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U.S. Department of EducationGrant Performance Report (ED 524B)Executive SummaryOMB No. 1894-0003Exp. 04/30/2014PR/Award # P031C110090(See Instructions)Coastal Bend College Project OASIS (Optimizing Academic Success in the Sciences) has two goals as follows:Goal 1: Increase the number of Hispanics and other low income students obtaining degrees in STEM fields.Goal 2: Develop model transfer articulation agreements in science and other STEM fields.The Project’s progress by objective is summarized below.1. Redesign course structures to optimize student success rates in gatekeeper science courses and math courses for STEMdegrees.By the end of the grant period, learning spaces at Coastal Bend College locations will be modernized. The renovation out‐comes will be eight laboratories and a Learning Commons. Curriculum revisions in eleven courses, an Every‐Other‐Weekend College, new teaching technology, and career awareness activities will result in 5‐9% increases of passing ratesin redesigned courses.To date, laboratory renovation has been completed for two Beeville campus laboratories after research and site visits toOur Lady of the Lake University and Lone Star College – Cy‐Fair. The course redesign process is in progress. Faculty con‐tracted for the first three courses are due to pilot them Spring 2013. An additional chemistry was added to the list of cours‐es to be redesigned. The course is CHEM 1406, a prerequisite course for health science majors. Much of CHEM 1406’s cur‐riculum to be designed in a module format will be the basis for the course listed in the Project’s application. That course isCHEM 1411, a staple for science majors. Also, the science department worked with book publishers to incorporate STEMcareer modules into the textbook and to produce lab manuals as part of the course redesign.Professional development related to course redesign were /13/201208/27‐28/201209/20‐21/2012Professional Development TopicsMagna Webinar‐10 Ways to Improve Blended Course DesignRetention and Attrition Workshop/Seminar with Dr. Allen SeidmanLearn Smart Workshop with Melissa FritzLabpaq Webinar "How To Create a Rigorous Wet Lab Experience for Online ScienceCourses" & "Phase 1 Retention Plan Development" with Chad CummingsCourse Redesign Baseline Data Collection and Professional Development with Dr.Malcolm HillTeam Based Learning "Group Work that Works for Critical Thinking & Engagement""Designing Application Exercises In Your Discipline" with Dr. Michael SweetCamtasia Training by Amador RamirezPlugged In: Coastal Bend College Title V Distance Learning Symposium with variouspresentersVerneir Training with Judy B. DayBlackBoard Designer Training with Yolanda CharlesSupplemental Instruction Training with Dr. Maureen HerleyCourse Redesign with Dr. Malcolm HillDanny Garcia was hired as weekend college coordinator. Three courses are being redesigned into a weekend college for‐mat: BIOL 1408, CHEM 1411 with parts of CHEM 1406), and BIOL 2304. Larissa Diaz then Katy Gifford were hired to releasethe division chair to devote time as OASIS assistant director. The weekend college first offered courses Fall 2012.ED 524BPage 2 of 5
2. Develop support services for science and STEM field students to increase course retention, college persistence, and grad‐uation.By the end of the grant period, 600 science students will participate in case management. EOWC students will also partici‐pate in case management. Anticipated results of case management, STEM clubs, student workshops, tutoring, guest lec‐turers, test reviews, and other support services include: a 20% increase in STEM majors and an increase of retention andpersistence rates of 9%.To date, three case managers are hired: Amy Gonzales, Holly Gaskins, and Angelica Smithwick. An early alert systemhas been purchased and is currently being installed and tested. The ZOGOTECH system was contracted, installed, and isbeing set up. The kickoff was delayed which delayed case management and student tracking. New anticipated date ofkickoff is Spring 2013.Supplemental Instruction will be offered starting Spring 2013. Professional development for SI Supervisors started duringthe current 2011‐2012 reporting period.3. Increase CBC faculty/professional development opportunities.The approved application identified needed professional development in the areas of: course redesign, instructional tech‐nology, case management, early alert processes, and data driven decision making. Dr. Robert Whitman assessed profes‐sional development needs through several phone conferences with Science faculty and OASIS staff and through a workshopon 6/29/2012.Other professional development activities not previously listed during this reporting period are:DateProfessional Development Topics1/12/2012Ektron WebpageTraining Level 1 with Amador Ramirez1/25/2012Ektron WebpageTraining Level 2 with Amador RamirezAchieving The Dream‐Developing a Culture of Evidence and Data Driven Decision Mak‐2/24/2012ing Dr. John Brockman and Richard Whipple03/12‐14/2012Regional H.S.I. Consortium Conference3/30/2012Retention and Attrition Workshop/Seminar with Dr. Allen Seidman4/20/2012Retention Workshop with Alma Adamez4/22/2012Developmental Education Workshop with Cynthia Farrell07/29/2012‐NACADA Summer Institute with NACADA faculty08/03/20124. Expand degree transfer articulation agreements in science and other STEM fields.By the end of the grant period, 25 degree transfer articulation agreements in STEM majors will be in place. Universityparticipation in Coastal Bend College activities will be actively sought. The development of add‐on modules to CBC gen‐eral biology courses that will allow its students biology for majors course credit will be developed by university facultyfacilitating transferability of the course.Current efforts to increase university participation in the OASIS Project include representation from 3 universities in theProject steering committee. Conversations with Texas A&M Corpus Christi, Texas A&M Kingsville, Texas A&M San Antonio,Texas A&M Laredo, Texas A&M Commerce, University of Houston Victoria, and the Our Lady of the Lake University havetaken place and will result in degree transfer articulation agreements.Completed were five new 2 2 agreements with Texas A&M Kingsville in: Biomedical, Chemistry, Geology, Geology Special‐ization in Biomedical, Mathematics (BA) and Mathematics (BS). The Biology 2 2 was revised.ED 524BPage 3 of 5
OMB No. 1894-0003Exp. 04/30/2014U.S. Department of EducationGrant Performance Report (ED 524B)Project Status ChartPR/Award # P031C110090SECTION A - Performance Objectives Information and Related Performance Measures Data (See Instructions. Use as many pages as necessary.)1. Project Objective[ ] Check if this is a status update for the previous budget period.1. Redesign course structures to optimize student success rates in gatekeeper science courses and math courses for STEM degrees.1.a. Performance MeasureMeasure TypeProjectPg. 16 (1.1)Renovate two science laboratories in Beeville.TargetComplete.1.b. Performance MeasurePg. 16 (1.1)Curriculum revision (technology enhanced, hybrid, weekend col‐lege formats) will occur in three science courses.Pg. 17 (1.8)The Weekend College Coordinator and fulltime biology faculty (forAssistant Director Release) will be hired.Complete.ED 524BRawNumberRatio2/%Actual Performance DataRawNumberRatio%2/Quantitative DataMeasure TypeProjectIn progress.1.c. Performance MeasureQuantitative DataTargetRawNumberRatio3/%Actual Performance DataRawNumberRatio%/Quantitative DataMeasure TypeProjectTargetRawNumberRatio2/%Actual Performance DataRawNumberRatio%2/Page 3 of 5
1.d. Performance MeasurePg. 17 (1.9)Virtual lab modules will be completed in three science courses.Quantitative DataMeasure TypeProjectTargetRawNumberRatio3/%Actual Performance DataRawNumberRatio%In progress.1.e. Performance MeasurePg. 17 (1.10 )Career awareness modules will be incorporated in two science courses.Quantitative DataMeasure TypeProjectTargetRawNumber2In progress./Ratio%Actual Performance DataRawNumberRatio%/1.f. Performance MeasurePg. 17 (1.11)Software and PC laptops will be distributed to 50% of science facultycourse developers.Quantitative DataMeasure TypeProjectExceeded./TargetRawNumberRatio5/%Actual Performance DataRawNumberRatio%8/100%Explanation of Progress (Include Qualitative Data and Data Collection Information1 .Data collection: site visits to a university and community college, renovation plans.2. Lab renovation are complete for 2 Beeville Campus laboratories. Research and site visits to Our Lady of the Lake University and Lone Star College – Cy-Fair served as guidesto CBC rennovations. Faculty contracted for the first three courses to be redesigned. An additional chemistry course was added to the list of courses to be redesigned. The courseis CHEM 1406, a prerequisite course for health science majors. CHEM 1406’s curriculum is designed in a module format and will be the basis for the course listed in the Project’sapplication. That course is CHEM 1411, a staple for science majors. Also, the science department worked with book publishers to incorporate STEM career modules into the textbook and to produce lab manuals that will be part of the course redesign. Professional development was offered in the areas of data driven decision making, developing studentlearning outcomes, blended course design, active learning course design, retention planning, supplemental instruction, and utilizing teaching technology. A fulltime biology instructor and the Every-Other-Weekend College Coordinator have been hired (Jan. 2012). EOWC course offerings started in the Fall 2012 in Beeville and Alice.3.N/A4.University and campus site visits to model laboratory facilities affirmed the research cited in the grant application and renovation plans continue.ED 524BPage 4 of 5
1.U.S. Department of EducationOMB No. 1894-0003Exp. 04/30/2014Grant Performance Report (ED 524B)Project Status ChartPR/Award # P031C110090SECTION A - Performance Objectives Information and Related Performance Measures Data (See Instructions. Use as many pages as necessary.)2. Project Objective[ ] Check if this is a status update for the previous budget period.Develop support services for science and STEM field students to increase course retention, college persistence, and graduation.2.a. Performance MeasurePg. 17 (2.1)Staff will be hired to offer support services to science students: One Learning Skills Specialist to be split between Alice and Kingsville, and threecase managers, one each, in Alice, Beeville, and Kingsville.Measure TypeQuantitative DataProjectTargetRawNumber4%/Complete.2.b. Performance MeasureRatioActual Performance DataRawNumberRatio%4/Quantitative DataMeasure TypeOther performance measures due 2013-2016.TargetRawNumberRatio/%Actual Performance DataRawNumberRatio%/Explanation of Progress (Include Qualitative Data and Data Collection Information)1.N/A2.This objective is on schedule. The starting date for three of the support staff was moved July 2012 to September 2012 because the early alert system purchasedby the grant had a longer installation period than anticipated in the grant application. This change in the timeline has been approved by the Program Officer.3.N/A4.N/AED 524BPage 5 of 5
OMB No. 1894-0003Exp. 04/30/2014U.S. Department of EducationGrant Performance Report (ED 524B)Project Status ChartPR/Award # P031C110090SECTION A - Performance Objectives Information and Related Performance Measures Data (See Instructions. Use as many pages as necessary.)3. Project Objective[ ] Check if this is a status update for the previous budget period.Increase CBC faculty/professional development opportunities.3.a. Performance MeasurePg. 18 (3.1)50% of fulltime science faculty will receive course redesign and instructional technology training.Measure TypeProjectComplete and ongoing.3.b. Performance MeasurePg. 18 (3.2)NACADA training in case management retention/advising seminars willbe provided on campus.Pg. 18 (3.3)Staff will attend a NACADA NumberRatio1//100%Actual Performance DataRawNumberRatio%/Quantitative DataMeasure TypeTargetProjectActual Performance DataRawNumberRatio%Quantitative DataMeasure TypeIn progress.3.c. Performance MeasureQuantitative DataRawNumberRatio3/%Actual Performance DataRawNumberRatio%Complete.ED 524B3/Page 6 of 5
3.d. Performance MeasurePg. 18 (3.4)100 % of full-time faculty advisors, science case managers, student services counselors and advisors, and Institutional Research Office staff willbe trained to use the early alert system (ZOGOTECH)Quantitative DataMeasure TypeProjectTargetRawNumberRatio%/100%Actual Performance DataRawNumberRatio%/In progress.3.e. Performance MeasurePg. 18 (3.5)Professional development consultant will be hired to lead CBC in Professional development needs assessment to develop an implementation planfor next year.Quantitative DataMeasure TypeProjectTargetRawNumberRatio1/%Actual Performance DataRawNumberRatio%1/Complete.Explanation of Progress (Include Qualitative Data and Data Collection Information)1.N/A2.Professional development was contracted in the areas of data driven decision making, developing student learning outcomes, blended course design, active learning course design, retention planning, supplemental instruction, and utilizing teaching technology.3.N/A4.N/AED 524BPage 7 of 5
U.S. Department of EducationGrant Performance Report (ED 524B)Project Status ChartPR/Award # P031C110090SECTION A - Performance Objectives Information and Related Performance Measures Data (See Instructions. Use as many pages as necessary.)4. Project Objective[ ] Check if this is a status update for the previous budget period.Expand degree transfer articulation agreements in science and other STEM fields.4.a. Performance MeasurePg. 19 (4.1)Increase the number of transfer articulation agreements by 5.Measure TypeProgram &ProjectQuantitative DataTargetRawNumberRatio5/%Actual Performance DataRawNumberRatio%Complete.4.b. Performance MeasurePg. 19 (4.2)Obtain university commitment (3) to provide faculty/staff participation inOASIS Project activity.Complete./Quantitative DataMeasure TypeProgram &Project5TargetRawNumberRatio3/%Actual Performance DataRawNumberRatio%3/Explanation of Progress (Include Qualitative Data and Data Collection Information)1.N/A2.Three universities have representatives on the Project’s Steering Committee. Completed were five new 2 2 agreements with Texas A&M Kingsville in: Biomedical, Chemistry,Geology, Geology Specialization in Biomedical, Mathematics (BA) and Mathematics (BS). The Biology 2 2 was revised.3.N/A4.N/AED 524BPage 8 of 5
U.S. Department of EducationGrant Performance Report (ED 524B)Project Status ChartOMB No. 1894-0003Exp. 04/30/2014PR/Award # P031C110090SECTION B - Budget Information (See Instructions. Use as many pages as necessary.)5 Year Budget SummaryUS Department of Education FundsSTEM‐OASIS GRANT‐AWARD #P031C1100902011-2012ExpensesPersonnel 238,281.00 179,516.12 54,450.55 388,088.00 655.00Fringe BenefitsCarry 3.864,176.00 870,000.00 681,039.59OtherTotal Direct Costs(lines 1-8)2012-20132012-2013 Operating BudgetBudget .86110,601.00114,777.00 188,960.41 870,000.00 1,058,960.41 188,960.41 870,000.00 1,058,960.41Indirect Costs*Training StipendsTotal Costs(lines 9-11) 870,000.00 681,039.59 188,960.41 was left over from the 2011‐2012 year budget.Personnel and fringe expenses were lower than anticipated when the application was written. The hiring of several positions was delayed: the administrativeassistant, the Every‐Other‐Weekend College coordinator, two learning skills specialists, and the learning skills specialist. Also, the amount needed to hirer eachof the staff, except for the administrative assistant, was lower than anticipated. Several were recent graduates so they were placed at a lower pay scale thatothers with new experience would have been paid. This accounted for 64,649.22 of the left over funds.ED 524BPage 9 of 5
54,450.55 11,000.00 is requested in personnel and fringe carryover to provide payment to Every‐Other‐Weekend College faculty. This request was ap‐proved by the program officer.Travel expenses were more than anticipated. Approval was granted by the program officer for the project director, assistant project director, a case manager,and the Every‐Other‐Weekend College coordinator to attend an out of state summer institute (NACADA). Travel to professional development activities was alsomore than anticipated. 9,000.00 is requested in carryover to allow attendance to the Fifth Annual Title V/HSI Best Practices Conference, to be held March 11‐13, 2013 at New JerseyCity University, increased staff and faculty professional development, and site visits to model programs in course and classroom/lab redesign.Equipment funds were not expended. Two SmartBoards were budgeted at 5,942.00 per unit for a total of 11,884.00 The purchase was delayed to year 2 sothere would be more to time decide on the best specifications needed in the laboratories. There was a mistake in the total budget needed for year 1 which ex‐plains the remainder of the line item. 45,000.00 is requested in carryover. The SmartBoards will cost 9,000.00 each (not 5,942.00) and will be needed in 5 rooms (total cost 45,000.00). Two willbe needed for the renovated labs in Beeville, one for the learning commons, one for the Pleasanton campus, and one for an additional Beeville lab. ThePleasanton campus lab that was scheduled for renovation was renovated during the summer prior to the grant award announcement. Thus, the money will beexpended in an additional science lab that will serve as a multipurpose room to allow supplemental instruction and classroom and lab instruction.Supplies were not expended as expected. 20,000.00 is requested in carryover. Some of the supplies needed to equip the renovated labs in Beeville will be purchased in year 2. Additional funds will beneeded to equip the additional lab that is now scheduled for renovations in year 2. Even though the Pleasanton lab will not be renovated, it will be equippedwith new supplies. A copy machine will be leased for the project’s use.Contractual expenses were very close to the anticipated budget of 119,854.00. Unexpended funds were 15,998.00. 15,000.00 was allotted for the project tocontract a facilities project manager. The college had hired an agency to serve this role for all college projects so the project did not have to hire a separate facil‐ities project manager. 10,000.00 is requested in carryover to cover needed services in the additional Beeville lab.Construction costs for the two Beeville labs were lower than expected. 35,333.86 of the leftover funds of 45,515.14 is requested in carryover.Other costs were 52,651.11 more than anticipated. 100% of the science fulltime faculty received their laptops which doubled the software costs. More thananticipated professional development opportunities were offered. Some of the consultants cost more than anticipated.ED 524BPage 10 of 5
4,176.00 is requested in carryover. It is anticipated that this will cover professional development consultant charges. Travel will allow for more off campus pro‐fessional development carryover request for travel is 9,000.00Training Stipends at Coastal Bend College are expended under personnel expenses. 12,287.50 was distributed in training stipends.Budget changes did not negatively affect the project’s ability to achieve the approved activities and/or project objectives.SECTION C - Additional Information (See Instructions. Use as many pages as necessary.)The Pleasanton campus lab was scheduled for renovation in year two. It was renovated during the summer prior to the grant award announcement. Thus, themoney will be expended in an additional science lab that will serve as a multipurpose room to allow supplemental instruction and classroom and lab instruction.The Every‐Other‐Weekend College is experiencing low enrollment. A science track is being added in attempts to serve working students who are pre‐alliedhealth majors. Enrollment is being watched to see if the Every‐Other‐Weekend College is a viable alternative for adult students in the College’s service area.ED 524BPage 11 of 5
An early alert system has been purchased and is currently being installed and tested. The ZOGOTECH system was contracted, installed, and is being set up. The kickoff was delayed which delayed case management and student tracking. New anticipated date of kickoff is Spring 2013.
