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APPLICATION FOR CARLSON FAMILY STAGE AT NORTHROP SPACE RENTALThank you for your interest in renting the Carlson Family Stage at Northrop. Before filling out and submitting the form below,please contact Kari Schloner at kschlone@umn.edu or 612-625-0796 or Christine Tschida at tschidac@umn.edu to check dateavailability. Northrop staff will review your request, and will contact you within two business days with availability and apricing estimate. Additional information is available, including a detailed listing of amenities and pricing, guidelines forrenting Northrop, an overview of ticketing and registration services, and technical specifications for the Carlson Family Stage.Please take a moment to review these resources before submitting your application.Event Date(s)Event NameContact NameContact Phone NumberContact EmailContact AddressBillingA non-refundable deposit of 100 is required to reserve the Carlson Family Stage for your event. The remaining balance will be dueat the end of the event for non-University renters or events requiring tickets. For University renters, the balance is due net 7 daysafter the event.EFS # for U of M rentersBilling Contact NameBilling Organization/Department NameBilling AddressBilling City, State, ZipBilling PhoneBilling EmailType of Event (check all that apply)MeetingConcertConferenceConcert using orchestra shellLectureDance performanceReceptionComedyBreakfastSpoken wordLunchRallyDinnerOtherFilm(please explain)1
Event Start TimeEvent End TimeTime to open doors to the publicSet Up Start TimeClean Up End Time(Please note, the fees for renting Northrop spaces generally include 1 hour of set up time before doors open for the event and 1/2hour of clean up time after the event ends. Early arrivals or late departures may result in additional charges.)Estimated AttendanceEvent StaffUshers and a minimum of four technical crew members are normally required to operate sound, lights, curtain, projection, andstage for Carlson Family Stage rentals.Audio/Video EquipmentIs an audio system required for your event? YesNo(This service requires at least one Northrop Audio Technician)If yes, please indicate quantity needed for each:Wireless handheld micsWireless headset micsInstrument micsWireless LAV (lapel) micsWired handheld micsStage monitorsVideo EquipmentProjector and screenHow many laptops will you be bringing for content?Northrop does not provide laptops. The renter must provide these.What kind of content/files will be on each laptop (PowerPoint, videos, etc.)?Digitally controllable content delivered on flash or external drive is preferred.Would you like an archival quality recording of your event? YesNoUpon request, Northrop provides a static camera recording delivered via a Media Hub download link.If you would like a professional recording, University Relations offers this list of recommended freelancers, and also includesphotographers and other types of professional services.Are you holding an online meeting or web stream? YesNoIf yes, please contact video@umn.edu or call 1-HELP (612-301-4357) for these services. More information can be found here.Would you like a camera feed to, or other content on (PowerPoint or video), any of the digital signage options throughout Northrop?YesNoIf yes, please describeAdditional notes for audio/video needs:2
LightingThe rental of the theater includes a basic stage wash.Describe any other special lighting needs.The full Northrop stage is 48’ wide x 45’ deep. Speakers or panel discussions may find the half stage of 48’ wide x 30’ deep issufficient. What size do you need?FullHalfDo you need to hang banners or scenery of any kind? YesNoIf yes, please describe.Will this event be American Sign Language (ASL) interpreted? YesNoStage Equipment/Set UpDo you require the use of an orchestra pit for musicians? YesNoIf yes, how many musicians?Note that the use of the orchestra pit will impede audience seating capacity.Indicate the stage equipment and set up options you will need.Please specify the quantity.Large podium (41”h x 56”w x 24.5”d)Mace table (27”h x 42”w x 18”d)Small podium (45”h x 26.5”w x 21”d)Music stands for musiciansChairsGrand piano (rental and tuning fees apply)(Orchestra, Folding, or Queen Anne)Upright piano (rental and tuning fees apply)Round tables (5’ in diameter)United States flagSix foot tablesState of Minnesota flagEight foot tablesUniversity of Minnesota flagEnd tablesProgramsWill you be printing programs for your event? YesOther handouts/inserts? YesNoNoIf yes, describeDo you want Northrop staff to hand these out? YesNoDo you want leftover programs/handouts saved for you? YesIf yes, please note these must be taken at the end of the event.No3
Ticketing/RegistrationAll ticketed events at Northrop must use the ticketing services provided by University of Minnesota Tickets and Events, housed withinNorthrop. More information about ticketing/registration services and fees can be found here. Please contact Holly Radis-McCluskey atradis001@umn.edu or 612-625-0509 to discuss your needs.Is this event free? YesNoWill this event be ticketed? YesWill seating beNoGeneral Admission orReservedTicket Price(s)MarketingAll public events on the Carlson Family Stage are listed on the Northrop website. Additional complimentary marketing includesinclusion in Northrop’s social media (Facebook, Twitter, Instagram) based on scheduling, promotion on print and digital eventlistings, and one ad on digital signage throughout the building.Additional marketing support may be available for a fee including graphic design, poster printing, street marketing, socialmedia boosted posts, and many other options customized to your event and target audience. Please contact Cari Hatcher atchatcher@umn.edu or 612-625-6003 for more information and options.Can this event be listed on the Northrop website? YesNoPlease provide a photo(s) that can be used to promote this event. Photos must be at least 5” x 7” at 300 dpi or larger, inhorizontal format if possible. If the photo is a headshot, it’s best if there is minimal cropping.Please provide a 50-100 word description of the event, including links to more information and partners.Please provide a 5-10 word summary of the event.Please list the social media accounts and hashtags that should be used to promote this event (if applicable).4
Food/Beverage/Catering/Merchandise SalesAll food and beverage service/catering must be purchased separately from Surdyk’s, Northrop’s exclusive on-site caterer.Contact Surdyk’s at Northrop General Manager Abby Dunne at adunne@surdyks.com or 612-624-5685.Surdyk’s Café is also located on the first floor of Northrop and is open most days and during events along with concessionstands for most large events.Do you plan to sell merchandise? YesNoWhat items will be sold?Surdyk’s also manages all merchandise sales for events and charges a commission on sales. If you will be selling t-shirts, CDs, orany other memorabilia, please contact Surdyk’s to make arrangements.Additional information about your eventPlease save this document and email to tschidac@umn.edu, kschlone@umn.edu, and dwrussel@umn.edu.Northrop will review your application and someone will contact you within two business days.Thank you!5
Additional marketing support may be available for a fee including graphic design, poster printing, street marketing, social media boosted posts, and many other options customized to your event and target audience. Please contact C
