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Magellan Providers of Texas, Inc.*Provider Handbook Supplement for DellChildren’s Health Plan (DCHP) TexasMedicaid STAR and CHIP ProgramsMay 2022*Magellan Providers of Texas, Inc. is an affiliate of Magellan Health, Inc. (collectively “Magellan”).1— 2022 Magellan Health, Inc. (Rev. 05/22)
Table of ContentsSECTION 1: INTRODUCTION . 3Welcome . 3Covered Services . 3SECTION 2: MAGELLAN’S BEHAVIORAL HEALTH NETWORK . 4See the Magellan National Provider Handbook . 4SECTION 3: THE ROLE OF THE PROVIDER AND MAGELLAN. 5Initiating Care . 5Concurrent/Discharge Review. 7Provider Claim Appeals . 9Appeals for DCHP Medicaid STAR and CHIP Members . 10Member Access to Care . 11Local Mental Health Authority . 13Coordination with Texas Department of Family and Protective Services . 14Referrals from Primary Care Physicians . 16Advance Directives . 17Medical Necessity Review Guidelines. 18Members with Special Needs . 19Texas Fraud, Waste, and Abuse . 20Court-Ordered Commitments . 22Texas Medicaid Autism Services. 24Mental Health Rehabilitative (MHR) Services and Targeted Case Management (TCM) . 25Peer Support Services . 27Screening, Brief Intervention, and Referral to Treatment (SBIRT) . 28Substance Use Referrals for STAR and CHIP Members. 29Health and Human Services Commission’s MTP for STAR . 30SECTION 4: THE QUALITY PARTNERSHIP . 31Complaint and Complaint Appeal Process for Members and Providers. 31SECTION 5: PROVIDER REIMBURSEMENT. 32Texas Provider Reimbursement for Professional Services. 32Overpayments . 34APPENDIX A . 35CHIP and STAR Behavioral Health Services Comparison *** . 352— 2022 Magellan Health, Inc. (Rev. 05/22)
Texas Medicaid Provider Handbook Supplement for Dell Children’s Health PlanSECTION 1: INTRODUCTIONWelcomeWelcome to the Magellan Providers of Texas, Inc. (Magellan) Provider Handbook Supplement for TexasMedicaid State of Texas Access Reform (STAR) and Children’s Health Insurance Program (CHIP). This handbookaddresses policies and procedures specific to Texas providers for the Medicaid and CHIP Programs. The ProviderHandbook Supplement for Texas Medicaid and CHIP Programs is to be used in conjunction with the MagellanNational Provider Handbook. When information in the Texas Medicaid and CHIP Programs Supplement conflictswith the national handbook, or when specific information in the Texas Medicaid and CHIP Programs does notappear in the national handbook, policies and procedures in the Texas Medicaid and CHIP Programs Supplementprevail. Additional information may also be found in the Texas Medicaid Provider Procedures Manual on theTMHP website.Covered ServicesEffective Sept. 1, 2022, to meet the behavioral health needs of its members, Dell Children’s Health Plan (DCHP)has contracted with Magellan Providers of Texas, Inc. to provide a continuum of services to individuals at risk ofor suffering from mental, addictive, or other behavioral disorders.Magellan offers a variety of behavioral health services to DCHP STAR Medicaid and CHIP members in the TravisService Area. These services include assessment and treatment planning, psychiatric services, medicationmanagement, inpatient services, intensive outpatient services, case management services, outpatient therapyand substance abuse services. In addition, Magellan will manage the autism benefits for STAR members. Formore detail on the behavioral health and autism benefits, both providers and members may contact Magellan atthe numbers listed below:1-800-424-1764 STAR and CHIP3— 2022 Magellan Health, Inc. (Rev. 5/22)
Texas Medicaid Provider Handbook Supplement for Dell Children’s Health PlanSECTION 2: MAGELLAN’S BEHAVIORAL HEALTH NETWORKSee the Magellan National Provider Handbook4— 2022 Magellan Health, Inc. (Rev. 5/22)
Texas Medicaid Provider Handbook Supplement for Dell Children’s Health PlanSECTION 3: THE ROLE OF THE PROVIDER AND MAGELLANInitiating CareOur PhilosophyMagellan joins with our members, providers, and customers to make suremembers receive the most appropriate services and experience the mostdesirable treatment outcomes for their benefit dollar.Our PolicyWe assist members in optimizing their benefits by reviewing and authorizingthe most appropriate services to meet their behavioral health care needs, andmembers may self-refer without a referral from their primary care physician.We do not pay incentives to employees, peer reviewers (i.e., physicianadvisors), or providers to reduce or forego the provision of clinically necessarycare. We do not reward or offer incentives to encourage non-authorization orunder-utilization of behavioral health care services.What You Needto DoYour responsibility is to do the following when a member presents for care: Contact Magellan for an initial authorization, except in an emergency.Routine outpatient visits do not require authorization. Contact Magellan as soon as possible following the delivery of emergencyservices to coordinate care and discharge planning. Provide Magellan with a thorough assessment of the member, including,but not limited to, the following:o Plan of Care including anticipated discharge dateo How to facilitate enrollment of member into Magellan CareManagement serviceso Symptomso Precipitating event(s)o Potential for harm to self or otherso Level of functioning and degree of impairment (as applicable)o Clinical history, including medical, behavioral health, and alcohol andother drug conditions or treatmentso Current medicationsCall the Magellan Care Management Center if, during the course oftreatment, you determine that services other than those authorized arerequired.Contact the Magellan Care Management Center up to 60 calendar days priorto the expiration of an existing authorization to request a renewal of theauthorization.5— 2022 Magellan Health, Inc. (Rev. 5/22)
Texas Medicaid Provider Handbook Supplement for Dell Children’s Health PlanWhat MagellanWill DoMagellan’s responsibility to you is to: Contact you directly to arrange an appointment for members needingemergent or urgent care. Refer members based upon the member’s identified needs andpreferences. Authorize medically necessary care. Include the type of service(s), number of sessions or days authorized, anda start- and end-date for authorized services. Communicate the authorization determination by telephone, onlineand/or in writing to you and the member. Offer you the opportunity to discuss the determination with a Magellanpeer reviewer if we are unable to authorize the requested services. Authorize a second opinion if appropriate. Conduct retrospective audits of selected medication management casesfor quality-of-care purposes.6— 2022 Magellan Health, Inc. (Rev. 5/22)
Texas Medicaid Provider Handbook Supplement for Dell Children’s Health PlanSECTION 3: THE ROLE OF THE PROVIDER AND MAGELLANConcurrent/Discharge ReviewOur PhilosophyMagellan believes in supporting the most appropriate services to improvehealth care outcomes for members. We look to our providers to notify us ifadditional services beyond those initially authorized are needed, including asecond opinion for complex cases.Our PolicyConcurrent/discharge utilization management review is required for allservices, depending on the benefits, including but not limited to: Inpatient and residential programs. Intermediate ambulatory services such as partial hospital programs (PHP),ambulatory detox programs, or intensive outpatient (IOP) programs. Psychological testing, outpatient ECT. Standard outpatient visits follow the Outpatient Care Model, as outlinedin the next section. Mental health rehabilitative services and targeted case management.What You Need to DoIf after evaluating and treating the member, you determine that additionalservices are necessary: Contact the assigned Magellan care management team member up to 60calendar days before end of the authorization period by telephone forinpatient and intermediate ambulatory services, including outpatient ECTand psychological testing. Be prepared to provide the Magellan care manager or physician advisorwith the current plan of care including anticipated discharge date, anybarriers to discharge, an assessment of the member’s clinical condition,including any changes since the previous clinical review. Request a second opinion if you believe it would be clinically beneficial.What Magellan Will DoMagellan’s responsibility to you is to: Be available 24 hours a day, seven days a week, 365 days a year torespond to requests for emergent/urgent authorization of care. Promptly review your request for additional days or visits in accordancewith the applicable medical necessity criteria. Have a physician advisor available to conduct a clinical review in a timelymanner if the care manager is unable to authorize the requested services. Respond in a timely manner to your request, verbally and in writing, foradditional days or visits. Issue determinations, including adverse benefit determinations, withinthree business days after receipt of the request for authorization ofservices; within one business day for concurrent/discharge hospitalizationdecisions; within one business day regarding a member who ishospitalized at the time of the request for services or equipment that willbe necessary for the care of the member immediately after discharge;7— 2022 Magellan Health, Inc. (Rev. 5/22)
Texas Medicaid Provider Handbook Supplement for Dell Children’s Health Planand within one hour for post-stabilization or life-threatening conditions.(For emergency behavioral health conditions, no prior authorization isrequired.)8— 2022 Magellan Health, Inc. (Rev. 5/22)
Texas Medicaid Provider Handbook Supplement for Dell Children’s Health PlanSECTION 3: THE ROLE OF THE PROVIDER AND MAGELLANProvider Claim AppealsFor Dell Children’s Health Plan (DCHP) Medicaid (STAR) and Texas CHIP MembersOur PhilosophyMagellan supports the right of the provider to appeal an unfavorable claimdetermination.Our PolicyWe will notify the member and provider by mail with an explanation ofbenefits and procedures for requesting a claim appeal.What You Need to DoYour responsibility is to: File your Medicaid STAR appeal within 120 calendar days from the date ofthe explanation of benefits. File your CHIP appeal within 180 calendardays from the date of the explanation of benefits. Include any documentation you would like considered in the appealrequest, including any documentation or information that was notconsidered in the initial determination. Submit the request for appeal online at MagellanProvider.com (after signin, select Submit an Appeal/Dispute Document in the left-hand menu). Or,you may send the request for appeal to:Magellan HealthcareAttn: AppealsP.O. Box 1718Maryland Heights, MO 63043Fax: 1-888-656-5712What Magellan Will DoMagellan’s responsibility to you is to: Acknowledge the appeal within five business days of receipt. Complete the appeal review within 30 calendar days of receipt. Provide written notification of the appeal decision no later than 30calendar days after Magellan’s receipt of the request.9— 2022 Magellan Health, Inc. (Rev. 5/22)
Texas Medicaid Provider Handbook Supplement for Dell Children’s Health PlanSECTION 3: THE ROLE OF THE PROVIDER AND MAGELLANAppeals for DCHP Medicaid STAR and CHIPMembersOur PhilosophyMagellan supports the right of the provider to appeal on behalf of a member,an adverse benefit determination (unfavorable administrative or a medicalnecessity adverse benefit determination) by complying with the requirementsof DCHP Medicaid STAR) and CHIP administrative and medical necessityappeals processes.Our PolicyTo comply with our health plan delegation agreements and to informMagellan-contracted providers of the processes by which to request appealsof administrative unfavorable determinations and medical necessity adversebenefit determinations.What You Need to DoYour responsibility is to: File your Medicaid STAR appeal within 60 days from the date on thenotice of the adverse benefit determination. File your CHIP appeal within180 days from the date of your receipt of the adverse benefitdetermination. Include any documentation you would like considered in the appealrequest, including any documentation/information that was notconsidered in the initial determination. Request an extension on behalf of a Medicaid STAR member of up to 14calendar days, if appropriate. The timeframe may not be extended on aCHIP member’s appeal.If the member is a DCHP CHIP or STAR member send appeal informationto:Magellan HealthcareAttn: AppealsP.O. Box 1718Maryland Heights, MO 63043Fax: 1-888-656-571210— 2022 Magellan Health, Inc. (Rev. 5/22)
Texas Medicaid Provider Handbook Supplement for Dell Children’s Health PlanSECTION 3: THE ROLE OF THE PROVIDER AND MAGELLANMember Access to CareOur PhilosophyMagellan believes that members are to have timely access to appropriatemental health and substance abuse services from an in-network provider 24hours a day, seven days a week.Our PolicyWe require in-network providers to be accessible within a timeframe thatreflects the clinical urgency of the member’s situation. Clinical urgency iscategorized as Routine, Emergent and Urgent and defined by the State ofTexas as follows:Routine—When the member’s condition is considered to be sufficientlystable and not to have a negative impact on the member’s condition toallow for a face-to-face assessment to be available within 14 calendardays following the request for service.Emergent—A medical situation that is not life threatening. A non-lifethreatening emergency is a condition that requires rapid intervention(within 6 hours) to prevent acute deterioration of the member’s clinicalstate or condition. Gross impairment of functioning usually exists and islikely to result in compromise of the member’s safety.Urgent—Health care services provided in a situation other than anemergency that are typically provided in a setting such as a physician’s ora provider’s office or urgent care center, as a result of an acute injury orillness that is severe or painful enough to lead a prudent layperson,possessing an average knowledge of medicine and health to believe thathis or her condition, illness or injury is of such a nature that failure toobtain treatment within a reasonable period of time would result inserious deterioration of the condition of his or her health (within 24hours).Follow up to Routine Care—health care services to evaluate patientprogress and other changes that have taken place since a previous visit.Prescriber appointments should be no longer than 90 days between visits;non-prescriber appointments should be no longer than 30 days betweenvisits.What You Need to DoYour responsibility is to: Provide access to services 24 hours a day, seven days a week. Inform members of how to proceed, should they need services afterbusiness hours.11— 2022 Magellan Health, Inc. (Rev. 5/22)
Texas Medicaid Provider Handbook Supplement for Dell Children’s Health Plan What Magellan Will DoProvide coverage for your practice when you are not available, including,but not limited to an answering service with emergency contactinformation.Respond to telephone messages in a timely manner.Provide comprehensive screening and appropriate triage for memberswho present at your office or emergency room experiencing a lifethreatening emergency. (Pre-authorization is not required for theseservices.)Provide services within six hours of referral in an emergent situation thatis not life threatening. Non-life-threatening emergency is a condition thatrequires rapid intervention to prevent acute deterioration of themember’s condition.Provide services within 24 hours of referral in an urgent clinical situation.Provide services within 14 calendar days of referral for routine clinicalsituations.Provide routine follow up services within 30 days of an initial evaluation.Provide services within seven days of a member’s discharge from aninpatient stay.Contact Magellan immediately if member does not show for anappointment following an inpatient discharge so that Magellan canconduct appropriate follow up.Contact Magellan immediately if you are unable to see the memberwithin the timeframes.Provide outpatient behavioral health services upon discharge from aninpatient psychiatric setting within seven days.Magellan’s responsibility to you is to: Communicate the clinical urgency of the member’s situation whenmaking referrals. Assist with follow-up service coordination for members transitioning toanother level of care. Contact members who seek emergent or urgent services and are followup treatment compliant. Contact members who miss appointments and work with them toreschedule.12— 2022 Magellan Health, Inc. (Rev. 5/22)
Texas Medicaid Provider Handbook Supplement for Dell Children’s Health PlanSECTION 3: THE ROLE OF THE PROVIDER AND MAGELLANLocal Mental Health AuthorityOur PhilosophyMagellan will coordinate with the Local Mental Health Authority (LMHA) andstate psychiatric facilities for treatment of members with severe andpersistent mental illness (SPMI) and severe emotional disturbance (SED), aswell as members committed by a court of law to a state psychiatric facility, tosupport and provide the most appropriate care.Severe and persistent mental illness means a diagnosis of bipolar disorder,major clinical depression, schizophrenia, or another behavioral healthdisorder as defined by the Diagnostic and Statistical Manual of MentalDisorders, 5th Edition (DSM-5) accompanied by: Impaired functioning or limitations of daily living (including personalgrooming, housework, basic home maintenance, managing medications,shopping, or employment) due to the disorder. Impaired emotional or behavioral functioning that interferes substantiallywith the member’s capacity to remain in the community withoutsupportive treatment or services.Severe emotional disturbance means psychiatric disorders in children andadolescents which cause severe disturbances in behavior, thinking andfeeling.Our PolicyIn coordination with the LMHA, Magellan will authorize additional behavioralhealth services for special populations and will assist our providers in meetingwith these requirements.What You Need to DoYour responsibility is to: Understand Medicaid STAR standards applicable to providers. Meet Medicaid STAR standards. Refer members to LMHA, as appropriate, and accept referrals fromLMHA.What Magellan Will DoMagellan’s responsibility to you is to: Operate a toll-free telephone hotline to respond to your questions,comments, and inquiries. Establish a multi-disciplinary Care Management Oversight Committee tooversee all care management/utilization functions and activities. Provide covered services to members with SPMI/SED when medicallynecessary. Coordinate treatment with all providers, including other behavioralhealth providers, medical providers, and LMHAs as clinically appropriate.13— 2022 Magellan Health, Inc. (Rev. 5/22)
Texas Medicaid Provider Handbook Supplement for Dell Children’s Health PlanSECTION 3: THE ROLE OF THE PROVIDER AND MAGELLANCoordination with Texas Department of Familyand Protective ServicesOur PhilosophyMagellan will coordinate with all entities and stakeholders invested in themember’s care.Our PolicyMagellan collaborates with all state and legal entities involved in providingservices to our members, including the Texas Department of Family andProtective Services (DFPS)—formerly the Department of Protective andRegulatory Services.Magellan cooperates and coordinates with DFPS for a member receivingfamily-based services or for a member who is in DFPS conservatorship but isnot enrolled in the STAR Health program.Magellan will provide covered court-ordered behavioral health services tomembers.Magellan may participate in the preparation of the medical and behavioralcare plan prior to DFPS’ submitting the health care plan to the court. Anymodification or termination of court-ordered services will be presented andapproved by the court having jurisdiction over the matter.What You Need to DoYour responsibility is to: Provide medical records to DFPS. Schedule behavioral health service appointments within 14 days unlessrequested earlier by DFPS. Contact DFPS to report any suspected abuse or neglect. Coordinate with Magellan for services to members who have a DFPSservice plan.What Magellan Will DoMagellan’s responsibility to you is to: Clearly communicate the intention of any court order and servicesrequired. Coordinate services for additional care that you recommend. Communicate with DFPS to clearly understand the intent of the courtorder and services required. Communicate with DFPS to clearly understand the intent of the courtorder and services required. Communicate with you, our provider, to ensure that you understand theintent of the court order and the services you are to provide. Not deny, reduce, or controvert the medical necessity of any behavioralhealth services included in a court order.14— 2022 Magellan Health, Inc. (Rev. 5/22)
Texas Medicaid Provider Handbook Supplement for Dell Children’s Health Plan Participate in the preparation of the medical and behavioral care planwith DFPS prior to submitting to the court.Comply with all provisions related to Covered Services in the followingdocuments:o A court order (Order) entered by a Court of Continuing Jurisdictionplacing and child under protective custody of DFPS.o A DFPS Service Plan entered by a Court of Continuing Jurisdictionplacing a child under the protective custody of DFPS.o A DFPS Service Plan voluntarily entered into by parents or personhaving legal custody of a member and DFPS.15— 2022 Magellan Health, Inc. (Rev. 5/22)
Texas Medicaid Provider Handbook Supplement for Dell Children’s Health PlanSECTION 3: THE ROLE OF THE PROVIDER AND MAGELLANReferrals from Primary Care PhysiciansOur PhilosophyMagellan believes that collaboration and communication among all providersparticipating in a member’s treatment is essential for the delivery ofintegrated quality care.Our PolicyMagellan supports communication between behavioral health providers andprimary care physicians (PCPs) providing behavioral health services within thescope of his or her practice.What You Need to DoYour responsibility is to: Make a referral and/or collaborate with the member’s PCP as clinicallyappropriate for ongoing or complex mental health or substance abuseproblems. Talk directly to a Magellan care manager to facilitate care in an urgentsituation. Inform Magellan of ongoing or complex mental health or substance abuseproblems.What Magellan Will DoMagellan’s responsibility to you is to: Encourage PCPs to make referrals to behavioral health specialists, asappropriate. Encourage behavioral health providers to communicate key healthinformation with PCPs including:o Initial evaluationo Significant changes in treatment, medication, or clinical statuso Termination of treatment. Encourage PCPs to obtain member authorization to communicate withbehavioral health providers.Work with treatment providers to quickly and effectively respond tourgent care situations.Refer members with ongoing or complex mental health or substanceabuse problems to a network behavioral health provider.16— 2022 Magellan Health, Inc. (Rev. 5/22)
Texas Medicaid Provider Handbook Supplement for Dell Children’s Health PlanSECTION 3: THE ROLE OF THE PROVIDER AND MAGELLANAdvance DirectivesOur PhilosophyMagellan believes in a member’s right to self-determination in making healthcare decisions.Our PolicyAs appropriate, Magellan will inform adult members 18 years of age or olderabout their rights to refuse, withhold or withdraw medical and/or mentalhealth treatment through advance directives. Magellan supports the stateand federal regulations, which provide for adherence to a member’spsychiatric advance directive.What You Need to DoYour responsibility is to: Understand and meet federal Medicaid standards regarding advancedirectives. Understand and meet state Medicaid STAR standards regardingpsychiatric advance directives. Maintain a copy of the psychiatric advance directive in the member’s file,if applicable. Understand and follow a member’s declaration of preferences orinstructions regarding mental health treatment. Use professional judgment to provide care believed to be in the bestinterest of the member.What Magellan Will DoMagellan’s responsibility to you is to: Comply with state of Texas and federal advance directive laws. Document the execution of a member’s psychiatric advance directive. Not discriminate against a member based on whether the member hasexecuted an advance directive. Provide information regarding advance directives to the member’s familyor surrogate if the member is incapacitated and unable to articulatewhether or not an advance directive has been executed. Follow up with the member to provide advance directives informationonce the member is no longer incapacitated.17— 2022 Magellan Health, Inc. (Rev. 5/22)
Texas Medicaid Provider Handbook Supplement for Dell Children’s Health PlanSECTION 3: THE ROLE OF THE PROVIDER AND MAGELLANMedical Necessity Review GuidelinesOur PhilosophyMagellan is committed to the philosophy of promoting treatment at the mostappropriate, least intensive level of care necessary to provide safe andeffective treatment to meet the individual member’s biopsychosocial needs.Medical necessity review is applied based on the member’s individual needsincluding, but not limited to, clinical features and available behavioral healthcare services.Our PolicyMagellan uses MCG Guidelines , along with its proprietary clinical criteria,Magellan Healthcare Guidelines, as the primary decision support tools for ourUtilization Management Program. Collectively, they are known as theMagellan Care Guidelines. Magellan also uses the American Society ofAddiction Medicine (ASAM) criteria for all substance abuse treatmentdeterminations. In addition, Magellan follows the Utilization ManagementGuidelines as those prescribed for use by Local Mental Health Authorities byMental Health Mental Retardation (MHMR), for members receiving servicesfrom local community mental health centers.For requests for applied behavior analysis, we use the medical necessitycriteria as referenced by the Texas Medicaid Provider Procedures Manual.What You Need to DoYour responsibility is to: Be familiar with the medical necessity guidelines appropriate for themember’s condition.What Magellan Will DoMagellan’s responsibility to you is to: Communicate the specific guideline(s) used in rendering a determination. Make the guidelines available to you. Provide you with a specific clinical rationale and appeal procedures forany non-authorization determination.18— 2022 Magellan Health, Inc. (Rev. 5/22)
Texas Medicaid Provider
Texas Medicaid Provider Handbook Supplement for Dell hildren's Health Plan 3— 2022 Magellan Health, Inc. (Rev. 5/22) SECTION 1: INTRODUCTION Welcome Welcome to the Magellan Providers of Texas, Inc. (Magellan) Provider Handbook Supplement for Texas Medicaid State of Texas Access Reform (STAR) and hildren's Health Insurance Program ( HIP).
