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What is Certified Payroll?Understanding Davis-Bacon WageRequirements and Certified PayrollReportingProvided by:Sunburst Software Solutions, Inc.2378 Dane Hill RoadW. Charleston, VT 05872Phone: (888) 348-2877Fax: (866) 684-5157Email: sales@sunburstsoftwaresolutions.comWebsite: http://www.sunburstsoftwaresolutions.com 2009 Nancy Smyth, Certified QuickBooks ProAvisor3rd Edition
Understanding Davis-Bacon Wage Requirementsand Certified Payroll ReportingHow to deal with the mountain of paperwork if you use(or support clients using) QuickBooks Financial Software.by Nancy Smyth, Certified QuickBooks ProAvisorThe purpose of this booklet is to help QuickBooks users, as well as Certified QuickBooks ProAdvisors,bookkeepers, CPA's, and Enterprise Solutions Providers who support users of QuickBooks FinancialSoftware to understand the complexities that Contractors who perform work on Federal and/or Statefunded construction contracts face and the payroll reporting mandates that are involved with these projects.Let me first start by saying that the “Certified Payroll Box 1 Report” available in the QuickBooks PremierContractors Edition nor the instructions contained within the QuickBooks Help file for preparing a certifiedpayroll; will in no way meet the required reporting mandates of Certified Payroll Report submission, as youwill soon see.This booklet defines the reporting mandates of the US Department of Labor’s WH-347 Certified PayrollReport and WH-348 Statement of Compliance (which are effective until December, 2011), however, please beaware that there are 26 states that have their own specific requirements and/or electronic filing requiremntswhich have all been derived from the original mandates published by the US Department of Labor andreviewed here.For state specific information visit the website of the states Department of Labor, once there look for theWage & Hours division, and then look for the Prevailing Wage Laws.For a complete listing of the certified payroll reporting requirements for each state us-by-state.htm or to view full-sized sample reportsrequired by specific states you may ified-payroll-quick-tour.htmThis publication is not about "selling you our software" but rather "helping you to understand the reportingrequirements your clients face and "how" our software can help."
What is Certified Payroll? 2009 Nancy Smyth, Certified QuickBooks ProAvisorBy Sunburst Software Solutions, Inc.All rights reserved. No parts of this work may be reproduced in any form or by any means - graphic, electronic, or mechanical,including photocopying, recording, taping, or information storage and retrieval systems - without the written permission ofthe publisher, as governed by United States and international copyright laws.Products that are referred to in this document may be either trademarks and/or registered trademarks of the respectiveowners. The publisher and the author make no claim to these trademarks.While every precaution has been taken in the preparation of this document, the publisher and the author assume noresponsibility for errors or omissions, or for damages resulting from the use of information contained in this document orfrom the use of programs and/or source code that may accompany it. In no event shall the publisher and the author be liablefor any loss of profit or any other commercial damage caused or alleged to have been caused directly or indirectly by thisdocument.Printed: April 2009 in West Charleston, VT3rd Edition
IWhat is Certified Payroll?Table of ContentsForeword13Part I What is Certified Payroll?1 .Objectives32 .Definition43 .Who Makes the Laws and What Are They?44 .Davis Bacon Regulations55 .Construction Contract Provisions56 .Responsibilities of the Principal Contractor57 .Responsibilities of the Contract Administrator78 .Section Notes:8Part II How to Comply with Labor Standards &Payroll Reporting Requirements101.Objectives102.The Basics113.What Information is on a Wage Determination?124.Additional "Trade" Classifications & Wage Rates135.Certified Payroll Reports13.Requirements13.Payroll Formats14.Payroll Certification15."No Work" Payrolls16.Payroll Review & Submission16.Payroll Retention16.Payroll Inspection16.Section Notes176.Davis-Bacon Definitions18.Employee18.Laborer or Mechanic18.Apprentices & Trainees18.Prevailing Wages or Wage Rates19.Fringe Benefits19.Site of Work19.Overtime20.Deductions20.Proper Designation of Trade or Work Classification20.Split-Classification20.Section Notes21Part III Completing a Certified Payroll Report23.1 Objectives232.Federal vs. State Reporting Requirements24 2009 Nancy Smyth, Certified QuickBooks ProAvisor
ContentsII3 What Information Has to be Reported on the Certified.Payroll Report?254.Certified Payroll Report265.Statement of Compliance276.What Information Must Be Reported?28.Project & Contractor Information30.Employee Information30.# of Withholding Exemptions30.Trade or Work Classification30.Hours Worked, Day & Date30.Rate of Pay/Cash Fringes30Fringe Benefit Rate.Paid to Union31Fringe Benefit Rate.Paid to Approved Plans31Fringe Benefit Rate.Paid to Employee32Fringe Benefit Rate.Paid to Approved Plans & Employee32Recap of Effects.on Labor Burden33.Gross Amount Earned - This Job/All Jobs33.Deductions34.Net Wages Paid for Week34.Statement of Compliance34.Signature357.Section Notes36Part IV How Do QuickBooks User's Comply WithReporting Mandates?38.1 Objectives382.QuickBooks and Certified Payroll393 Methods for Creating Certified Payroll Reports &.Statements of Compliance40.Hand Written41.Excel Spreadsheets42.Stand-Alone Software434.Payroll Reviews and Corrections44.Compliance Reviews445.Typical Errors and Required Corrections446.Restitution for Underpayment of Wages457.Other Reporting Requirements47.Union or Bona-fide Plan Fringe Benefit Reports47.Union Dues Reports47.EEOC/Work Utilization Reports47.The American Recovery & Reinvestment Act of 2009478.What Happens When Things Go Wrong?48.Administrative Review on Labor Standards Disputes48.Withholding of Payment to the Contractor49.Deposits & Escrows49.Debarment509.Section Notes51Part V Let's Look at Automation53 2009 Nancy Smyth, Certified QuickBooks ProAvisorII
IIIWhat is Certified Payroll?.1 Objectives542.What Would Automation Solve?55.How Would Automation Work?563.What QuickBooks Information Is Accessed & How?57.What "Modifications" Would Be Required to the QuickBooks Data File?574.Section Notes5860Part VI Frequently Asked Questions.1 How Does Sunburst Work with Advisors, CPA's, etc.?602.What are the Top Benefits of Working with a Developer?603 What Kind of Training is Involved to Support/Use Your.Software?614 What Kind of Training/Marketing Materials Do You.Provide?625.What Kind of Support Do You Offer?636 There's So Much to Remember.Do You Offer a "Set-Up.Checklist"?637 Can You Provide a "List" of Information that My Client & I.Have to Gather?638.Where Does All the Information Come
Let me first start by saying that the “Certified Payroll Box 1 Report” available in the QuickBooks Premier Contractors Edition nor the instructions contained within the QuickBooks Help file for preparing a certified payroll; will in no way meet the required reporting mandates of C
