING .113.1 IMPORTANCE AND TIMING OF PAGE TURN MEETINGS .11PAGE 3Revu Studio Invitation Process Guide 2016
Revu 2016: Basics Guide1.0 Format Drawings Prior to Studio SessionLesson objectivesBy the end of this lesson, learners will be able to: Flatten Documents. Compress File Sizes.1.1 Flatten Documents Open the documentsyou wish to flatten inBluebeam. (Notwithin a Session) On the CommandBar, Click Document&Flatten Markups. In the FlattenMarkups dialog, clickAll Markups, thenclick Flatten.PAGE 4Revu Studio Invitation Process Guide 2016
Revu 2016: Basics Guide1.2 Compressing Documents Open thedocuments you wishto flatten inBluebeam. (Notwithin a Session) From the Documenttab, click on theProcessdropdown menu,then Reduce File Size. In the Reduce FileSize dialog, keep thepreset reduction at50% to maintainquality, but stillreduce the file sizelow enough. ClickOK. Save the file in thedesired location &your ready to importinto a Studio Session.PAGE 5Revu Studio Invitation Process Guide 2016
Revu 2016: Basics Guide2.0 Studio Sessions2.1 Setting Up a New SessionLesson objectivesBy the end of this lesson, learners will be able to: Set up a new Studio Session. Upload PDFs to a Studio Session during creation. Turn the default permissions on & off Unrestrict attendees by email during thecreation of a new Studio Session. Invite colleagues to join them in a Studio Sessionby copying the invitation & emailing from GTemail program Describe how they can invite attendees to aStudio Session using their email address book. Create StudioAccountGo to View Tabs access the Studio tab. ClickSettings onthe Studio tab. ThePreferences dialogbox opens to theStudio preferences. Click ManageServers.PAGE 6Revu Studio Invitation Process Guide 2016Studio or press ALT C to
Revu 2016: Basics Guide The Server Profilesdialog box appears.Click& the CreateNew Server dialogbox appears (seenext page) Once the CreateNew Server dialogbox appears, enterthe name of theStudio sever in theServer field If this Studio server has been configured to use Active Directory & youwould like to use your Windows login, select Use Windows Authentication.o The Domain / E-mail field will be automatically populated when thisoption is selected. If this Studio server has not been configured to use Active Directory or if youwould prefer to log in using your email address:o Enter your email address in the Domain / E-mail field.o Select Remember password.o Enter a password for this Studio account in the Password field. Click OK.You will receive a verification email after you create the account. Follow theinstructions in this email in order to complete the validation process. You mustvalidate the email address or you will not be able to continue using theaccount.PAGE 7Revu Studio Invitation Process Guide 2016
Revu 2016: Basics Guide Setting up a newStudio SessionThe dialog box to theright will appear Enter a Session Name Click Add to selectPDFs to include in theSession, or click AddOpen Files to add thefiles that are alreadyopen in Revu. Filescan be added later,as well. Select the desiredoptions from thePermission list. Thesewill apply universalpermissions to allAttendees. CheckSave, Print, Markup,Markup Alert, or AddDocuments to allowAttendees thosepermissions bydefault or uncheckthem to removethose permissionsfrom Attendees bydefaultTo unrestrict accessto the Session byemail address,uncheck the RestrictAttendees by E-mailAddress. This willallow any user withthe Session ID to jointhe Session PAGE 8From the Studio tab, go toStart New Session.The Start Studio Session dialog box appearsRevu Studio Invitation Process Guide 2016
Revu 2016: Basics Guide To set an expirationdate for the Session,select Session Expires& enter the desiredexpiration date &time. Expiration datesmust be in the future;Revu will not allow aback-datedexpiration date.Click OK to save thesettings & upload thefiles. The SessionInvitation dialog boxwill appearThe SessionInformation is shownat the top of thedialog box. Copy thisinformation to theclipboard in order topaste it into anotherprogram, such as anemail message, IM orother document,click Copy Invitation.PAGE 9Revu Studio Invitation Process Guide 2016
Revu 2016: Basics Guide Within an emailprogram, open anew email message& paste the copiedinformation into thebody. YourBluebeam user namewill appear in the firstline, the Session ID &URL (alreadyhyperlinked) willappear as well.2.2 Email Verbiage & AttachmentsLesson objectives By the end of this lesson, learners will be able to: Send GT D&C standard email withattachments to Studio Session Users Include standardized subject line informationAn email, similar to theone on the right,should be composed& sent to theappropriatestakeholders. An emailtemplate is availableon the Standard forms& template website.Along with the otherBluebeam TrainingToolsPAGE 10Revu Studio Invitation Process Guide 2016
Revu 2016: Basics Guide Located under theTraining tab 2.3 Email Subject LineInclude the items to the right in thesubject line of the invitation email. Asthe project dictates, provide moreinformation as needed. Begin with “Bluebeam Review” Project Name Project #3.0 Stakeholder Page Turn Meeting3.1 Importance and Timing of Page Turn MeetingsLesson objectivesPAGE 11By the end of this lesson, learners will recognize theimportance of: Holding stakeholder (in person) page turnmeetingsRevu Studio Invitation Process Guide 2016
Revu 2016: Basics GuidePage Turn Meetings Timing of these meetings Page turn meetings give stakeholders anopportunity to voice opinions in person &work through conflictsLet’s face it, this may be the only time somestakeholders review the documentsReminds some of the expiration deadlineEncourages sharing of ideas & greatercollaboration between GT entitiesIdentify potential budget issues or constraintsnot typically captured in Studio SessionsIdentify possible “scope creep” Timing of Meeting PAGE 12Page turn meetings should be held 2 to 3days prior to the expiration of the StudioSessionGives designers time to incorporatecomments into Studio SessionGives others a chance to attend StudioSession, again or for the first time, after themeeting to add or clarify commentsRevu Studio Invitation Process Guide 2016
Revu 2016: Basics Guide PAGE 11 Revu Studio Invitation Process Guide 2016 Located under the Training tab 2.3 Email Subject Line Include the items to the right in the subject line of the invitation email. As the project dictates, provide more information as needed. Begin with “Bluebeam Review” Project Name Project #File Size: 723KBPage Count: 12
