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The Fixed Asset ManagementGroup shall maintain an inventoryof all District-Owned Fixed Assetsand equipment items, as definedby the Fixed Asset Policy ManualManual,for financial accountingg andinsurance purposes.
All Fixed Assets (Land, Buildings, FixedEquipment,Equipment Infrastructure,Infrastructure Vehicles andMoveable Equipment) are owned by theNewark Public School District and not by aspecificifi individual,i di id l departmentdtt or otherthoperating unit.All District employeesp yare ppersonallyyresponsible for protecting District propertyentrusted to them. This includes the propercare, maintenance, control, and reasonablesafeguards to prevent loss, damage or theft ofsuch equipment and other Fixed Assets.
gp shallThe Fixed Asset ManagementGroupmaintain an inventory of all District-OwnedFixed Assets and equipment items, as definedby the Fixed Asset Policy ManualManual, for financialaccounting and insurance purposes.All Fixed Assets and Equipment items with anacquisition cost of 2,000 or greater and allComputers, Laptops, Digital Cameras,CComputert PProjectorsj tandd relatedl t d equipmentitshall be labeled with a District identificationtag.g
Fixed Asset Report Tagginggg g Public SchoolEquipment TaggingTi NNon-PublicP bli SchoolS h lEquipmentq p Relocation Services
Old Books – Fixed AssetManagement Group willpick up old books,books providedthey are boxed up and havebeen approved by the Dept.of Teaching & Learning tobe discarded.discardedThe Obsolete Items formmust be properly filled outwith the appropriatesignatures.signaturesPick-ups dates arescheduled based on theavailability of the moversandd whenh theh formfhash beenbreturned to Fixed AssetManagement Group.All forms are located on theP drive under FA (forms).
Old Computers/Equipment –Fixed Asset ManagementGroup will pick up oldcomputers and equipment,provided they have beenppbyy the Dept.p ofapprovedInstructional & Technology tobe discarded.The Obsolete Items form mustbe properly filled out with theappropriatei t signatures.itPick-ups dates are scheduledbased on the availability of themovers and when the form hasbeen returned to Fixed AssetManagement Group.All forms are located on the Pdrive under FA (forms).
Obsolete Items Old Furniture – Fixed AssetManagement Group will notpick up old broken furniture,your custodians can discardthem. If the furniture is ingood shapegp and can be used byyanother School, then FA willpick them up.The Obsolete Items form mustbe properly filled out with theappropriatei t signatures.itPick-ups dates are scheduledbased on the availability of themovers and when the form hasbeen returned to Fixed AssetManagement Group.All forms are located on the Pdrive under FA (forms).
The Fixed Asset Management Group provides movingservicesthroughouttheoneihhh DistrictDi i fromflocation/school to another. The movers are not here toreplace the custodians, but to assist. We will moveClClassroomsanddDDepartments fromfone buildingb ildi toanother. We will also move Pianos and Photocopiersfrom one area to another.The Fixed Asset Management Group will no longerprovide moving services within a location/building.y the Custodial Staff.That service should be done byAll Relocation Services Request will have to besubmitted to our Department via email from the SLT(There is a minimum of five day turnover period).period)
If an individual, organization, or associationetc. indicates an intention to make a donationto the District, the donation proposal must besubmitted in writing on company letterheadwhen appropriate.*a purpose and use of donation*brief description of item* theh valuel off giftif If an attorney is representing the donor, thelawyer will have to contact the Office ofGeneral Counsel.
g the g/The location receivinggift/donationmustforward the written letter to the Office of FixedAsset Management Group for approval.Office of Fixed Asset Management Group willobtain the necessary signatures.No donation may be accepted prior to theapprovall off OffiOffice off FiFixeddAAssett MManagementtGroup.Office of Fixed Asset ManagementgGroupp willinspect and approve all donations of officefurniture prior to acceptance.
The Office of Instructional Technology willinspect and approve all donation of computerand/or computer related equipment.
pyThe custodian of the asset should reportanymissing/stolen to the Principal/DepartmentHead.The Principal/Department Head must make aPolice Report and along with the completedIncident Report.Th completedThel t dPPoliceli andd IIncidentid t reporttshould be forwarded to the Fixed AssetManagementgGroup.pCentral Office Coordinator will record presentdisposition in the computerized system
The Fixed Asset Managgpement Group shall maintain an inventory of all District-Owned Fixed Assets and equipment items, as defined by the Fixed Asset Policy Manual for financial by the Fixed Asset Policy Manual, for financial accounting and insurance purposes. All Fixed Assets and Equipment items with an
