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5 Features That Set anEmail Security Solution Apartformerly PineApp
5 Features That Set an EmailSecurity Solution ApartAn increasingly connected commercial world presents fresh challenges,with email security standing out as a prime example. Cybercrime is on therise, with email traffic presenting an attractive target for data theft attempts.With the average cost of a company data breach standing at 3.5 million(according to research by The Ponemon Institute), companies can ill affordto ignore the dangers of inadequate email security.Cybercrime is on the rise, with email trafficpresenting an attractive target for data theftattempts. 3.5 million - the average cost of a companydata breachWith this in mind, email security has become a primary concern fororganizations worldwide. Interestingly, email security solutions have notevolved a great deal in the last few years. They all seem to offer thesame anti-spam functionality.This makes ancillary features that appear to have little relevance to thesecurity of email communication vitally important. These ancillaryfeatures simplify email security. When a company does not have touse multiple vendors offering disparate supplemental solutions, itreduces its risk and cost when moving to cloud-based email serviceslike Office 365.The five features described in this eBook are those which distinguishfuture-ready email security products and position them as the obviouschoice for organizations seeking a full service messaging solution for onpremise security needs or integration with cloud based applicationssuch as Microsoft’s Office 365.www.cybonet.com5 features that set an email security solutions apart 1
1) Email archivingMany companies are either living with the limitations of on-premiseemail-archiving or maybe using a public cloud archiving solution. Smallbusinesses as well as enterprises wind up using a third party applicationto increase archiving space and improve on the search features builtinto commercial email systems. Apart from any potential increase in risk,using the public cloud for email archiving potentially createscompliance issues. In any event, it entrusts potentially proprietaryinformation to a third party.Archiving: the solutionWhen integrated with your productivity software suite (Office 365 forexample), an email security solution with its own archiving functionalitysolves the problems associated with putting email and attachmentsinto the care of a third party. Because your archiving facility is integral tothe security solution, you’re unlikely to find a more robust way toprotect your archived files. If your company is under regulatoryobligations to keep data secure, integrating your archiving into astrongly secured environment is the best possible way to ensurecompliance.www.cybonet.comUsing a public cloud archiving solution is riskyand may create compliance issues.An email security solution with its ownarchiving functionality solves the problem.5 features that set an email security solutions apart 2
Sending confidential information overunencrypted email puts companies atrisk of fines, lawsuits and lost revenue —to say nothing of the bad PR.2) EncryptionOrganizations all over the world are dealing with highly public securitybreaches on top of regulatory pressure and an increase in identity theft.Sending confidential information over unencrypted email putscompanies at risk of fines, lawsuits and lost revenue — to say nothingof the bad PR. Conventional email security solutions may be great forfiltering spam, alerting you of phishing emails, and stopping otherthreats, but what about the sensitive and business-critical datawww.cybonet.comcontained in outgoing messages? Of course you can choose to useon-premise, hardware encryption solution, but that’s typically usefulonly for intra-company communication, since in most cases, clientsoftware is necessary to enable encryption of outgoing mail anddecryption of messages at the recipient’s end.5 features that set an email security solutions apart 3
Cybonet 5 features that set an email security solutions apartOutgoing email protection:the solutionEmail data is frequently subject to regulations imposed by PCI andother agencies. If you use email to transfer information subject to thesestandards precaution in the form of encryption is necessary to keepyour data safe.An email security solution should activate based on pre-set, automaticpolicies and be clientless encryption so that any specified recipient canreceive the message. This significantly improves the effectiveness ofinbound-only protection. The best security applications provide policydriven encryption that allows administrators to configure encryptionpolicies to automatically detect the presence of personally identifiableinformation such as social security numbers. When such “trigger”information is detected in the body of an email message, messages areautomatically encrypted reducing the chance of user error. Recipientsonly need to register in order to obtain a decryption key, so the needfor specialized software is eliminated.The best security applications can be configured toautomatically detect the presence information thatshould be encrypted. Recipients only need toregister in order to obtain a decryption key.www.cybonet.com5 features that set an email security solutions apart 4
Cybonet 5 features that set an email security solutions apart3) Large file transfersYou have probably been frustrated more than once by the difficulties inattaching large files to emails that exceed company restrictions onmessage size. But you could be forgiven for wondering what that has todo with security and why an email security provider would get involvedin file transfer solutions.To see the connection, it’s necessary to descend a little from the 20,000foot viewpoint and think about how large-file sharing and collaborationis typically managed. Many email systems limit the size of attachments,meaning large files have to be sent via some other channel. Like thearchiving issue, transferring large files puts you in the position ofexposing data files to cloud-based storage — making that data morevulnerable to potential attacks.Sharing large files: the solutionImagine if your company had its own Web portal, allowing files of anysize to be uploaded for retrieval by an authorized recipient — and onlyby that recipient. That is exactly what you get when your enterpriseinvests in an email security solution with a large file transfer module.Your files do not clog the traffic in the email system and do not carrythe risks associated with consumer solutions. Large file transfer shouldinclude encryption, customizable expiration dates and access keys foradditional security.www.cybonet.comFiles too large to attach to emails are oftensent via some other channel, making the datamore vulnerable to potential attacksInstead, use an email security solution with alarge file transfer module, encryption andexpiration dates.5 features that set an email security solutions apart 5
4) Email brandingMaking your corporate emails over with branding, such as logos, bannerads, links to landing pages, and other lead-generating elements is agreat way to deliver marketing messages. After all, informational emailsalmost always get opened and read. However, branding your ownemails can be technically complex and expensive, which is why manyorganizations entrust their email branding to specialist service providers.The problem with using a third party to brand your email is that inproviding the service, the vendor gains access to proprietaryinformation (such as your customers’ email addresses), spawning apotential security vulnerability.Email branding: the solutionUsing a third party to brand your emailspawns a potential security vulnerability.Keep your email branding in-house and enjoygreater security and affordability.www.cybonet.comA new breed of email security application is finally emerging in a marketthat has spent some years in the doldrums. The developers of theseon-premise and cloud-based solutions are approaching security from anon-traditional perspective. Email branding, including easy to usetemplates and policies that are centrally managed, are somefunctionality that you can expect and keep in-house, enjoying greatersecurity, along with affordability and a simpler process for brandingcorporate emails.5 features that set an email security solutions apart 6
An integrated solution keeps your ITteam in total control of email security.5) IntegrationIntegrated email security:the solutionProductivity and communication platforms come with some degree ofbuilt-in security. However the level of protection is really just enoughto guard against basic threats. For advanced threat detection andprevention, your company needs additional assurances, especially ifyou are in an industry where regulatory compliance demands a nocompromise approach to online security. It is critical, however, thatthese services are compatible with Office 365 and similar platforms.To supplement the basic security features of Office 365, organizationsneed a third-party partner. An email security solution that integratesseamlessly with your exchange systems can simplify the monitoringand protection of inbound and outbound mail. An integrated solutionkeeps your IT team in total control of email security, combiningadvanced policy-based capabilities with easy-to-use features andreporting for end-users.www.cybonet.com5 features that set an email security solutions apart 7
ArchivedEncryptedLarge FilesTransferredBrandedIntegratedEmail security will never bethe same againProtecting your company’s email from spam and phishing attacks isonly one facet of today’s continual battle against sophisticatedcybercrime rings and data leakage.There are multiple ways business email traffic can generatevulnerabilities in digital communication security. To ensure thesepotential security gaps stay closed you need a multi-faceted solutionthat can guard your email effectively and keep you from complianceissues, data loss or the theft of intellectual property.An email security solution capable of defense on multiple fronts mustoffer centralized management and protection of all email-relatedactivity, from message contents and attachments, storage and retrievalof archived messages, and additional functionality like email branding,through to online collaboration and large-file transfer activities. Thesolution which can cover all those requirements is the one thatdifferentiates itself most clearly from the rest.That solution is called PineApp Mail Secure andit’s changing the face of email security for SMBsand larger organizations. To find out more, talk tothe team at Cybonet today.info@cybonet.com 972 (4) 8212-321North America 1 64 68 83 34 55UK 44 20 37 69 51 20www.cybonet.comformerly PineApp5 features that set an email security solutions apart 8
include encryption, customizable expiration dates and access keys for additional security. Files too large to attach to emails are often . organizations entrust their email branding to specialist service providers. The problem with using a third party to brand your email is that in
