Transcription
MicrosoftPowerPoint 2016Step by StepJoan Lambert
PUBLISHED BYMicrosoft PressA division of Microsoft CorporationOne Microsoft WayRedmond, Washington 98052-6399Copyright 2015 by Joan LambertAll rights reserved. No part of the contents of this book may be reproduced or transmitted in any form or by anymeans without the written permission of the publisher.Library of Congress Control Number: 2015934869ISBN: 978-0-7356-9779-9Printed and bound in the United States of America.First PrintingMicrosoft Press books are available through booksellers and distributors worldwide. If you need support relatedto this book, email Microsoft Press Support at mspinput@microsoft.com. Please tell us what you think of thisbook at http://aka.ms/tellpress.This book is provided “as-is” and expresses the author’s views and opinions. The views, opinions, and informationexpressed in this book, including URL and other Internet website references, may change without notice.Some examples depicted herein are provided for illustration only and are fictitious. No real association orconnection is intended or should be inferred.Microsoft and the trademarks listed at www.microsoft.com on the “Trademarks” webpage are trademarks of theMicrosoft group of companies. All other marks are property of their respective owners.Acquisitions and Developmental Editor: Rosemary CapertonEditorial Production: Online Training Solutions, Inc. (OTSI)Technical Reviewers: Online Training Solutions, Inc. (OTSI)Copyeditors: Jaime Odell, Kathy Krause, and Val Serdy (OTSI)Indexers: Susie Carr and Angela Martin (OTSI)Cover: Twist Creative Seattle
ContentsiIntroduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiWho this book is for. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiThe Step by Step approach. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiDownload the practice files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiiEbook edition. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvGet support and give feedback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvErrata and support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvWe want to hear from you. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xviStay in touch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xviPart 1: Get started with PowerPoint 20161PowerPoint 2016 basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Start PowerPoint. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Work in the PowerPoint user interface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Sidebar: About Office. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Identify app window elements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Sidebar: Tell me what you want to do. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Work with the ribbon and status bar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Sidebar: Adapt procedure steps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Give us feedbackTell us what you think of this book and help Microsoftimprove our products for you. Thank you!http://aka.ms/tellpressiii
Manage Office and app settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20Sidebar: Microsoft account options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Skills review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Practice tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252Create and manage presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Create presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Open and navigate presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36Display different views of presentations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40Display standard views. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40Display program elements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45Change the display of content. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46Display and edit presentation properties. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50Save and close presentations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51Sidebar: Compatibility with earlier versions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55Sidebar: Save files to OneDrive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56Skills review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57Practice tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 583Create and manage slides. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61Add and remove slides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62Insert new slides. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64Copy and import slides and content. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65Sidebar: SharePoint slide libraries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71Hide and delete slides. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72Divide presentations into sections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73Rearrange slides and sections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75Apply themes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78Change slide backgrounds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82Sidebar: Non-theme colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90Skills review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92Practice tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93iv
Part 2: Insert and manage slide text4Enter and edit text on slides. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99Enter text on slides. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100Enter text in placeholders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100Insert nonstandard characters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103Add supplementary text to slides. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106Sidebar: Insert equations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108Add a slide footer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109Move, copy, and delete text. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110Sidebar: Format text placeholders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112Format characters and paragraphs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117Apply WordArt text effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122Sidebar: Configure AutoCorrect options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126Check spelling and choose the best wording. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127Sidebar: Find and replace text and fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130Skills review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134Practice tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1355Present text in tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139Insert tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140Format tables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145Modify table structure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153Embed and link to Excel content. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157Skills review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160Practice tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161v
Part 3: Insert and manage visual elements6Insert and manage simple graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167Insert, move, and resize pictures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168Sidebar: Graphic formats. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .171Edit and format pictures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172Draw and modify shapes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177Draw and add text to shapes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178Sidebar: Locate additional formatting commands . . . . . . . . . . . . . . . . . . . . . . 180Move and modify shapes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181Format shapes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183Sidebar: Connect shapes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187Capture and insert screen clippings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188Create a photo album . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191Skills review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196Practice tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1977Create and manage business graphics. . . . . . . . . . . . . . . . . . . . . . . . . . . . 201Create diagrams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202Sidebar: Picture diagrams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207Modify diagrams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212Format diagrams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215Create charts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218Modify charts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222Manage chart data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222Modify the display of chart elements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226Sidebar: Pie charts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231Format charts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232Skills review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236Sidebar: Custom chart templates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237Practice tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238vi
8Add sound and movement to slides. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245Animate text and pictures on slides. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246Sidebar: Animate this. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252Customize animation effects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256Sidebar: Bookmark points of interest in media clips. . . . . . . . . . . . . . . . . . . . 262Add audio content to slides. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264Add video content to slides. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 270Compress media to decrease file size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 275Sidebar: Hyperlink to additional resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 276Add and manage slide transitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279Skills review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 285Practice tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 286Part 4: Finalize presentations9Review presentations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293Add notes to slides. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294Configure slides for presentation or printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298Inspect and finalize presentations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 302Print presentations and handouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 309Skills review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 316Practice tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31710Prepare and deliver presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 321Adapt presentations for different audiences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 322Rehearse a presentation and set slide timings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 327Sidebar: Prepare presentations for travel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 332Present slide shows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334vii
Start the slide show. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334Use the slide show tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 337Skills review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 346Practice tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 347Part 5: Use advanced PowerPoint functions11Work in PowerPoint more efficiently. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 351Change default PowerPoint options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 352Manage general Office and PowerPoint options. . . . . . . . . . . . . . . . . . . . . . . 353Manage proofing options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 356Manage file locations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 360Manage language options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 362Manage advanced options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 366Customize the Quick Access Toolbar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 370Customize the ribbon. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 375Manage add-ins and security options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 380Manage add-ins. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 380Configure Trust Center options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 383Skills review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 388Practice tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38912Create custom presentation elements. . . . . . . . . . . . . . . . . . . . . . . . . . . . 393Create custom themes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 394Customize slide masters and layouts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 402Save custom presentation templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 413Skills review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 415Practice tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 416viii
13Save and share presentations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 419Save presentations in other formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 420Share presentations from PowerPoint. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 426Restrict access by using passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 430Add and review comments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 435Coauthor presentations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 438Skills review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 440Practice tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 441Keyboard shortcuts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 445Glossary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 461Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 469About the author. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 493Give us feedbackTell us what you think of this book and help Microsoftimprove our products for you. Thank you!http://aka.ms/tellpressix
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IntroductioniWelcome! This Step by Step book has been designed so you can read it from thebeginning to learn about Microsoft PowerPoint 2016 and then build your skills as youlearn to perform increasingly specialized procedures. Or, if you prefer, you can jumpin wherever you need ready guidance for performing tasks. The how-to steps aredelivered crisply and concisely—just the facts. You’ll also find informative, full-colorgraphics that support the instructional content.Who this book is forMicrosoft PowerPoint 2016 Step by Step is designed for use as a learning and referenceresource by home and business users of Microsoft Office programs who want to usePowerPoint to create and present slide presentations and printed materials. The contentof the book is designed to be useful for people who have previously used earlier versions of PowerPoint and for people who are discovering PowerPoint for the first time.The Step by Step approachThe book’s coverage is divided into parts representing general PowerPoint skill sets.Each part is divided into chapters representing skill set areas, and each chapter isdivided into topics that group related skills. Each topic includes expository information followed by generic procedures. At the end of the chapter, you’ll find a series ofpractice tasks you can complete on your own by using the skills taught in the chapter. You can use the practice files that are available from this book’s website to workthrough the practice tasks, or you can use your own files.xi
IntroductionDownload the practice filesBefore you can complete the practice tasks in this book, you need to downloadthe book’s practice files to your computer from http://aka.ms/powerpoint2016sbs/downloads. Follow the instructions on the webpage.IMPORTANT PowerPoint 2016 is not available from the book’s website. You shouldinstall that app before working through the procedures and practice tasks in this book.You can open the files that are supplied for the practice tasks and save the finishedversions of each file. If you later want to repeat practice tasks, you can download theoriginal practice files again.SEE ALSO For information about opening and saving files, see “Open and navigatepresentations” in Chapter 2, “Create and manage presentations.”The following table lists the practice files for this book.ChapterFolderFilePart 1: Get started with PowerPoint 20161: PowerPoint 2016 basicsCh01None2: Create and manage presentationsCh02NavigateSlides.pptx3: Create and manage .docxRearrangeSlides.pptxReuseSlides.pptxxii
pptxPart 2: Insert and manage slide text4: Enter and edit text on xFormatText.pptx5: Present text in bles.pptxModifyTables.pptxNewEquipment.xlsxPart 3: Insert and manage visual elements6: Insert and manage simple es.pptxInsertScreens.pptxPenguins01.jpg, Penguins02.jpgTiger01.jpg, Tiger02.jpgYellowBird.jpgxiii
IntroductionChapterFolderFile7: Create and manage business owers01.jpg – sx8: Add sound and movement to tions.pptxSoundTrack.wmaWildlife.wmvPart 4: Finalize presentations9: Review ng10: Prepare and deliver gs.pptxDeliverPresentations.pptxxiv
IntroductionChapterFolderFilePart 5: Use advanced PowerPoint functions11: Work in PowerPoint more efficientlyCh11None12: Create custom .pptxCustomizeMasters.pptxSaveTemplates.pptx13: Save and share txSaveSlides.pptxShareSlides.pptxEbook editionIf you're reading the ebook edition of this book, you can do the following: Search the full text Print Copy and pasteYou can purchase and download the ebook edition from the Microsoft Press Store athttp://aka.ms/powerpoint2016sbs/detail.Get support and give feedbackThis topic provides information about getting help with this book and contacting usto provide feedback or report errors.Errata and supportWe’ve made every effort to ensure the accuracy of this book and its companion content. If you discover an error, please submit it to us at http://aka.ms/powerpoint2016sbs/errata.If you need to contact the Microsoft Press Support team, please send an email messageto mspinput@microsoft.com.For help with Microsoft software and hardware, go to http://support.microsoft.com.xv
IntroductionWe want to hear from youAt Microsoft Press, your satisfaction is our top priority, and your feedback our mostvaluable asset. Please tell us what you think of this book at http://aka.ms/tellpress.The survey is short, and we read every one of your comments and ideas. Thanks inadvance for your input!Stay in touchLet’s keep the conversation going! We’re on Twitter at http://twitter.com/MicrosoftPress.xvi
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1PowerPoint2016 basicsYou can use PowerPoint 2016 to develop professionalpresentations for electronic delivery as on-screen slideshows, or for print delivery as slide decks with handoutsand note pages. You can also use PowerPoint to quiteeasily lay out complex single-page presentations forproduction as flyers, posters, or postcards, or for deliveryas electronic files, such as pictures.PowerPoint presentations can be an effective way ofproviding information in small segments. Individual slidescan include bullet points, pictures, charts, tables, andbusiness diagrams. Professionally designed themes visually enhance your message and provide a professional,coordinated appearance.In this chapter Start PowerPoint Work in the PowerPoint userinterface Manage Office and app settingsPractice filesNo practice files are necessary tocomplete the practice tasks in thischapter.The elements that control the appearance of PowerPointand the way you interact with it while you create presentations are collectively referred to as the user interface.Some user interface elements, such as the color scheme,are cosmetic. Others, such as toolbars, menus, and buttons, are functional. The default PowerPoint configurationand functionality is based on the way that most peoplework with the app. You can modify cosmetic and functional user interface elements to suit your preferences andworking style.This chapter guides you through procedures related tostarting PowerPoint, working in the PowerPoint userinterface, and managing Office and app settings.3
Chapter 1: PowerPoint 2016 basicsStart PowerPointThe way that you start PowerPoint 2016 is dependent on the operating system you’rerunning on your computer. For example: In Windows 10, you can start PowerPoint from the Start menu, the All Appsmenu, the Start screen, or the taskbar search box. In Windows 8, you can start PowerPoint from the Apps screen or Start screensearch results. In Windows 7, you can start PowerPoint from the Start menu, All Programsmenu, or Start menu search results.You might also have a shortcut to PowerPoint on your desktop or on the Windowstaskbar.When you start PowerPoint without opening a specific presentation, the PowerPointStart screen appears. The Start screen is a hybrid of the Open and New pages of theBackstage view. It displays links to recent files in the left pane, and new file templatesin the right pane.TIP You can turn off the appearance of the Start screen if you want to go directly to anew, blank presentation. For information, see “Change default PowerPoint options” inChapter 11, “Work in PowerPoint more efficiently.”To start PowerPoint by opening a presentation1. D
Microsoft PowerPoint 2016 Step by Step is designed for use as a learning and reference resource by home and business users of Microsoft Office programs who want to use PowerPoint to crea
