: Word 2016 Expert MOS 2016 - Wa

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Hone your advanced Word 2016 skills. And earnthe credential that proves it!Demonstrate your expertise with Microsoft Word! Designed tohelp you practice and prepare for Microsoft Office Specialist (MOS):Word 2016 Expert certification, this official Study Guide delivers: In-depth preparation for each MOS objectiveDetailed procedures to help build the skills measured by the examHands-on tasks to practice what you’ve learnedPractice files and sample solutionsSharpen the skills measured by these objectives: Manage document options and settingsDesign advanced documentsEXAM 77-726About MOSA Microsoft Office Specialist (MOS)certification validates your proficiencywith Microsoft Office programs,demonstrating that you can meetglobally recognized performancestandards. Hands-on experience withthe technology is required to successfullypass Microsoft Certification exams.See full details at:Create advanced referenceshttp://www.certiport.com/mosCreate custom Word elementsPractice FilesAvailable at:https://aka.ms/MOSWordExpert2016/downloadsAbout the AuthorJohn Pierce is a freelance editor and writer.He is the author of Team Collaboration: UsingMicrosoft Office for More Effective Teamworkand other books about Microsoft Office,including the MOS 2013 Study Guide forMicrosoft Word Expert.MOS 2016 Study Guide Microsoft Word Expert Exam 77-726MOS: Word 2016 ExpertPierceMicrosoftPressStore.comISBN-13: 978-0-7356-9935-9ISBN-10:0-7356-9935-65 2 4 9 9U.S.A. 24.99Canada 30.99[Recommended]9780735 699359Certification/Microsoft Word9780735699359 Pierce MOS2016 MS Word Expert Cover.indd 1MOS 2016Study GuideJohn PierceEXAM 77-726MicrosoftWord Expert11/7/16 2:29 PM

MOS 2016 Study Guidefor Microsoft WordExpertJohn PierceMicrosoft Office SpecialistExam 77-726

MOS 2016 Study Guide for Microsoft Word ExpertPublished with the authorization of Microsoft Corporation by:Pearson Education, Inc.Copyright 2017 by Pearson Education, Inc.All rights reserved. Printed in the United States of America. This publication is protected by copyright, and permission must be obtained from the publisher prior toany prohibited reproduction, storage in a retrieval system, or transmission in anyform or by any means, electronic, mechanical, photocopying, recording, or likewise. For information regarding permissions, request forms, and the appropriatecontacts within the Pearson Education Global Rights & Permissions Department,please visit http://www.pearsoned.com/permissions. No patent liability is assumedwith respect to the use of the information contained herein. Although every precaution has been taken in the preparation of this book, the publisher and authorassume no responsibility for errors or omissions. Nor is any liability assumed fordamages resulting from the use of the information contained herein.ISBN-13: 978-0-7356-9935-9ISBN-10: 0-7356-9935-6Library of Congress Control Number: 2016953081First Printing November 2016Microsoft and the trademarks listed at http://www.microsoft.com on the“Trademarks” webpage are trademarks of the Microsoft group of companies.All other marks are property of their respective owners.Every effort has been made to make this book as complete and as accurate aspossible, but no warranty or fitness is implied. The information provided is on an“as is” basis. The author, the publisher, and Microsoft Corporation shall have neither liability nor responsibility to any person or entity with respect to any loss ordamages arising from the information contained in this book or from the use ofthe practice files accompanying it.For information about buying this title in bulk quantities, or for special salesopportunities (which may include electronic versions; custom cover designs;and content particular to your business, training goals, marketing focus,or branding interests), please contact our corporate sales department atcorpsales@pearsoned.com or (800) 382-3419.For government sales inquiries, please contact governmentsales@pearsoned.com.For questions about sales outside the U.S., please contact intlcs@pearson.com.Editor-in-ChiefGreg WiegandSenior Acquisitions EditorLaura NormanSenior Production EditorTracey CroomEditorial ProductionOnline Training Solutions, Inc.(OTSI)Series Project Editor/Copy EditorKathy Krause (OTSI)Technical EditorJoan Lambert (OTSI)Compositor/IndexerSusie Carr (OTSI)Proofreader/Copy EditorJaime Odell (OTSI)Editorial AssistantCindy J. TeetersInterior DesignerJoan Lambert (OTSI)Cover DesignerTwist Creative Seattle

ContentsIntroductionviiTaking a Microsoft Office Specialist examxiiiExam 77-726 Word 2016 Expert: Creating Documents forEffective Communication1Prerequisites. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Manage document options and settings3Objective 1.1: Manage documents and templates. . . . . . . . . . . . . . . . . . . . . . . . 4Modify existing templates4Move and copy styles, macros, and building blocks6Manage document versions8Compare and combine documents10Link to external data15Enable macros in a document16Change default program settings18Objective 1.1 practice tasks39Objective 1.2: Prepare documents for review . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Objective 1.2 practice tasks28Objective 1.3: Manage document changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29Manage change tracking29Manage markup options33Manage tracked changes35Insert and manage comments36Objective 1.3 practice tasks39What do you think of this book? We want to hear from you!Microsoft is interested in hearing your feedback so we can improve our books and learning resources for you.To participate in a brief survey, please visit:https://aka.ms/tellpressiii

Contents2Design advanced documents41Objective 2.1: Perform advanced editing and formatting. . . . . . . . . . . . . . . . 42Find and replace text by using wildcards and specialcharacters42Find and replace formatting and styles46Set advanced page layout options48Link text boxes58Set paragraph pagination options60Resolve style conflicts61Objective 2.1 practice tasks64Objective 2.2: Create styles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 653Create paragraph and character styles66Modify styles69Objective 2.2 practice tasks72Create advanced references73Objective 3.1: Create and manage indexes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74Mark index entries75Insert index entries from a file77Create and update indexes78Objective 3.1 practice tasks81Objective 3.2: Create and manage references. . . . . . . . . . . . . . . . . . . . . . . . . . . 83Customize a table of contents83Caption and reference document elements88Objective 3.2 practice tasks92Objective 3.3: Manage forms, fields, and mail-merge operations. . . . . . . . . 93ivManage fields and their properties93Perform mail-merge operations96Insert merge fields103Add mail-merge rules107Send email messages to groups of recipients108

Contents4Configure label or envelope settings for mail-mergeoperations109Objective 3.3 practice tasks111Create custom Word elements113Objective 4.1: Create and modify building blocks, macros, andcontrols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114Create Quick Parts114Manage building blocks118Create and modify simple macros120Insert and configure content controls123Objective 4.1 practice tasks131Objective 4.2: Create custom style sets and templates. . . . . . . . . . . . . . . . . . 133Create custom color and font sets134Create custom themes136Create custom style sets136Objective 4.2 practice tasks138Objective 4.3: Prepare a document for internationalization andaccessibility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139Configure language options in documents139Add alt text to document elements141Manage multiple options for the Body and Headingfonts142Implement global content standards143Objective 4.3 practice tasks145Index147About the author157What do you think of this book? We want to hear from you!Microsoft is interested in hearing your feedback so we can improve our books and learning resources foryou. To participate in a brief survey, please visit:https://aka.ms/tellpressv

IntroductionThe Microsoft Office Specialist (MOS) certification program has been designed tovalidate your knowledge of and ability to use programs in the Microsoft Office 2016suite of programs. This book has been designed to guide you in studying the types oftasks you are likely to be required to demonstrate in Exam 77-726, “Word 2016 Expert:Creating Documents for Effective Communication.”Exam Strategy For information about the tasks you are likely to be required to demonstratein Exam 77-725, “Word 2016: Core Document Creation, Collaboration and Communication,”see MOS 2016 Study Guide for Microsoft Word by Joan Lambert (Microsoft Press, 2017).Who this book is forMOS 2016 Study Guide for Microsoft Word Expert is designed for experienced computerusers seeking Microsoft Office Specialist Expert certification in Word 2016.MOS exams for individual programs are practical rather than theoretical. You mustdemonstrate that you can complete certain tasks or projects rather than simply answerquestions about program features. The successful MOS certification candidate will haveat least six months of experience using all aspects of the program on a regular basis; forexample, creating and modifying styles, building and inserting indexes and referencetables, customizing themes and style sets, protecting a document, and using advancedpage setup options.As a certification candidate, you probably have a lot of experience with the programyou want to become certified in. Many of the procedures described in this book willbe familiar to you; others might not be. Read through each study section and ensurethat you are familiar with the procedures, concepts, and tools discussed. In somecases, images depict the tools you will use to perform procedures related to the skillset. Study the images and ensure that you are familiar with the options available foreach tool.vii

IntroductionHow this book is organizedThe exam coverage is divided into chapters representing broad skill sets that correlateto the functional groups covered by the exam. Each chapter is divided into sectionsaddressing groups of related skills that correlate to the exam objectives. Each sectionincludes review information, generic procedures, and practice tasks you can completeon your own while studying. We provide practice files you can use to work throughthe practice tasks, and result files you can use to check your work. You can practice thegeneric procedures in this book by using the practice files supplied or by using yourown files.Throughout this book, you will find Exam Strategy tips that present information aboutthe scope of study that is necessary to ensure that you achieve mastery of a skill setand are successful in your certification effort.Download the practice filesBefore you can complete the practice tasks in this book, you need to copy the book’spractice files and result files to your computer. Download the compressed (zipped)folder from the following page, and extract the files from it to a folder (such as yourDocuments folder) on your sIMPORTANT The Word 2016 program is not available from this website. You should purchaseand install that program before using this book.You will save the completed versions of practice files that you modify while workingthrough the practice tasks in this book. If you later want to repeat the practice tasks,you can download the original practice files again.viii

IntroductionThe following table lists the practice files provided for this book.Folder and objective groupPractice filesResult filesMOSWordExpert2016\Objective1WordExpert 1-1a.docxWordExpert 1-1a results.docxManage document optionsand settingsWordExpert 1-1b.docxWordExpert 1-1b results.docxWordExpert 1-1c.docxWordExpert 1-1c results.docxWordExpert 1-1d.docxWordExpert 1-1d results.docxWordExpert 1-1e.docxWordExpert 1-2 results.docxWordExpert 1-2.docxWordExpert 1-3 results.docxWordExpert 1-3.docxMOSWordExpert2016\Objective2WordExpert 2-1.docxWordExpert 2-1 results.docxWordExpert 2-2.docxWordExpert 2-2 results.docxMOSWordExpert2016\Objective3WordExpert 3-1a.docxWordExpert 3-1a results.docxCreate advanced referencesWordExpert 3-1b.docxWordExpert 3-1b results.docxWordExpert 3-1c.docxWordExpert 3-1c results.docxWordExpert 3-2a.docxWordExpert 3-2a results.docxWordExpert 3-2b.docxWordExpert 3-2b results.docxWordExpert 3-3a.docxWordExpert 3-3a results.docxWordExpert 3-3b.docxWordExpert 3-3b results.docxDesign advanced documentsWordExpert 3-3c.xlsxMOSWordExpert2016\Objective4WordExpert 4-1a.docxWordExpert 4-1a results.docxCreate custom WordelementsWordExpert 4-1b.docxWordExpert 4-1b results.docmWordExpert 4-1c.docxWordExpert 4-1c results.docxWordExpert 4-2a.docxWordExpert 4-2a results.docxWordExpert 4-2b.docxWordExpert 4-2b results.docxWordExpert 4-3a.docxWordExpert 4-3a results.docxWordExpert 4-3b.docxWordExpert 4-3b results.docxix

IntroductionAdapt procedure stepsThis book contains many images of user interface elements that you’ll workwith while performing tasks in Word on a Windows computer. Depending onyour screen resolution or program window width, the Word ribbon on yourscreen might look different from that shown in this book. (If you turn on Touchmode, the ribbon displays significantly fewer commands than in Mouse mode.)As a result, procedural instructions that involve the ribbon might require a littleadaptation.Simple procedural instructions use this format: On the Insert tab, in the Illustrations group, click the Pictures button.If the command is in a list, our instructions use this format: On the Home tab

in Exam 77-725, “Word 2016: Core Document Creation, Collaboration and Communication,” see MOS 2016 Study Guide for Microsoft Word by Joan Lambert (Microsoft Press, 2017). Who this book is for MOS 2016 Study Guide for Microsoft Word Expert is designed for experienced computer users seeking Microsoft Office Specialist Expert certification in Word 2016. MOS exams for individual programs are .