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A Tale of Two Certified PayrollProcessesAnd the Payroll Clerks performing themPresented by:Featuring: Professor Q. B. ContractorNancy SmythSunburst Software Solutions, Inc.sales@SunburstSoftwareSolutions.com
Your PresenterNancy SmythSunburst Software Solutions, Inc.sales@SunburstSoftwareSolutions.com Member of Intuit Developer NetworkCertified QuickBooks ProAdvisor since 1999Used & supported Intuit products since 1986Primary focus – commercial & government constructioncontractorsCertified Payroll & AIA Billing Expert2/13/2014QuickBooks for Contractors – Sunburst Software Solutions, Inc.2
AgendaPayroll & Certified PayrollTime IS money . How effective and current areyour processes?A Tale of Two Certified Payroll ProcessesAutomate your payroll and certified payroll. Createa HUGE Payoff for you, your business, your employees– OR – for your clientsThe Solution: QuickBooks, TSheets and CertifiedPayroll Solution2/13/2014QuickBooks for Contractors – Sunburst Software Solutions, Inc.3
Understanding the Payroll & Certified PayrollProcesses“Normal” PayrollCertified PayrollEmployee RegulationsEmployee DeductionsPayroll & Tax LiabilitiesTracking Employee TimeOvertime, Holiday, Personal, Sick& Vacation days2/13/2014Prevailing Wage LawsUnion Requirements – OR – Bona-fidePlan LiabilitiesCertified Payroll submission – “paper”Federal or State forms and/orelectronic submissionEEOC (Equal Employment OpportunityCommission) ReportingUnion Fringe Benefit & Dues ReportingQuickBooks for Contractors – Sunburst Software Solutions, Inc.4
Payroll Processing: Industry SnapshotGraphic courtesy of TSheets webinar for CPA Practice Advisor – A Tale of Two Payroll Processes2/13/2014QuickBooks for Contractors – Sunburst Software Solutions, Inc.5
A Tale of Two Payroll Clerks andtheir payroll & certified payrollprocesses2/13/2014QuickBooks for Contractors – Sunburst Software Solutions, Inc.6
The Manual ProcessYearManual ProcessSoftware QuickBooks Pro 99 Payroll Subscription Excel & numerous spreadsheetsThe Task 125 Employees 5 jobs 2 states 3 UnionsTime2/13/2014 1998-1998 40 hours each weekQuickBooks for Contractors – Sunburst Software Solutions, Inc.7
The Manual Process2/13/2014QuickBooks for Contractors – Sunburst Software Solutions, Inc.8
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The CostWeekly Totals:Annual Costs:Payroll Clerk – 40 hours x 18 720.00Employer Taxes, etc. – 18% 129.60Weekly Total 849.602/13/2014Payroll Clerk 849.60 x 52QuickBooks Pro 99Payroll SubscriptionTotal Annual CostsQuickBooks for Contractors – Sunburst Software Solutions, Inc. 44,179.20 219.95 72.00 44,471.1512
Fast Forward2/13/2014QuickBooks for Contractors – Sunburst Software Solutions, Inc.13
The Automated ProcessYearAutomated ProcessSoftware QuickBooks Pro 2014 Enhanced Payroll TSheets Certified Payroll Solution by SunburstThe Task 125 Employees 5 jobs 2 states 3 UnionsTime2/13/2014 2014 LESS than 8 hours each weekQuickBooks for Contractors – Sunburst Software Solutions, Inc.14
The Automated ProcessTSheets Automates time tracking (Android, iPhone, iPad, GPS, browser) Tracks Overtime & PTO Foreman or Supervisor approval Syncs with QuickBooks (sends time data to QuickBooks timesheets)QuickBooks & A Payroll Subscription Calculates Wages & Payroll Taxes Tracks Union/Bona‐fide Plan Fringes (Company Contributions) Tracks W/C and G/L Insurance Accruals Tracks employee deductions (Child Support, Union Dues, etc.)Certified Payroll Solution by Sunburst “Paper” Federal or State Certified Payroll reports PLUS machine readablefiles for electronic upload to LCPtracker, MyLCM, Elation Systems, etc. 30 Federal, State and Local EEOC Reports Union/Bona‐fide plan and/or Union Dues Reports2/13/2014QuickBooks for Contractors – Sunburst Software Solutions, Inc.15
The CostWeekly Costs:Annual Costs:Payroll Clerk – 8 hours x 18 144.00Employer Taxes, etc. – 18% 25.92Weekly Cost to run payroll 169.92Monthly Cost:TSheets subscription (5 users) 45.00Payroll Clerk 169.92 x 52 8,835.84QuickBooks Pro 2014 299.95Enhanced Payroll 350.00TSheets 540.00Certified Payroll Maintenance 100.00Total Annual Costs 10,125.79Upfront Costs:Certified Payroll Solution2/13/2014 395.00Cost Savings - 34,345.36Time Savings – 32 hours per weekQuickBooks for Contractors – Sunburst Software Solutions, Inc.16
8 Reasons Certified Payroll Solution is uniqueDesigned specifically for QuickBooksSmart integration ‐ reads data from QuickBooks Customer, Job, Employee, Timesheet & PaychecksBatch print “paper” Federal and/or State Certified Payroll forms for all jobs in a single weekCreates machine readable “files” for upload to on‐line compliance programs (LCPtracker, MyLCM,Elation Systems and more)Print 30 Federal, State and Local EEOC ReportsCreate Union/Bona‐fide Plan Fringe Benefit or Union Dues ReportsEliminate duplicate (or triplicate) data entry and errorsSave time and be more productive2/13/2014QuickBooks for Contractors – Sunburst Software Solutions, Inc.17
Certified Payroll Solution Demo2/13/2014QuickBooks for Contractors – Sunburst Software Solutions, Inc.18
Cost comparison2/13/2014QuickBooks for Contractors – Sunburst Software Solutions, Inc.19
Thanks2/13/2014QuickBooks for Contractors – Sunburst Software Solutions, Inc.20
Learn to use QuickBooks in your construction businessOffering free and fee-based training through: eBooks Live Webinars Pre-recorded Webinars 1-on-1 training in 1-20 hour blocks of timeQuickBooks Training provided by:Nancy Smyth, Sunburst Software Solutions, Inc.(888) 348-2877Email: sales@SunburstSoftwareSolutions.comQuickBooks Training Website: http://contractorbookkeepingtips.com/QuickBooks for Contractors Blog: http://blog.SunburstSoftwareSolutions.com ANDQuickBooks Add-ons for Certified Payroll, AIA Billing & Payroll/Wage /2014QuickBooks for Contractors – Sunburst Software Solutions, Inc.21
Certified QuickBooks ProAdvisor since 1999 Used & supported Intuit products since 1986 Primary focus – commercial & government construction contractors Ce
