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June 10, 2022Page 2come to our community. The potential for an EV charging station will be another bonus to ourcommunity. The charger will service two spaces with one charger. As announced in the proposal,IBEW has offered to pay for this cost, as well as any additional engineering necessary: i.e.adding a junction box at a new or existing power pole to future facilitate the EV charging. Wealso have received notice that the IBEW “brotherhood’s public service fund” would like tocontribute a 1,500 sponsorship for the rekindling of the Harvest Festival as well as othertangible contributions to the community in the future.Aside from the fire department and city hall, our town has no community centers. We need totake a step forward and invest in a community center where residents can gather to socialize andlearn new skills. The proposed Birdfoot Drive plan will be a forward movement worth our city'sinvestment in the future.Sincerely,Trina HendersonChair, Planning Commission, City of Tangent.

UnfinishedBusiness 1Birdfoot Sidewalk Design Phase Discussion - Motion

6/3/22 City Planner, Creed Eckert, and City Engineer, Ryan Quiqley met with DrewLindsey with IBEW (International Brotherhood of Electrical Workers) 280. Drew is veryinterested in on-street parking on this stretch of Birdfoot Drive which abuts the IBEW'svacant property on the corner of Hwy 99E.They intend to develop this property, possibly as a community center, and he feels onstreet parking would enhance the neighborhood and benefit his property directly.IBEW WOULD LIKE TO MAKE A FINANCIAL CONTRIBUTION TO THIS PROJECT AND THESTREET LIGHTING PROJECT:Drew indicated that IBEW is very community service-minded, and that they would liketo contribute any additional funds necessary to 'plumb', or run conduit for, ElectricVehicle (EV) quick-charging stations in a few of the new on-street parking spaces. Onecharger can service 2 spaces. Conceivably, IBEW would pay for this cost, as well as anyadditional engineering necessary, and adding a junction box at a new or existing powerpole to further facilitate EV charging in the future.Drew also indicated the brotherhood may be willing to pay for installation of one of thenew street light utility poles being contemplated by the city, reducing the city's cost forthe project. He is familiar with the current poor lighting issue at this intersection, andactually mentioned this possibility before staff shared that the council has recently beenworking on a task order to address the problem.

6/3/22 Meeting with IBEW 280 re: Birdfoot Drive/Hwy 99E ImprovementsPage 2A new pole at the SE corner of the intersection is one option described by Ryan thatwould appear to provide the greatest benefit in terms of improving safety, thoughadditional lighting either on an existing or other new pole may very well also be neededin order to make a marked difference in safety. Drew indicated he would be OK with anew pole being located on IBEW property, if desired.Drew suggested he would like to investigate available grant programs which may beavailable, for the IBEW to apply for on the city's behalf, or to assist the city with, forinstallation of EV charging stations.He described that IBEW uses "Market Recovery Funds" to explore new markets such asrenewable energy and electric vehicles, and that he would like to use somewhere in therange of 20-30,000 of these funds to have a positive impact on this project. Since IBEWis fairly new to EV charging, it's a skills development opportunity as well as an area fortheir market expansion. Significantly, it is also in keeping with their policy of beingcommunity-minded and contributing neighbors.Drew is interested in removing some trees from the north side of their property andoffered to do so in the near term, possibly including 1 that may be in the city's right-ofway, if desired. Ryan indicated that 1 or more of these likely would need to go.RESOURCES:IBEW has an employee who specializes in renewable energy and Electric Vehicle (EV)charging.IBEW works in close cooperation with the Central Electrical Training Center just south ofBarenbrug, and Drew proposes to investigate potential grant programs in partnershipwith CETC.IBEW works with several local electrical contractors who can provide competitive bids toperform much or all of the work for new street lighting and EV charging infrastructure,likely at a reduced cost vs. the typical market. He had already spoken conceptually witha few contractors about the potential project as of our meeting last week, and was totalk with them in more detail between then and our next meeting, Friday, June 10th.ADDITIONAL POTENTIAL COMMUNITY CONTRIBUTIONS:The brotherhood's "Public Service Fund" is used to sponsor agencies and events inLebanon (the Boys' and Girls' Club) and Albany (River Rhythms), among other locations,usually in the amount of 1,500 per event. He would like to contribute a 1,500sponsorship for the Harvest Festival, for instance, should it be rekindled in the future(there is a small committee looking into this currently). Other community events mayalso be eligible for sponsorship at a similar level.

City of TangentBirdfoot Drive (Hwy 99E to Old Mill Rd.)Sidewalk Improvements - Preliminary Cost EstimateSidewalk with Angled Parking nstr. Facilities & Temp ControlsMisc. Demolition & Site PreparationTemporary Protection & Direction of TrafficFoundation StabilizationRoadway & Sidewalk ExcavationStructural Fill MaterialRoadway Base Rock (10" Crushed Rock Base)Asphalt Concrete PavementCurb and Gutter (W/ 4" Crushed Rock Base)Concrete Sidewalk - 4" Depth (W/ 2" Crushed Rock Base)Concrete Sidewalk Access RampTruncated Dome Warning StripRoad Striping and Markings30" PipingCatch Basin & Outlet PipingManholesStorm Drain LSLSUnit Cost 21,100 12,700 10,600 100 35 25 25 130 40 12 50 500 2,500 250 4,500 10,000 35,000 10,000Construction CostContingencyEngineering (Design, Bidding, & Const. Admin.)Total Project CostTotal Cost 21,100 12,700 10,600 2,000 8,750 4,625 10,625 21,500 10,000 16,800 3,800 1,000 3,400 43,750 9,000 30,000 35,000 10,000 254,700 25,500 63,675 343,875

City of TangentBirdfoot Drive (Hwy 99E to Old Mill Rd.)Sidewalk Improvements - Preliminary Cost EstimateSidewalk Only - No Parking . Facilities & Temp ControlsMisc. Demolition & Site PreparationTemporary Protection & Direction of TrafficFoundation StabilizationRoadway & Sidewalk ExcavationRoadway Base Rock (10" Crushed Rock Base)Asphalt Concrete PavementCurb and Gutter (W/ 4" Crushed Rock Base)Concrete Sidewalk - 4" Depth (W/ 2" Crushed Rock Base)Concrete Sidewalk Access RampTruncated Dome Warning StripCurb Paint30" Piping and Ditch BackfillCatch Basin & Outlet PipingStorm Drain it Cost 15,600 9,400 7,800 100 35 25 130 40 12 50 500 4 250 4,500 35,000 10,000Construction CostContingencyEngineering (Design, Bidding, & Const. Admin.)Total Project CostTotal Cost 15,600 9,400 7,800 2,000 7,000 6,625 16,300 9,000 14,400 3,800 1,000 900 40,000 9,000 35,000 10,000 187,900 18,800 58,900 265,600

DATE:TASK1234CITY OF TANGENTHIGHWAY 99 & BIRDFOOT DR. STREET LIGHTINGMAN HOURS AND COSTSPROJECT No:04-Feb-22DESCRIPTIONPRINCMNGRPROJMNGR205.03MAN HOURSPROJENGRENGRTECHPHASE 1 - CollaborationA. Project/Phase SetupB. Coordination with Electrical EngineerC. City CoordinationD. Coordination/Site Meeting4214821662PHASE 3 - Bidding ServicesA. Complete Contract and Quote DocumentsB. Finalize Quote Documents and DistributeC. Bid Questions and AddendumsD. Attend Pre-bid MeetingE. Attend Bid OpeningF. Provide Recommendation and Award Letters4244224244PHASE 4 - Construction ManagementA. Prepare Construction ContractsB. Conduct Pre-Construction MeetingC. Project Meetings with Owner and ContractorD. Admininster Construction ContractE. Periodic Construction ObservationF. Record DrawingsG. Project Closeout24812422073242442244824420286DESCRIPTION OR UNITMATERIAL COSTSPLANS & SPECIFICATIONSRECORD DRAWINGS20QUANTITYPhase 2Phase 421UNITCOST 50.00 50.00TOTAL MATERIAL ----DETAILTRAVEL AND PER DIEMMILEAGEMILEAGEMILEAGEMILEAGE18TOTALCOST 100 50 0 0 150QUANTITYPhase 2Phase 3Phase 4TOTAL TRAVEL AND PER ----404080UNITCOST 0.585 0.585 0.585TOTALCOST 0 23 23 47 94TOTALCOSTOTHER SIGNIFICANT COSTSELECTRICAL ENGINEER (PER ATTACHED SCOPE)SITE SURVEYELECTRICAL ENGINEER (PER ATTACHED SCOPE)ELECTRICAL ENGINEER (PER ATTACHED SCOPE)CLERCompleteCompleteCompleteCompletePHASE 2 - DesignA. Project PlansB. Project SpecificationsC. Cost EstimateD. Design MeetingE. Coordination with Electrical EngineerF. Revisions per Agency Review/Finalize DocumentsTOTAL ESTIMATED HOURSSURVEYCREWDRFRPhase 2Phase 2Phase 3Phase 4TOTAL OTHER SIGNIFICANT ----- 4,100 6,000 1,400 1,550 13,050

CITY OF TANGENTHIGHWAY 99 & BIRDFOOT DR. STREET LIGHTINGMAN HOURS AND COSTSSUMMARYDATE:4-Feb-22PROJECT No:DIRECT LABOR COSTS (LABOR CATEGORY BREAKDOWN):PRINCIPAL/MANAGER145.00PROJECT MANAGER130.00PROJECT ENGINEER120.00ENGINEER TECH100.00DRAFTER/CAD OPERATOR85.00SURVEY CREW140.00CLERICAL52.00TOTAL DIRECT LABOR COSTS:DIRECT LABOR COSTS (PHASE BREAKDOWN):PHASE 1CompletePHASE 2ABCDEFTOTAL 2,120 964 330 520 1,440 460 5,8340730862018205.0309,49008,6001700936 19,196PHASE 3A 1,128B 668C 1,024D 920E 260F 364TOTAL 4,364PHASE 4ABCDEFGTOTALDIRECT PROJECT EXPENSESA. MATERIAL COSTSB. TRAVEL & PER DIEMC. OTHER SIGNIFICANT COSTSD. ADMINISTRATIVE FEE (10% OF A, B, & C) 468 920 1,040 2,360 2,920 830 460 8,998Phase 1Phase 2 100 23 10,100 1,022Phase 3 0 23 1,400 142Phase 4 50 47 1,550 165TOTAL OF: A THROUGH D 11,245 1,565 1,812TOTAL LABOR BY PHASEPHASE TOTOAL (Not to Exceed Maximum, Rounded) 5,834 17,080 4,364 5,930 8,998 10,810TOTAL HOURLY LABOR & EXPENSES NOT TO EXCEED MAXIMUM:Complete 33,820

February, 20221384.P21.002The Dyer Partnership481 S. Main St.Lebanon, OR 97355Attention: Ryan Quigley, P.E.Subject: City of Tangent Street LightingDear Ryan:R&W Engineering, Inc. is pleased to provide you with the following proposal forprofessional electrical engineering services. We have included our scope of work, feeproposal, standard project assumptions, rate schedule and standard terms andconditions for your use. We look forward to the opportunity to work with you on thisproject.Project Understanding:Project Location: Tangent, ORProject Description: Collaborate with the City of Tangent and The Dyer Partnership onimplementing updated street lighting standards to incorporate LED based technologylighting. Provide street lighting design, utility coordination and photometric analysis foran existing intersection in Tangent, OR at the intersection of Highway 99E and BirdfootDr. The Design will meet the latest City of Tangent Design Standards and any applicableODOT standards.Client Contact: Email from Ryan Quigley was sent to Sam Russum on 6/22/2021.Scope of Work:1.Phase 1 - Collaboration1.1.Collect City standard and any ODOT standard reference informationrelated to project parameters for design consideration. Collaborate withCity and design team to identify and approve use of updated lightingtechnology not permitted by current standards.9615 SW Allen Boulevard, Suite 107 Beaverton, OR 97005Phone: 503.292.6000

1384.P21.002The Dyer PartnershipPage 21.2.Identify viable intersection lighting options that can be considered fordesign approach. Collaborate with City and design team.1.2.1. Participate in up to (1) virtual meeting with the City and design team.1.3.Submit PacifiCorp street lighting service request application andcoordinate street lighting needs and power service requirements withPacifiCorp.1.3.1. Attend up to (1) utility siterepresentative.1.4.2.3.4.visit meetingwith PacifiCorpVerify ODOT jurisdiction of intersection of Highway 99E and Birdfoot Dr. andobtain input and approval for design approach as necessary to complywith any applicable standards.Phase 2 - Design2.1.Provide preliminary photometric drawings for City reference illustrating theanticipated coverage for each of the three lighting options beingconsidered. Preliminary photometric drawings deliverable will be used bythe City to identify their preferred design direction for the requested streetlighting.2.2.Provide street lighting electrical design drawings.2.3.Coordinate luminaires and pole selection with the latest City of TangentStandards.2.4.Provide photometric calculations indicating street lighting levels asrequired by the City of Tangent and ODOT (as applicable).2.5.Provide electrical details and schedules as required for bidding andconstruction.Phase 3 – Bid Support3.1.Answer technical questions about electrical items and design intent duringthe bid.3.2.Assist in the preparation of addenda items dealing with electrical itemsduring construction as necessary. Fee assumes up to (1) Addenda;additional addenda may require additional fee.Phase 4 - Services During Construction4.1.Review contractor submittals.

1384.P21.002The Dyer PartnershipPage 34.2.Respond to contractor questions during construction.4.3.Provide record drawings based on contractor provided red-line markups.If no red-line markups are provided, it is assumed the installation was doneper the issued plans.Assumptions/Exclusions:1.AutoCAD files will be produced by others and provided to R&W Engineering foruse in producing the street lighting design in 2014 or 2018 format.2.Plans to be submitted to the City for a 100% Permit set/Construction deliverable.3.City plan check comments are limited to one submittal review after receivingsigned drawings. Any additional plan review changes will be billed on a time andmaterials basis.4.Landscaping, lot lines, street sidewalks, curb and storm water retention design andlocations have been reviewed and approved prior to delivery of backgrounds toR&W Engineering for lighting design.5.Record drawings will be produced based on contractor “red-lines”. If no red linesare provided, it is assumed contractor did not deviate from the design drawings.6.The contractor will provide final redlines prior to issuance of final signed as-builtdrawings.7.Per email from Ryan Quigley at The Dyer Partnership:7.17.27.37.4Design for PacifiCorp.Highway 99E will be classified as an “arterial” and Birdfoot Dr. will beclassified as a “collector”.There will be no water gardens.There are no private roads on this project.8.Preparation of construction cost estimates have not been included.9.Other than those explicitly stated in the scope of work above, site visits with utilities,City staff and/or design team members are not required. If determined necessary,these efforts will be billed outside of this contract on a time and material (T&M)basis with prior approval.10.No work will begin on any additional services until new schedule and additionalfee is negotiated and a contract modification is signed.11.No light poles are to be located under overhead utilities. If utility lines are notundergrounded and light poles are required, it will be considered extra services. Iflight poles are determined necessary, these efforts will be billed outside of thiscontract on a time and material (T&M) basis with prior approval.

1384.P21.002The Dyer PartnershipPage 4Fee Proposal:R&W proposes to provide the services listed above on a time and material, not to exceedwithout prior authorization basis. The fees shall be as listed in the summary below.Reimbursable expenses will be billed outside of this fee as indicated in the attached rateschedule.Phase 1 Collaboration . 3,650.00CompletePhase 2 Design . 3,950.00Phase 3 Bid Support . 1,400.00Phase 4 Services During Construction . 1,550.00Total Fee . 10,550.00Estimate for reimbursable expenses . 100.00Estimate Corporate Activity Tax Surcharge . 31.65Terms shall be as stated in the attached Standard Terms and Conditions dated 01/05/21.The enclosed billing rates shall be considered as our standard rates for time and materialwork and any hourly work agreed to beyond the defined project scope. A surcharge of0.3% will be applied to all invoices for the State of Oregon Corporate Activities Tax. Ourstandard rates shall be subject to annual revision. To initiate this letter agreement, pleasesign below and return a copy to our office. If you choose to initiate this project bypurchase order, please reference this proposal and attach to the purchase order.Project Billing Setup:Upon signed contract, please indicate your preferred invoicing method, if no method isselected, invoicing will default to email only:Email Invoice sent to: rquigley@dyerpart.com, tclark@dyerpart.comMail Hardcopy Invoice to: 1330 Teakwood Ave., Coos Bay, OR 97240Both Email and Hardcopy Invoice to above confirmed contactsPlease feel free to call with any questions that you might have. Again, we look forwardto working with you on this project.Sam RussumR&W Engineering, Inc.DateThe Dyer PartnershipDateR&W accepts credit cards for payment of services. Our system will acceptAmerican Express, Visa, Master Card, and Discover.Enclosures: Rate Schedule and Standard Terms and Conditions

2021 HOU

City of Tangent P.O. Box 251 Tangent, OR 97389 Page 1 of 2 City Hall 32166 Old Oak Dr. Tangent OR 97389 www.CityofTangent.org Phone: 541-928 -1020