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Port / Port Facility NameDateIssue NoCombined Port Security Plan 2019-2024 (Single Facility Port)Comprising the Port Facility Security Plan pursuant to Regulation (EC) No 725/2004 (ISPS) and thePort Security Plan pursuant to the European Communities (Port Security) Regulations 2007(Directive 2005/65/EC of the European Parliament). This plan comprises part of the overall portsecurity plan for the “single facility” port identified below. When complete, this plan is to beforwarded to the Port Security Authority of the port for consideration before submission to theAdministration via the SafeSeasIreland portal. This template should not be utilised by port facilitieswhich are subject to Article 2.4 of Directive 2005/65/EC or for port facilities which are part of a multifacility port.Port Name:Port Facility Name &Address:Date:Issue Number:Approval Date:Date of last review:1
Port / Port Facility NameDateIssue NoTable of ContentsOverview & Background. 4Glossary & Definitions. 5Distribution & Amendment Records . 6Executive Summary. 7Chapter 1 Port Facility General Information . 81.1 Port Facility General Information. 91.2 Port Facility Structural and operational information . 101.3 Organisational Structure . 11Chapter 2 Management of Security Procedures . 122.1Security Level Changes . 132.2Duties of Port Facility Security Personnel and other port & port facility personnel on securityaspects . 142.3Port Security Plan Review, Amendment & Audit . 152.4Government Officials requiring access . 162.5Reporting of and response to Security Threats, Incidents & Breeches . 172.6Document & information security . 182.7Operation, Testing, Calibration and Maintenance of Security Equipment . 192.8Security Training. 202.9Security Drills & Exercises . 212.10Evacuation Procedures . 22Chapter 3 Communication . 233.1Ship & Port Facility Communication Links . 243.2Ship Security Alert . 253.3Ship Security Incident . 263.4Port Security Incident . 273.5Information to be provided by Ships . 283.6Reporting procedures to Government . 293.7Vetting & Screening of personnel with a “Need to Know” . 30Chapter 4 Measures at Security Level 1 . 314.1Physical Security . 324.2Access to the Port & Port Facility . 334.3Check & Search procedures . 344.4Designated Restricted Areas . 354.5Designated Controlled Buildings . 364.6Security of Cargo and the cargo handling equipment . 372
Port / Port Facility NameDateIssue No4.7Monitoring of security of the port & port facility . 38Chapter 5 Measures at Security Level 2 . 395.1Physical Security . 405.2Access to the Port & Port Facility . 415.3Liaison with Port Tenants and Owners/operators of adjacent infrastructure. 425.4Check & Search procedures . 435.5Designated Restricted Areas . 445.6Designated Controlled Buildings . 455.7Security of Cargo and the Cargo handling equipment . 465.8Monitoring of security of the port & port facility . 47Chapter 6 Measures at Security Level 3 . 486.1Physical Security . 496.2Access to the Port & Port Facility . 506.3Liaison with Port Tenants and Owners/operators of adjacent infrastructure. 516.4Check & Search procedures . 526.5Designated Restricted Areas . 536.6Designated Controlled Buildings . 546.7Security of Cargo and the Cargo handling equipment . 556.8Monitoring of security of the port & port facility . 566.9Emergency Closure . 57Chapter 7 Port Security Standard Operating Procedures . 58SOP 1.Action for Receipt of Phone Bomb Threat . 59SOP 2.Search and Verification Procedure . 60SOP 3.Actions if a Suspicious Object / Device is found . 61SOP 4.Actions if a Ship is Hijacked within a Port Facility . 62SOP 5.Actions on Discovering a Suspicious Postal / Courier Item . 63SOP 6.Initiation of Relevant Emergency / Major Incident Plan . 64SOP 7.Action for Discovery of Suspicious Persons . 65SOP 8.Cyber Risk Management Procedures . 66Annex A - Photos, Maps & Charts . 67Annex B – Bomb Threat Checklist . 68Annex C – Listing of Tenants & adjacent users . 693
Port / Port Facility NameDateIssue NoOverview & BackgroundRegulation (EC) No 725/2004 (ISPS) and the European Communities (Port Security) Regulations 2007 (transposingDirective 2005/65/EC of the European Parliament), together form the regulatory requirements for maritime securityarrangements in Irish ports.To complement the above changes, enhancements to the “SafeSeasIreland” system have been made, so as to enablethe submission of relevant documentation by secure electronic means.This template has been amended to take account of horizontal issues identified during inspections at port facilitiesby the E.C and the Administration and to take account of emerging threats from cyber, UAV’s etc.Further reviews of these arrangements will be undertaken so as to take account of experience gained and to ensureall regulatory requirements continue to be fulfilled.The security plans and assessments may be examined by the European Commission and all ports and port facilitiesmay be subject to inspection and audit by the EC during the period of validity.This combined PSP template includes the requirements of both the EU Regulation and the EU Directive and shouldbe used for single facility ports, where Art. 2.4 does not apply*.The Port Security Officer is responsible for the creation of the port security plan for a port, comprising the portfacility and relevant port areas, for the attention of the Port Security Authority. This will subsequently be uploadedto the SafeSeasIreland system for approval by the Administration.* Single Facility Ports where an approved assessment confirms that the boundaries of the Port and the Facility are thesame will continue to be subject to the requirements of the Regulation only (as per Art 2.4 of Directive 2005/65/EC)and will only require a Port Facility Security Plan, to be submitted for approval via SSI.Brian HoganChief SurveyorIrish Maritime Administration4
Port / Port Facility NameDateIssue NoGlossary & DefinitionsPort: any specified area of land and water with boundaries defined by the Member State in which the port issituated, containing works and equipment designed to facilitate commercial maritime transport operations.Port Boundary: the security boundary around a port to include not just the entire operational and legal boundaryof the port, but also any adjacent buildings, infrastructure or operations which might have a negative impact on portoperation, should a security incident occur involving such buildings, operations or infrastructure.Ship/Port interface: interactions that occur when a ship is directly and immediately affected by actions involving themovement of persons or goods or the provision of port services to or from a ship.Port Facility: location where the ship/port interface takes place. This includes areas such as anchorages, waitingberths and approaches from seaward.Port Security Authority: Member States shall designate a Port Security Authority for each port. A Port SecurityAuthority may be designated for more than one port.Port Security Officer (PSO): A Port Security Officer shall be approved by the Member State as per Directive 2005/65EC. Each port, where practical, shall have a different Port Security Officer, but may, if appropriate, share a PortSecurity Officer.Port Facility Security Officer (PFSO): the person designated as responsible for the development, implementation,revision and maintenance of the port facility security plan and for liaison with the ship security officers and companysecurity officers as per Regulation 725/2004.Port Facility Security Assessment: Each port facility security assessment shall be carried out taking into account as aminimum the detailed requirements laid down in Regulation 725/2004. Port facility security assessments may becarried out by a recognised security organisation. Port facility security assessments shall be approved by the memberstate concerned. PFSA’s are to be completed using a template approved by the AdministrationPort Security Assessment: Each port security assessment shall be carried out taking into account as a minimum thedetailed requirements laid down in Annex I of Directive 2005/65/EC. Port security assessments may be carried out bya recognised security organisation. Port security assessments shall be approved by the member state concerned.Port security assessments are to be completed using a template approved by the AdministrationSecurity Level 1: the level for minimum appropriate protective security measures shall be maintained at all timesSecurity Level 2: the level for which appropriate additional protective security measures shall be maintained for aperiod of time as a result of a heightened risk of a security incidentSecurity Level 3: the level for which further specific protective security measures shall be maintained for a limitedperiod of time when a security incident is probable or imminent, although it may not be possible to identify thespecific target.5
Port / Port Facility NameDateIssue NoDistribution & Amendment RecordsDistribution RecordDateCopyNoIssued toHard /SoftcopyLocation heldAmendment RecordDate AmendedAmendmentChapter & Page ref6
Port / Port Facility NameDateIssue NoExecutive Summary7
Port / Port Facility NameDateIssue NoChapter 1 Port Facility General Information1.1General Information1.2Port Facility Structural and operational information1.3Organisational Structure8
Port / Port Facility NameDateIssue No1.1 Port Facility General InformationName of Port Facility(& any alternativenames)PSO name & contactdetailsPFSO name & contactdetailsIs there an alternativePFSOYesNoIf Yes, give detailsName & contact ofRecognised SecurityOrganisationName and contactdetailsof local Garda Station/Crime preventionofficer24HR EmergencyContact Numbers9
Port / Port Facility NameDateIssue No1.2 Port Facility Structural and operational informationSize and briefdescription of port /port facility includingsub areasNo. of Berths andvessel typesOrigins &destinations of cargoshipped through portfacilityDoes the port handleDangerous Goods? Ifyes, give detailsYesNo10
Port / Port Facility NameDateIssue No1.3 Organisational StructureIdentify all organisational aspects relevant to overall port securityBoard of DirectorsPort SecurityAuthorityCEO Name:Port Security OfficerName:Contact:PFSO Name:Contact:Security CompanyContactLocal crimeprevention officer/Garda representativeAlternative PFSOName:Contact11
Port / Port Facility NameDateIssue NoChapter 2 Management of Security Procedures2.1Security Level Changes2.2Personnel with security duties2.3Port Security Plan Review, Amendment & Audit2.4Government Officials requiring access2.5Reporting of and response to Security Threats, incidents & breeches2.6Document & information security2.7Security Equipment Maintenance2.8Security Training2.9Security Drills & Exercises2.10Evacuation Procedures12
Port / Port Facility Name2.1DateIssue NoSecurity Level ChangesList the procedures to follow in the event of a change in security level, both during normal working hours and out ofhours.Tables / bullet format only13
Port / Port Facility NameDateIssue No2.2Duties of Port Facility Security Personnel and other port & port facility personnel onsecurity aspectsExplain the role of security personnel and their reporting procedures and for other personnel regarding securityaspects. (Refer to ISPS Code Part A, Section 17.2)14
Port / Port Facility Name2.3DateIssue NoPort Security Plan Review, Amendment & AuditList of proceduresTables / bullet format only15
Port / Port Facility Name2.4DateIssue NoGovernment Officials requiring accessProcedures for dealing with Government OfficialsTables / bullet format only16
Port / Port Facility Name2.5DateIssue NoReporting of and response to Security Threats, Incidents & BreechesList of procedures for response to threats (including cyber threats and UAV’s etc.), Incidents and Breaches andreporting of sameTables / bullet format only17
Port / Port Facility Name2.6DateIssue NoDocument & information securityOutline how information and documents are securedTables / bullet format only18
Port / Port Facility Name2.7DateIssue NoOperation, Testing, Calibration and Maintenance of Security EquipmentOutline the operation, testing, calibration and maintenance of security equipment – Calibration and maintenance tobe carried out by a licenced contractorTables / bullet format only19
Port / Port Facility Name2.8DateIssue NoSecurity TrainingProvide training requirements for all staff, list of courses only – please keep training records separateTables / bullet format only20
Port / Port Facility Name2.9DateIssue NoSecurity Drills & ExercisesDrills are defined as practising the participants in their roles and responsibilities.Exercises are defined as testing the processes and procedures as well as practising the participants in their roles andresponsibilities. They will consist of a series of actions within a broad scenario designed to test procedures andparticipants in a varying degree of urgency or dilemma. Exercises, where possible, should include the Port Tenants,adjacent infrastructure, ships alongside, Local Authorities & Law Enforcement Agencies.The Port Operator shall forward to the Marine Survey Office no later than the 31st January each year, a provisionalyearly schedule of Drills & Exercises it intends to conduct.Individual drill & exercise reports shall be kept separate from the Plan.Tables / bullet format only21
Port / Port Facility NameDateIssue No2.10 Evacuation ProceduresRemote assembly points to be specified in addition to normal assembly point.Outline security procedures and maintenance in the event of evacuation from the Port / Port Facility & ShipsDetails of muster pointsTables / bullet format only22
Port / Port Facility NameDateIssue NoChapter 3 Communication3.1Ship & Port Facility Communication Links3.2Ship Security Alert3.3Ship Security Incident3.4Port Security Incident3.5Information to be provided by Ships3.6Reporting procedures to Government3.7Vetting & Screening of personnel with a “Need to Know”23
Port / Port Facility Name3.1DateIssue NoShip & Port Facility Communication LinksProvide details of communication links with ships including backupDetails of communication links between port facility personnel with security dutiesTables / bullet format only24
Port / Port Facility Name3.2DateIssue NoShip Security AlertDetails of procedures following a ship security alert alongside and at seaProcedures for handling false alarmsTables / bullet format only25
Port / Port Facility Name3.3DateIssue NoShip Security IncidentAction taken in the event of a ship security incident (Personnel & authorities to be informed)Procedures for handling false alarmsProtection of communications hubTables / bullet format only26
Port / Port Facility Name3.4DateIssue NoPort Security IncidentAction taken in the event of a Port security incident (Personnel & authorities to be informed)Procedures for handling false alarmsProtection of communications hubTables / bullet format only27
Port / Port Facility Name3.5DateIssue NoInformation to be provided by ShipsProcedure for pre-arrival information. (To include measures to ensure that ISPS vessels without a pre-arrival reportin SSI are not permitted to berth at the port facility)Procedure for a Declaration of SecurityAction to be taken when the ship is at a higher level security than the port facilityProcedures for dealing with SOLAS ships without a valid security certificateTables / bullet format only28
Port / Port Facility Name3.6DateIssue NoReporting procedures to GovernmentChanges to security level reports and procedures for informing relevant officialsTables / bullet format only29
Port / Port Facility Name3.7DateIssue NoVetting & Screening of personnel with a “Need to Know”Details of procedures followed in obtaining background and current relevant information about personnel entrustedwith security sensitive informationIt is recommended that the screening process adheres to the British Standard 7858:2012All security service providers will be required to comply with The Private Security Services Act 200430
Port / Port Facility NameDateIssue NoChapter 4 Measures at Security Level 14.1Physical Security4.2Access to the Port and Port Facility4.3Check & Search procedures4.4Designated Restricted Areas4.5Designated Controlled Buildings4.6Security of Cargo and the cargo handling equipment4.7Monitoring of security of the port & port facility31
Port / Port Facility Name4.1DateIssue NoPhysical SecurityList physical security measures at normal security levelInclude all fences, lighting, cameras etc32
Port / Port Facility Name4.2DateIssue NoAccess to the Port & Port FacilityInclude all access gates, Entry control points, ID clearance, types of passes etc33
Port / Port Facility Name4.3DateIssue NoCheck & Search proceduresInclude procedures for ship’s crew & shore leaveChecking procedures for personsChecking procedures for baggage & unaccompanied luggageChecking procedures for vehicles, cargo & freightChecking procedures for ships storesProcedures for recording information34
Port / Port Facility Name4.4DateIssue NoDesignated Restricted AreasList of restricted areas (permanent & temporary)35
Port / Port Facility Name4.5DateIssue NoDesignated Controlled BuildingsAny areas designated as a controlled building36
Port / Port Facility Name4.6DateIssue NoSecurity of Cargo and the cargo handling equipmentProcedures for the security of cargo & cargo equipment37
Port / Port Facility Name4.7DateIssue NoMonitoring of security of the port & port facilityProcedures for monitoring security & list of resources used.Include all physical security monitoring equipment38
Port / Port Facility NameDateIssue NoChapter 5 Measures at Security Level 25.1Physical Security5.2Access to the Port & Port Facility5.3Liaison with Port Tenants and Owners/operators of adjacent infrastructure5.4Check & Search procedures5.5Designated Restricted Areas5.6Designated Controlled Buildings5.7Security of Cargo and the Cargo handling equipment5.8Monitoring of security of the port & port facility39
Port / Port Facility Name5.1DateIssue NoPhysical SecurityInclude only information for additional security measures, over and above those mentioned at Security Level 140
Port / Port Facility Name5.2DateIssue NoAccess to the Port & Port FacilityInclude only information for additional security measures, over and above those mentioned at Security Level 141
Port / Port Facility Name5.3DateIssue NoLiaison with Port Tenants and Owners/operators of adjacent infrastructureOutline any agreed procedure for contacting tenants and adjacent users in the event of increased security42
Port / Port Facility Name5.4DateIssue NoCheck & Search proceduresInclude only information for additional security measures, over and above those mentioned at Security Level 143
Port / Port Facility Name5.5DateIssue NoDesignated Restricted AreasAny additional areas that will be restricted in the event of an increase in securityExtra security measures for at restricted areas44
Port / Port Facility Name5.6DateIssue NoDesignated Controlled BuildingsInclude only information for additional security measures, over and above those mentioned at Security Level 145
Port / Port Facility Name5.7DateIssue NoSecurity of Cargo and the Cargo handling equipmentInclude only information for additional security measures, over and above those mentioned at Security Level 146
Port / Port Facility Name5.8DateIssue NoMonitoring of security of the port & port facilityInclude only information for additional security measures, over and above those mentioned at Security Level 147
Port / Port Facility NameDateIssue NoChapter 6 Measures at Security Level 36.1Physical Security6.2Access to the Port & Port Facility6.3Liaison with Port Tenants and Owners/operators of adjacent infrastructure6.4Check & Search procedures6.5Designated Restricted Areas6.6Designated Controlled Buildings6.7Security of Cargo and the Cargo handling equipment6.8Monitoring of security of the port & port facility6.9Emergency Closure48
Port / Port Facility Name6.1DateIssue NoPhysical SecurityInclude only information for additional security measures, over and above those mentioned at Security Level 249
Port / Port Facility Name6.2DateIssue NoAccess to the Port & Port FacilityInclude only information for additional security measures, over and above those mentioned at Security Level 250
Port / Port Facility Name6.3DateIssue NoLiaison with Port Tenants and Owners/operators of adjacent infrastructureInclude only information for additional security measures, over and above those mentioned at Security Level 251
Port / Port Facility Name6.4DateIssue NoCheck & Search proceduresInclude only information for additional security measures, over and above those mentioned at Security Level 252
Port / Port Facility Name6.5DateIssue NoDesignated Restricted AreasInclude only information for additional security measures, over and above those mentioned at Security Level 253
Port / Port Facility Name6.6DateIssue NoDesignated Controlled BuildingsInclude only information for additional security measures, over and above those mentioned at Security Level 254
Port / Port Facility Name6.7DateIssue NoSecurity of Cargo and the Cargo handling equipmentInclude only information for additional security measures, over and above those mentioned at Security Level 255
Port / Port Facility Name6.8DateIssue NoMonitoring of security of the port & port facilityInclude only information for additional security measures, over and above those mentioned at Security Level 256
Port / Port Facility Name6.9DateIssue NoEmergency ClosureProcedures for ceasing port operations upon request by Government Officials/AuthoritiesProcedures for denying access to the port or port facilities57
Port / Port Facility NameDateIssue NoChapter 7 Port Security Standard Operating ProceduresSOP 1. Action for Receipt of Phone Bomb ThreatSOP 2. Search and Verification ProcedureSOP 3. Actions if a Suspicious Object / Device is foundSOP 4. Actions if a Ship is Hijacked within a Port FacilitySOP 5. Actions on Discovering a Suspicious Postal / Courier ItemSOP 6. Initiation of Relevant Emergency / Major Incident PlanSOP 7. Action for Discovery of Suspicious PersonsSOP 8. Cyber Risk Management Procedures58
Port / Port Facility NameSOP 1.DateIssue NoAction for Receipt of Phone Bomb Threat59
Port / Port Facility NameSOP 2.DateIssue NoSearch and Verification Procedure60
Port / Port Facility NameSOP 3.DateIssue NoActions if a Suspicious Object / Device is found61
Port / Port Facility NameSOP 4.DateIssue NoAct
revision and maintenance of the port facility security plan and for liaison with the ship security officers and company security officers as per Regulation 725/2004. Port Facility Security Assessment: Each port facility security assessment shall be carried out taking into account as a
