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Request for Qualification & ProposalNew Wireless Communications/Cell Phone TowersYuba Community College DistrictRFQ/RFP 18-06Issue Date: January 29, 2019RFP Due: May 2, 20191
RFQ/RFP Due Date: May 2, 2019, 1:00pm Sharp, Yuba College Location Delivered To:Yuba Community College District, District OfficesAttn.: David WillisDistrict Director of Facilities Planning, Maintenance & OperationsRFQ No. 18-06 YCCD New Wireless Communications/Cell Phone TowersAddress: 425 Plumas Blvd., Suite 200, Yuba City, California, 95991Yuba Community College DistrictDistrict Offices425 Plumas Blvd, Suite 200 (second floor)Yuba City, California, 95991Proposal DeliveryLocation, Front Counterat Second Floor2
TABLE OF CONTENTS1.0 INTRODUCTION1.1 District Information1.2 Yuba Community College District Background1.3 Purpose of the Request1.4 Applicable Codes2.0 Projects Summary2.1 District Staff Contacts during Proposal Process3.0 Proposal Format Organization3.1. Proposal Delivery, Contents, and Format4.0 Statement of Qualifications5.0 Selection of New Cell Phone Tower Proposer6.0 Basis of Award7.0 Non-Discrimination8.0 Evaluation of Proposals8.1 Lessee General Specifications8.2 Comparative Evaluation Criteria8.3 Evaluation of Proposals Form9.0 Responses to RFQ/RFP10.0 Requests for Information (RFI)11.0 Proposal Schedule12.0 District Parking13.0 RFQ Proposals14.0 Award of Contract/Proposal15.0 Reservation of RightsAppendix A, Statement of Qualifications FormAppendix B, Academic CalendarAppendix C, Agreement for Services (AFS)Appendix D, Map of Various College Campus LocationsAppendix E, OpenAppendix F, Non-Collusion Affidavit FormAppendix G, References FormAppendix H, Signature Proposal FormAppendix I, Acknowledgement of Addenda FormAppendix, L, Land Lease For New Wireless Communications/Cell Phone Tower By LocationAppendix M, Sample/Example of New Wireless Communications/Cell Phone Tower Lease Agreement3
1. INTRODUCTION1.1 District Information:The District consists of two colleges, Woodland Community College and Yuba College, with campuseslocated at six different locations: Yuba College in Marysville, CA; Sutter County Center in Yuba City, CA;Beale Education Center, Beale AFB, CA; Woodland Community College in Woodland, CA; Colusa CountyCenter in Williams, CA; and Lake County Campus in Clearlake, CA.1.2 Yuba Community College DistrictThe Yuba Community College District (YCCD) was founded in 1927 and spans eight counties (Yuba,Sutter, Colusa, Yolo, Lake, Butte, Glenn and Placer) and nearly 4,200 square miles of territory in rural,north-central California. It has colleges in Marysville and Woodland, an educational center in Clearlake, aneducational center in Williams, an educational center in Yuba City, and outreach operations at Beale AirForce Base.1.3 Purpose Of RequestThe Yuba Community College District seeks to lease space to a federally licensedcommunications company or a real estate company established to own, operate and developwireless communications facilities for the installation of telecommunications equipment uponproperty owned by the District and located at any of the described College/District locations listedin this document. Respondents shall analyze the potential of the location and submit a proposal.All proposals must include all costs such as site investigation, surveys, electrical utilitiesinfrastructure and locations for tie-in and new services, separate PG&E meter, fencing, generator,power conditioning, and the cell phone tower itself, all permits and local city/county approvals,design construction documents and specifications, all construction, all monitoring tie-in such ascell phone transmitter or other means, security camera, exterior lighting, roadway access, andother site improvements required for the installation of specific cell phone towers.Example pictures of other similar Cell Phone Towers similar to that which is included in this RFPshall be provided in this proposal. The height of the tower shall be described. The frequency andstrength of the signals on the tower and if there are any possible adverse effects to Campus WIFIsignals and Police/Maintenance radio signals shall be noted in this proposal.All security camera monitoring services shall be included and costs covered by the Cell PhoneTower provider.The Lessee shall be fully responsible for obtaining all permits in accordance with all applicablefederal, state, and local laws, regulations and codes; shall bear all costs of construction andmaintenance of its facilities; and shall install all equipment and facilities in such manner as willminimize any impact upon the operation or use of the property by the District. Any damages tothe property that occur as a consequence of the installation of equipment and facilities by theLessee apparatus will be repaired to the satisfaction of the District by the LesseeAll required permits and ongoing expenses with PG&E (including utilities, testing, metering,monitoring, etc.) shall be processed, coordinated, and paid for by the Cell Phone Tower provider.All required permits, code compliance coordination, local ordinances, and meetings with localPlanning Commissions and City/County regulators and councils shall be provided and supportedincluding all costs by the Cell Phone Tower providers as part of this proposal.4
Cell phone signal strength studies shall be made as required and all costs provided by the CellPhone Tower provider.A study of all other cell phone towers in the area shall be, as required, included in this proposalprocess.All FCC and other Federal and State licenses shall be provided and included with all costs andcoordination shall be included in this proposal process.All utilities costs, maintenance, testing, permitting, reporting, and other operational requirementsand all costs associated with the ongoing operations of the cell phone towers shall be borne bythe cell phone tower provider, and included in this proposal.A Memorandum of Understanding and Agreement shall be developed and included as a proposaldraft reference document that describes the contractual relationship that the proposer is willing toprovide. Monthly compensation to the District shall be included in the agreement to lease the landfor a determined number of years with a percentage increase per year.A description of all proposed cell phone service providers shall be listed and described as part ofthis agreement. If additional providers are added to the tower later after the initial contract isprocessed, then additional compensation to the District is encouraged as part of this proposalprocess.The District would like 6 half-sized 24” x 30” drawings and specifications of the design constructiondrawings at the 50%, 75%, 95%, and 100% phases of the process for review and approval by theDistrict/College teams. Electronic digital copies of the drawings and specifications are alsorequired. Elevations of the towers must be included in the drawings. A site drawing showing theexact location and all underground utilities must be included. All designs must be stamped andsigned by a licensed engineer in the State of California. Structural calculations must be included.The design construction drawings for the New Wireless Communications/Cell PhoneTowers must be approved with signed and stamped Division of the State Architect (DSA)prior to bidding the construction work. All fees must be paid by the proposer.The District will hire a DSA, Inspector of Record (IOR) to inspect the work of the Proposer inconstructing the tower and footing, underground utilities, etc.Sample drawings/sketches of the proposed location of the Cell Phone Towers with height of thetower shall be submitted with the proposals.The District requests the submission of Request for Qualifications (RFQ)/ Request for Proposal (RFP)from qualified firms, partnerships, corporations, associations, or professional organizations to provide CellPhone Tower services to the District for, but not limited to, those types of projects described in this RFQand associated documents.5
District/College Locations:1. Yuba College Campus2088 North Beale Road, Marysville, California 95901a. Yuba College (Sutter Campus)3301 East Onstott Road, Yuba City, California 959912. Woodland Community College2300 East Gibson Road, Woodland, California 95776a. Woodland Community College (Lake County Campus)15880 Dam Road Extension, Clear Lake, California 95422b. Woodland Community College (Colusa County Center)99 Elis Street, Williams, California 95987It is possible that up to 5 new Cell Phone Tower locations would be included in this proposal process.The District reserves the right to cancel or to amend this RFQ/RFP by issuance of addenda hereto.6
1.4 Applicable CodesAll Facilities Standards Updates shall meet all State of California Building Codes, and Federal codes, andlocal ordinances.2.0 Projects SummaryThe District is seeking Cell Phone Tower proposals for each College/District location that are feasible.Firms are not required to propose Cell Phone Towers at all locations or any locations but encouraged tosubmit proposals for each location that is feasible. Each Cell Phone Tower shall be considered aseparate project. The District reserves the right to select one or more or none of the Cell Phone Towerlocations.2.1 District Staff Contacts during the Proposal process:Firms interested in submitting a Proposal are directed not to make personal contact with the Board ofTrustees, District staff, or members of the evaluation committee. Any contact shall constitute grounds fordisqualification from consideration.Single Point of Contact during the Proposal Preparation Process:David L. WillisDistrict Director of Maintenance, Operations, and Planning425 Plumas Blvd., Suite 200 (Second Floor)Yuba City, California, 95991Cell Phone: 916-747-4262Email: dwillis@yccd.eduPlease email Dave Willis to verify that your firm will be submitting a proposal in response tothis procurement process.On-site coordination, first contact person (Yuba College, Sutter Campus Locations):Bryan EppAssistant Director of Maintenance, Operations2088 North Beale RoadMarysville, California, 95901Cell Phone: 530-701-9202Email: bepp@yccd.eduOn-site coordination, first contact person (Woodland Community College, Lake County Campus,Colusa County Center Locations):Michael SinnAssistant Director of Maintenance, Operations2300 East Gibson RoadWoodland, California, 95776Cell Phone: 530-575-0206Email: msinn@yccd.edu7
3.0 Proposal Format OrganizationThe Firm is requested to use the following proposal format:3.1. Proposal Delivery, Contents, and Format:Proposals should provide straightforward, concise information that satisfies the requirements noted in thisRFQ. Expensive binding, color displays, and the like are discouraged. Emphasis should be placed onbrevity, conformity to the Districts instructions, selection criteria of this RFQ, and completeness and clarityof content. Each Respondent’s proposal should clearly and accurately demonstrate specializedknowledge and experience required for consideration.In a sealed box or envelope (clearly marked “), submit the following: One (1) flash memory stick containing the complete proposal and supporting documentation;One (1) original and two (2) copies in paper form of the proposal, which consists of a ProposalLetter and responses to the proposal requirements listed in Section 2.3Proposals shall adhere to the following requirements for contents and format, should be as concise aspossible and should not include more than 50 pages of promotional or marketing materials. There is nopage limit overall but each proposal is requested to be no more than 100 physical pages (printing on bothsides of each page) in total length.Firms must comply with the provisions of these instructions for completion and submission of theProposal. The failure of a Firm to comply with the Proposal Instructions and Requirements will result inrejection of the Proposal for non-responsiveness.Proposal Section1. Cover Letter2. Table of Contents3. Identification of the Firm4. Executive Summary5. Staffing Resources6. Experience7. Other Areas of Concern8. Technical Competence9. Fiscal Stability10. Starting Annual Lease PaymentA.B.C.D.E.F.Yuba College Campus Yuba College (Sutter Campus): Woodland Community College: WCC Lake County Campus: WCC Colusa County Center: Total Annual Payments: 11. Co-Location Rent Percentage12. Annual Lease Payment Increase Percentage:13. Statement of .PDF.PDFPDF8
14. Proposal Signature Form15. Proposal References Form16. Firm W9 Form17. Insurance Certificates18. Cell Phone Tower Provider/Firm Licenses, Certifications,Documents Proving Qualifications19. District Agreement for Services, Insurance form, etc 20. Acknowledgement of AddendumsAppendicesA. Schedule for ServicesB. Memorandum of Agreement/Understanding (draft)C. Site Map locating the proposed tower, picture of “like” towerD. New Cell Phone Tower Overall Process DescriptionL. Proposer Land LeaseM. Proposer Land Lease Wireless Communications/Cell PhoneTower AgreementN. 20-Year Lease Spreadsheet of Payments By Type, Location, withplanned increases per section 10, 11, and 12 above. Note any potentialcosts to the District.Original, Signed, NotarizedPDFPDFPDFPDFPDFPDFPDFPDFPDFPDFPDFPDFPDF9
CONTENTS OF QUALIFICATIONS PACKAGE(Include the below information and the Statement of Qualification in Appendix A)The following is a summary of the Contents. Please address each section in a Tabbed Format.A. Cover LetterThe Proposal shall include a Cover Letter on Respondent’s official business letterhead, which shall besigned by an individual authorized to legally bind Respondent. The Cover Letter shall also identify thename and telephone number of a person who may be contacted during the Proposal evaluation process.Executive Summary: Provide an overview of the entire Qualifications Package describing the generalapproach to building design that Firm will use to meet the goals and fulfill the general functionsrequired in this RFQ/RFP.B. Table of ContentsProvide a Table of Contents that outlines in sequential order the major sections and sub-sections of theProposal. All pages in the Proposal shall be clearly and consecutively numbered and correspond to theTable of Contents. Use tabs to allow information to be more easily located.C. Identification of the Firm1. Legal name and address of company.2. Legal form of company (corporation, partnership, etc.).3. Name, address, phone number, facsimile number, email address, website address, direct emailaddress for the following: Firm’s Principal in Charge, person(s) who will be primarily responsible forproviding services for this Qualifications Package, and the contact for scheduling an in-person interviewif the Firm is selected for one.4. California Business License Number (as applicable)5. Other LicensesD. Executive SummaryThe Proposal shall include an Executive Summary that briefly describes the Proposal, the Team, and theapproach to meet the District’s goals. The Executive Summary shall describe the approach that will beused to keep costs as low as possible yet provide the minimal services required by California Stateregulations and codes.10
F. Staffing Resources1. Firm Staffing and Key Personnela. Provide total number of professional staff currently employed by the firm.b. Identify person/s who will be principally responsible for working with the District.Indicate the role and responsibility of each person/s, and how many years they havebeen with the company. If the Firm is chosen as a finalist, the proposed individual/s mustattend the interview and in-person presentation.c. Provide brief biographies and work experience history of individual/s that will be workingdirectly with the District, highlighting the skills identified with their tasks.d. Link each named person with the specific tasks, responsibilities, and deliverables.e. If more than one person is named as a candidate for a specific role, include aboveinformation for all listed persons.2. Consultants: The District does wish to interview the top scoring 2 or 3 Firms Teams includingrepresentative consultants with which the firm proposes to complete specific projects described inthis RFQ/RFP.G. Experience1. Provide a description of how the Firm’s experience, technical, and professional skills willmeet the goals and fulfill the general functions identified in this RFQ/RFP.2. State the number of years the firm has conducted business. Firm must have at least five (5) years’experience in providing the outlined scope of required services for public clients, preferably communitycollege districts.3. Describe experience designing and delivering projects under the oversight of the Division of StateArchitect (DSA). Firm must have a minimum of at least five (5) years’ experience working with DSA.4. Cell Phone Tower Provider Projects Experience (References)Provide a description of at least five (5) most relevant similar projects with cell phone towerscontracts held by the firm, preferably involving projects for California community colleges or four-yearcolleges and universities, within the last five years, no more than one page per project, to include: Role of the firm and relationship to client Project Scope description Staffing and major sub-consultants used Duration of project Planning work through DSA/agency approval? Yes/No Contact name, position, entity name, telephone number, facsimile number and email11
H. Proposed Project TeamThe Proposal shall include a brief description of the project team members that will be assigned to workon the projects in this RFQ/RFP.I. Other Areas of Concern: If any of the following has occurred, please describe in detail:1)2)3)4)5)6)7)8)9)Termination or failure to complete a contract.Termination by any municipal, county, state, federal or local agency.Involvement in litigation, arbitration or mediation.Provide litigation history for any claims filed by your firm or against your firm related to theprovision of services in the last five (5) years.Conviction of the firm or its principals for violating a state or federal antitrust law by bid orproposal rigging, collusion, or restrictive competition between bidders or proposers,or conviction of violating any other federal or state law related to bidding orperformance of services.Conviction of a Felony of any of the members of the project team.Knowing concealment of any deficiency in the performance of a prior contract.Falsification of information or submission of deceptive or fraudulent statements inconnection with a contract.Willful disregard for applicable rules, laws or regulations.Firms are required to respond with a “Yes” or “No” to the above listed items and to describe with detail anyof the above items that have a Yes answer.Information regarding any of the above may, at the sole discretion of the District, be deemed toindicate an unsatisfactory record of performance. Failure to disclose any of the above may, at the solediscretion of the District, be deemed to indicate an unsatisfactory record of performance.12
J. Technical Competence1. Description of in-house resources.2. Ability to draw upon multi-disciplinary staff (in house or contracted) to address the servicesrequested in this RFQ/RFP.K. Fiscal Stability: The Firm should provide evidence of Corporate/Firm stability including:1. A current report from any commercial credit rating service such as Dun andBradstreet or Experian; or2. A letter from a financial institution stating a current line of credit; and3. Latest audited financial statement and/or annual report that has been certified by aCPA.L. Fee Proposal – A no-cost proposal is requested as part of this RFP.4.0 Statement of QualificationsIn addition to the above required qualification information, consider the following:The District is interested in considering Qualifications from firms that m
1.2 Yuba Community College District The Yuba Community College District (YCCD) was founded in 1927 and spans eight counties (Yuba, Sutter, Colusa, Yolo, Lake, Butte, Glenn and Pla
