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6Broseley Town CouncilMinutes of a Finance Committee meetingheld at 7pm within the Libraryon Tuesday 22 February 2022Present:Cllr. Charlie Garratt (Chair), Cllr. Michael Burton, Cllr. Ian West and Cllr. Mark Garbett.In attendance:Gwilym Rippon Locum Town ClerkShirley Reynolds Locum RFO2 Members of the public706/2021Chairman’s WelcomeThe Chairman welcomed everyone to the meeting.707/2021Apologies for absenceThere were no apologies received.708/2021Public ParticipationThere were no requests received.709/2021Disclosure of Pecuniary InterestsMembers were reminded that they are required to leave the room during the discussion andvoting on matters in which they have a disclosable pecuniary interest, whether or not theinterest is entered in the Register of Members’ Interests maintained by the Monitoring Officer.There were no Interests declared.710/2021DispensationsNone requested.711/2021Minutesa) Members considered for approval the minutes of a Finance Committee meeting held on25 January 2022, there were a couple of wordage alterations, these were agreed by allmembers.It was PROPOSED, SECONDED and AGREED that the minutes be APPROVED andADOPTED as a true record.The Chairman asked members to allow one of the grant applications 720/2021 to be consideredat the start of the meeting. This was PROPOSED, SECONDED and AGREED . Members discussedthe grant application and asked fo r clarification on several points from the representatives ofthe Royal British Legion who were in attendance. Following deliberation, it was PROPOSED,SECONDED and AGREED to recommend this grant application to full council to be paid underS137.1

712/2021Payment ScheduleMembers considered the requests for payment.It was PROPOSED, SECONDED and AGREED that the following payments are to be made.OrganisationGR Consultancy – Locum CostsBunnacrick Consultants – HR SupportNW Solicitor – Profession chargesJDH Business Services Ltd - 2021/22 interim internal auditShropshire Council - Play Area InspectionAmazon - Digital Voice RecorderPayment Amount 1,225.00 700.00 VAT 208.00 382.50 VAT392.00 VAT 38.32 VATMembers considered a further request for payment.It was PROPOSED, SECONDED and AGREED that the following paymen t be recommended toFull Council for payment.OrganisationGR Consultancy – Locum Costs713/2021Payment Amount 2,170.00Spend to DateMembers considered the income and cost centre report for January 2022, it was PROPOSED,SECONDED and AGREED that the cost centre report is to be accepted, the RFO was asked tocheck 4030/120 and 4030/150 nominal code and transfer monies to 4030/110 if requ ired.714/2021Bank ReconciliationMembers considered the bank reconciliation for January, it was PROPOSED, SECONDED andAGREED to approve the bank reconciliation for the Current account for the month of January2022.715/2021Other Financial ReportsMembers NOTED the Balance sheet and the level of reserves.716/2021Neighbourhood FundMembers were asked to consider the necessary actions. Discussion followed on what projectscould be considered for the Neighbourhood fund and it was PROPOSED, SECONDED andAGREED to recommend the CCTV Yr. 1 and BMX resurfacing projects to Full Council if thesemeet the criteria.717/2021Task and Finish GroupMembers were asked to consider the necessary actions for the three-year plan, Cllr Garbettwas asked to join this group to fill the vacancy. It was PROPOSED, SECONDED and AGREED tomeet on 2 n d March 3033 at 6pm to discuss years 2 and 3 in readiness to report to Full Council.718/2021MUGA AccountsMembers were informed that a meeti ng with the management committee was being arrangedand that any changes would be brought to the next meeting for approval.719/2021Earmarked ReserveMembers were asked to consider the 50 increase to EMR 335 for the Cape Street noticeboard.It was PROPOSED, SECONDED and AGREED that EMR 335 would be increased to 450.720/2021GrantsMembers were asked to consider a grant application from Barrow 1618 C of E Free School .Members stated that previous grant applications which were for education purposes had been2

refused. Members felt this application was for education and therefore following previouspractice they would not approve the application , the Locum Clerk was asked to inform theapplicant of the decision , it was PROPOSED, SECONDED and AGREED that the request for agrant would not be approved.721/2021Update on the Internal Audit report issuesThe Locum Clerk was dealing with the outstanding issues, he confirmed that matters were inhand and that he would provide a report to members at a future meeting .NOTED.722/2021Staff Salaries and PensionsMembers were asked to consider a suitable date for members to come in to the office to carryout an internal check, it was AGREED that Cllr. Mike Burton and Cllr. Charlie Garratt wouldcarry out the check on 1 March at 9.30am.723/2021Date of Next MeetingIt was NOTED that the next meeting would take place on Tuesday 22 March 2022.Public Bodies (Admission to Meetings) Act 1960Pursuant to Section 1(2) of the above Act it was PROPOSED, SECONDED and RESOLVED thatdue to the confidential nature of the business to be transacted the public and press shouldnot be present.724/2021Finance TrainingMembers were asked to consider a nd approve a quotation from Rialtas it was PROPOSED,SECONDED and AGREED that the quotation be approved and that the staff training and multiuser licence be purchsed .725/2021Ground Maintenance EquipmentMembers were ask ed to consider and approve a quotation to purchase a replacement strimmer .It was PROPOSED, SECONDED and AGREED that the strimmer be purchased from Oakley’s.726/2021Welcome Back FundMembers were asked to consider the proposal from Shropshire Council . It was PROPOSED,SECONDED and AGREED to approve all payments made and recommended these are ratifiedby Full Council.727/2021Office AssetsMembers were asked to consider the disposal of two broken desk top printers . It wasPROPOSED, SECONDED and AGR EED that the disposal of the two printers b e approved.728/2021Waste DisposalMembers were asked to consider and approve the waste disposal quotation s. It wasPROPOSED, SECONDED and AGREED that the quotation for the secure waste bin be approved.The meeting closed 20:45Signed:Date:Chairman3

7SupplierPost Officea stata statGarden Machinery Bunnacrick opshire CouncilMicroshadeAK WilliamsAslesKWD MaintenanceGK SafetyHealthmaticBirchmeadowNaomi WoodGR ConsultancyRBL Broseley BranchSupplierUK irley Reynolds Fellow SLCCTown Clerk & 50.8541.6557.09449.85224.36MarchPayments Made Between Meetings - BACS/ChequeCost CentreNotesVATInvoice Date ByOur 90Printer charges - libraryPrinter charges 0fficeInvoice 445624 Min 693/21Invoice 3004 Hire bar & hall Mayors event 11/12/21 Min 760/21 TC 8/3/21Invoice 3006 Playscheme Dec grant funding Min 589/21Invoice 3020 Room hire 18 & 26 January Min 760/21 TC 8/3/21Invoice 2970 Room hire 15th Oct Interviews Min 760/21 TC 8/3/21Invoice 2393 HR Services & InsuranceInv GB-140081771-2022-18391 Min 712/2021toiletsInvoice 000418 Min 725/21Invoice 2593214 lighting chargesInvoice 2593214 lighting chargesInvoice 7154454 4th Qtrly contribution management feesInvoice 15792 office cloudInvoice 14345 Woodgrain ContiboardInvoice 54778 toilet hireInvoice 0050 Grave DiggingInvoice 3432 Min 456/21 TC 9/11/21toiletsInvoice 3031 Room hire 8th, 15th and 24th February Min 760/21 TC 8/3/21Invoice 10/21/130 TC 8/03 Min 760/21Invoice 91 TC 8/03 Min 760/21Grant TC 08/03 Min 760/21Payments Made Between Meetings -Direct DebitVATInvoice Date ByOur RefCost CentreNotes2027/02/2022 DD546 4420/150 fuel card2018/02/2022 DD544 4600/200 library electricity2018/02/2022 DD545 4600/200 Library gas2028/02/2022 BACS527 4500/150 waste cemetery2028/02/2022 BACS528 4600/160 waste birchmeadow2028/02/2022 BACS529 4770/200 waste library2002/03/2022 BACS557 4420/140 Street lights2002/03/2022 BACS558 4420/140 Street lights2002/03/2022 BACS559 4420/140 Street lights

804/03/2022Page 1Broseley Town Council13:26Detailed Income & Expenditure by Budget Heading 01/03/2022Month No: 11Cost Centre ReportActualCurrent MthActual YearTo DateCurrentAnnual BudVarianceCommittedAnnual Total ExpenditureFundsAvailable% SpentTransferto/from EMR100 Income1076 Precept0273,088273,0880100.0%1077 Neighbourhood Fund Income07,1200(7,120)0.0%1090 Interest Received001001000.0%1100 SCC Maintenance Income01,5001,5000100.0%6501,2500(1,250)0.0%1510 Cemetery Fees1500 Burial Fees Income028,76839,37510,60773.1%1700 Library Income05551,00044555.5%1710 BMC Solar Energy 8,524)108.8%1,720352,077323,553(28,524)4000 Salaries1,22586,901100,00013,09913,09986.9%4020 Employer NI1,86313,51712,600(917)(917)107.3%4030 5,097)(115,195)(148,320)(33,125)4000 Salaries1,9905,8420(5,842)(5,842)0.0%4030 Pension(636)00000.0%1900 MUGA Income1990 Grants and Other IncomeIncome :- IncomeNet Income0110 Salaries & Wages4910 Contingency for StaffSalaries & Wages :- Indirect ExpenditureNet Expenditure00120 Administration4040 Staff Mileage & Benefits4060 Other Non Staff Expenses4070 Training4090 Audit Fees4110 95.5%4120 Stationery, Postage, Printing6533,1642,500(664)(664)126.6%4130 Telephone & Broadband2412,3031,500(803)(803)153.6%4140 IT 2,313)(2,313)157.8%4180 Vehicle Insurance4150 HR Support0814700(114)(114)116.3%4190 Vehicle )150.8%(4,081)(29,329)(19,450)9,8792997784420 Maintenance4600 UtilitiesAdministration :- Indirect ExpenditureNet Expenditure6000plus Transfer from EMR0778778Continued over page

04/03/2022Page 2Broseley Town Council13:26Detailed Income & Expenditure by Budget Heading 01/03/2022Month No: 11Cost Centre ReportMovement to/(from) Gen ReserveActualCurrent MthActual YearTo Date(3,781)(28,551)CurrentAnnual BudVarianceCommittedAnnual Total ExpenditureFundsAvailable% SpentTransferto/from EMR140 Public Lighting4400 Replacement Lighting06,0231,000(5,023)(5,023)602.3%6,0234410 Lighting 9)4010 Salaries 1502,71130,70338,9008,1978,19778.9%4030 Pension(364)00000.0%4420 0 Waste Disposal4082,8763,50062462482.2%4510 Portable Toilet 941916.2%4420 MaintenancePublic Lighting :- Indirect ExpenditureNet Expenditure6000plus Transfer from EMRMovement to/(from) Gen Reserve07,833150 Burial Grounds4520 Replacement Machinery4530 Heating/Lighting4540 Water Rates0478400(78)(78)119.5%4541 Grave Digging01,2602,00074074063.0%4780 Green Space 51,994)Burial Grounds :- Indirect ExpenditureNet Expenditure6000plus Transfer from EMRMovement to/(from) Gen Reserve0(16,490) 1749.0%15,259(15,902)131.0%15,259160 Birchmeadow Centre4420 Maintenance4702,1401,200(940)(940)178.3%4600 751.5%Birchmeadow Centre :- Indirect ExpenditureNet Expenditure0170 General4100 Professional and Legal Fees4650 Mayor's AllowanceContinued over page

04/03/2022Page 3Broseley Town Council13:26Detailed Income & Expenditure by Budget Heading 01/03/2022Month No: 11Cost Centre ReportActualCurrent MthActual YearTo DateCurrentAnnual BudVarianceCommittedAnnual Total ExpenditureFundsAvailable% SpentTransferto/from EMR4661 Citizen of the Year Award001001001000.0%4680 25,961)4420 Maintenance04,5836,2501,6671,66773.3%4540 Water )(18,577)254.8%18,9884720 Playscheme08,1532,250(5,903)(5,903)362.4%4721 Broseley In Bloom04,4805,00052052089.6%General :- Indirect ExpenditureNet Expenditure6000plus Transfer from EMRMovement to/(from) Gen Reserve01,000180 ToiletsToilets :- Indirect ExpenditureNet Expenditure0190 Community Support/Subscription4700 Grants & Community Funding4722 Youth Provision001,0001,0001,0000.0%4739 SALC Subscription01,6382,00036236281.9%4740 Subscriptions & 2950(295)(295)0.0%Community Support/Subscription :- IndirectExpenditureNet Expenditure6000plus Transfer from EMRMovement to/(from) Gen Reserve018,988200 Library4000 Salaries4420 Maintenance4540 Water Rates4600 Utilities4770 Supplies & Services4860 Car ParksLibrary :- Indirect ExpenditureNet 2)(21,200)(148)00Continued over page