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Freight Forwarding & ShipmentRogers MalaysiaTangent Link have appointed Rogers Malaysia as the official international freight forwarder & customsbroker for this event. Their contact details are:P.T. Rogers Kinerja GemilangGunung Sahari Permari BuildingBlock E-1 JL Gunung Sahari RayaNO. 60 –63 Jakarta, IndonesiaContact: Ms YunniTel: 62 21 420 9204Fax: 62 21 420 5453Email : rogerskg@indosat.net.id / rkgindonesia@yahoo.comPlease see the Transport / Shipping Details form attached to your confirmation email.Please be aware that if you do not use our Official Freight Forwarder, or their recommended agents,then you must be responsible for ensuring your goods arrive in time for set up. Using a courier does notnecessarily guarantee your goods arriving on time and it is important that you have the trackingnumber and relevant paperwork. Please also ensure that the forms are filled out correctly and you tickthe box “Duty Paid at Origin” to save any delay at customs.Alternative shipmentIf you are using your own company to ship your goods to the venue, please use the following deliveryaddress:Grand Hyatt JakartaJalan M. H. Thamrin Kav. 28-30Jakarta 10350IndonesiaTel: 62 21 2992 1234Please be aware that all shipped goods MUST be marked with the following:Contact: Henry Panjaitan, Associate Director of SalesEvent: Tangent Link, Maritime Surveillance Aircraft 3 – 4 November 2014Hold for: (name of person from your organisation receiving the boxes).Due to limited storage, no shipments should arrive earlier than 72 hours before the start of the event. Allgoods must be collected 24 hours of the event’s conclusion. Please note that all items should bedelivered or collected between the hours of 14:00 and 17:00 only.Maritime Surveillance Aircraft 2014
SHIPPING INSTRUCTIONSMARITIME SURVEILLANCE AIRCRAFT 20143rd & 4th November 2014GRAND HYATT HOTEL, JAKARTAINDONESIAR.E. Rogers (Malaysia) Sdn Bhd are pleased to advise that we have been appointed as the official CustomsBroker/Site Handling Contractor for cargo shipped from overseas, specifically consigned to this exhibition.To ensure the timely delivery of your exhibits customs cleared to the exhibition site exhibitors are urged tothoroughly read all pages of the shipping instructions and tariff included here in as the information given isintended to help you with the dispatch of your exhibits and displays and the preparation of your documents.If possible goods should be sent by sea freight this often involves extra planning but saves costs in the longrun.We would please ask that you take special note of the instructions on the last page if you are shippingmilitary exhibits or telecommunication equipment.Exhibitors or their appointed agent should contact as follows if further information is required.R. E. ROGERS (MALAYSIA) SDN. BHD.NO. 7, JALAN WARDEN U1/76,TAMAN PERINDUSTRIAN BATU TIGA,40000 SHAH ALAM MALAYSIACTC: RASYID/ AMIRULTEL: 03-5510 8611FAX: 03-5510 6296E.MAIL : rasyid@rogers-asia.com / amirul@rogers-asia.comP.T. ROGERS KINERJA GEMILANGGUNUNG SAHARI PERMAI BUILDINGBLOCK E-1 JL GUNUNG SAHARI RAYANO. 60 –63 JAKARTA, INDONESIACTC: MS. YUNNITEL: 62 21 420 9204FAX: 62 21 420 5453E.MAIL : rogerskg@indosat.net.id / rkgindonesia@yahoo.comPlease be advised that normal customs clearance of your exhibition goods at the close of the exhibition cantake two (2) weeks. This applies to all material, exhibits and products that may be in transit to another eventor a customer. Therefore please notify us at time of shipment into Indonesia of any exhibits or displays,which must be exported on an urgent basis at the close of the exhibition. Time will be saved if customs areadvised in advance, and the outbound paperwork prepared accordingly.
SHIPPING INFORMATIONLATEST ARRIVAL DATE INTO JAKARTASEAFREIGHT:Ships must discharge cargo in Jakarta Port 14 days before the opening of the exhibition or 10 days before yourequire the cargo on your stand whichever is earlier.AIRFREIGHT:Aircraft must arrive at Jakarta International Airport 10 days before the opening of the exhibition or 7 daysbefore you require the goods on your stand, whichever is the earlier.You should contact your Shipping Agent as soon as possible to establish the date by which packed cargo willbe required to comply with these dates.If you cannot meet these dates we must be advised in advance so that we can try and make special clearancearrangements to meet the opening date. A 35% surcharge will apply to all goods arriving after the deadline.FREIGHT CHARGESAll consignments must be shipped freight prepaid. Should any consignment arrive on freight collect basis, anintervention charge of 10% will be levied to the freight cost and payment will have to be made prior todelivery of the goods to the exhibition stand.CONSIGNING INSTRUCTIONSConsignee on all Bill Of Lading and Airway bills must be:PT. JAKARTA INTERNATIONAL EXPOGEDUNG PUSAT NIAGA LT. 1 ARENA PRJJL. EX BANDARA KEMAYORAN , JAK-PUS 10620Notify Party:P.T. ROGERS KINERJA GEMILANGIntl. Freight ForwardersGunung Sahari Permai Building Block E.2Jl. Gunung Sahari Raya No. 60-63Jakarta, IndonesiaPhone Nr: 62 21 420 5430-9204 / Fax Nr: 62 21 420 5453Remarks : Indo Defence Expo & Forum 2014Exhibitor Name :Stand Number :Port of Dicharge- Sea Freight : Tg. Priok - Jakarta- Air Freight : Soekarno Hatta (CGK) – JakartaAs Indonesia Custom Regulation for Air Freight or Sea Freight, pleasedeclare the nature and quantity of goods (as per Exhibitor’s Invoice ) on theAirway Bill (AWB) and on the Bill of Lading (BL).Freight :Prepaid
DOCUMENTATIONThe import documentation required for cargo consigned directly to the exhibition has been considerablysimplified. A special invoice form has been approved by the Indonesian Authorities and this, supported by apacking list, is all that is necessary for temporary importation.All copy invoices must bear an original signature, not a photocopy.Completion of The Invoice & Packing ListThe completion of the invoice is largely self-explanatory however if advices or guidance is required thenplease contact us we will be pleased to assist.Specimen invoices are enclosed. You may make additional photocopies of the specimen for your shipment.Please ensure all copy invoices bear an original signature, not a photocopy.On the “Certified Packing List” enter in the ‘CONTENTS COLUMN’ only the item numbers (from yourinvoice) against each case; do not enter descriptions of the contents. We suggest that a dividing line is drawnright across the page underneath each case and contents to avoid confusion.Despatch of DocumentsSea freight:All documentation as listed below should be despatched by air courier and be received at least 14 days priorto vessel arrival Jakarta Port.Invoices & Packing Lists 4 copies all with original signature to be sent as follows:3 copies to Indonesia:1 copy to Malaysia:P.T. Rogers Kinerja GemilangInternational Freight ForwardersJl Gunung Sahari Raya No. 60-63Jakarta PusatIndonesiaR. E. Rogers (Malaysia) S/BNo. 7, Jalan Warden U1/76Taman Perindustrian Batu Tiga40000 Shah AlamSelangor, MalaysiaFor Indo Defence Expo & Forum 2014For Indo Defence Expo & Forum 2014Bill Of Lading:1 original and 3 copies to P.T. Rogers Kinerja Gemilang2 copies to R. E. Rogers (Malaysia) S/BIMPORTANT NOTE: The full shipping mark should be shown in the body of the Bill Of Lading includinglist of items.
DOCUMENTATION (CONTINUED)Airfreight:All documents as listed below should be despatched by air courier and be received 7 working days prior toflight arrival.Invoice and Packing List:6 copies all with original signature to be sent as follows:3 copies to P. T. Rogers1 copy to R. E. Rogers (Malaysia) S/B2 copies to be attached to the MAWBPlease note any goods sent on House Airway bills under a Master Airway bill, which is not consigned to theexhibition will result in a delay of several days in clearance. Therefore, goods should be consigned on aMaster Airway bill, which covers goods only consigned to the exhibition. Every House Airway bill willattract a consignment service charge. The use of House Airway bills is, therefore, strongly discouraged.PRE ADVISE OF SHIPMENT:It is ESSENTIAL to email to P. T. ROGERS Jakarta and R. E. Rogers Malaysia the following informationprior to despatch.Sea freightAirfreightEstimated date of departureEstimated date of arrival JakartaBill Of Lading numberVessel nameNo. of piecesMeter cube/kilosCopy of the invoice and packing listEstimated date of departureEstimated date of arrival JakartaAWB NoFlight NoNo. of piecesKilosCopy of the invoice and packing list
CONSOLIDATED SHIPMENTSShould your National Group Organizer do not have an appointed Freight Agent or you are attending as anindependent exhibitor, we will be pleased to provide a list of our sister companies/recommended agentsaround the world.All of these are specialist in exhibition freight forwarding and are accustomed to working with us on projectsin Indonesia. Their knowledge could be a great help to you and if sufficient freight is generated they will beoffering group services to this exhibition which will keep your costs as low as possible – please ask fordetails.If you need help with your shipment please contact us.STAND LAYOUT PLANSIf you are exhibiting equipment, which requires the use of a forklift truck or crane to place it in position onyour stand, then we ask you to supply us with a stand layout drawing so that we can position such items earlyduring the build-up period. Once the stand building is advanced, access for lifting equipment may becomerestricted.Layout drawings should be sent to R. E. Rogers (Malaysia) Sdn. Bhd.CASE MARKINGAll cases and packages must be clearly marked as follows:Indo Defence Expo & Forum 2014Jakarta International ExpoJakarta, IndonesiaName of Exhibitor .Stand Number .Case Number .Measurements .in cmsGross & Nett Weight .in kgsPACKINGWe cannot put too much emphasis on the importance of packing being of a high standard.We strongly recommend for main displays and exhibits that bolted returnable type cases are used. Whilstinitially they may be expensive, we know from experience that short cuts can prove to be false economy. Wewould advise against the use of cardboard cartons.
CUSTOMS EXAMINATIONIndonesian Customs are thorough in their examination. On previous exhibitions every case has been opened,and the contents have been carefully checked against the invoice/packing list.To help Indonesian Customs with their examination, for each case containing hardware please attach 2 copiesof a descriptive/illustrated brochure to the underside of the case lid. If possible please indicate on thebrochure where the model number and serial number are shown.FOOD PRODUCTS, BEVERAGES/ALCOHOLIC BEVERAGESDo not ship any of the above items to Indonesia for this event. An import license will be required which isnot usually forthcoming and very high destination charges make it uneconomical.We suggest that you purchase such items locally and we will be pleased to assist with this.Should it be imperative to ship such items please contact us immediately.PUBLICATIONS, BROCHURES, GRAPHICS, ETC.PLEASE NOTE that publications and brochures printed in Indonesian, Chinese, Japanese, Korean andArabic languages may NOT be imported into Indonesia, similarly displays with captions or scripts in theselanguages are prohibited.FILMS & VIDEOSFilms, videos and projected slides are subject to censorship and arrangements for this must be made inadvance. Items requiring censorship should be sent by courier to P.T. Rogers Karya Gelar in Jakarta to arriveat least 21 days before opening of the exhibition.The charge for receiving at P.T. Rogers Karya Gelar Jakarta office by courier, handling through to censorshipboard and re delivery will be US 30.00 per video tape/set of slides. Courier charges as received will bepassed back at cost.COURIER SHIPMENTSDo not use courier services for the despatch of literature, exhibits or displays to Jakarta.experience local agents are slow in clearance and high destination charges are involved.From pastR. .E. Rogers Malaysia and P.T. Rogers Jakarta accepts no liability or responsibility for shipments sent bycourier service and have no involvement in or influence with customs clearance.
RE-EXPORTRe-export after the show may take a considerable time whilst the export documentation is being completed.Please bare this in mind when planning further use of your exhibits and displays.The minimum period needed to process export Customs documents is two weeks. Qualified Staff from P.T.Rogers Karya Gelar will be available in the Show Management Office throughout the exhibition tenancy toadvise on all matters concerning payment of duty and re-shipment abroad.We will be happy to answer any questions related to the Freight Forwarding or clearance of exhibits. If youthink we could be of assistance please do not hesitate to contact us.SALE OF EXHIBITSGoods may be sold during the exhibition but under no circumstances can they be removed from thefairgrounds until all duties and tax have been paid and permanent customs import procedures completed.Please note that goods left in Indonesia pending sale are removed to a Bonded Warehouse within JakartaFairgrounds until the necessary documentation is completed. You are allowed to store your goods in thisfacility for up to 1 month from the close of the exhibition, after which duty must be paid or the goods reexported. Storage charges will be in accordance with rates published by warehouse owner.INSURANCEAll work undertaken by us is at owner’s risk and no insurance is provided by us. Every exhibitor shouldmake certain that all shipments are covered by a fully comprehensive insurance policy from the time ofdespatch from their works until returned to their works after the exhibition or until delivery to buyers or otherdestinations.For food products including frozen and chilled items we must make it clear that we our associates andsubcontractors cannot be held responsible for the spoiling or deterioration of any foodstuffs or perishablesduring transit, handling or storage whether they be in or out of our control nor for any damage caused by thirdparties. No insurance cover is provided by us against loss or damage or consequential loss and it is theresponsibility of every exhibitor to establish their own business.
ANNEX ‘A’ TO SHIPPING INFORMATION INSTRUCTIONSGuidance Notes for completion of exhibitors invoice and Customs Certificate of Value AndOrigin.1.If the stand on which you are exhibiting is not in your own name please insert the name ofthe stand holder followed by your full Company name, address, telephone and fax numbers.2.Column “ITEM NO.”Every item described in the body of the invoice must be given an item number and thisnumber must be entered in the “contents” column of the packing lists.3.Country of OriginIf you are shipping goods manufactured in a variety of Countries; use a separate invoiceform for each Country of Origin.4.Detailed Description of GoodsThis must be written in English only. It must be an accurate description of all items.Technical description should be avoided. Please make your descriptions as simple aspossible so they can easily be understood by all concerned. Items not shown on the invoicebut found by Customs may be liable to confiscation.Further points are:For any machinery or equipment which has an individual serial number please show thenumber in this section of the invoice. Customs will then be able to check this against themachine when the cases are inspected.Where a machine is shipped with spares or accessories pack this should be shown on theinvoice. Each item in the spares pack should not be listed separately but should be shownunder the collective terms “spares/accessories pack”, but total number of pieces should beshown in the quantity column.Annex A
Column A to GAn “X” must be placed in columns A to G for all items on the invoice. Although theappropriate column for most items will be obvious, some guiding notes are given below:-Column A – ExhibitsAll items shown in column A will be liable for duty unless they are re-exported after theexhibition. You should, therefore, only enter in Column A items which you intend or hopeto sell in Indonesia.Column B – Printed Matter/CataloguesWhen listing these goods do NOT use the word “LITERATURE”, and ensure a nominalvalue is given. Also number of pieces in the quantity column. All be it 20, 200 or 2000.Column C – Display/Stand building MaterialsThis includes items such as photographic and graphic panels, catalogue racks, models,cutaway valves, etc.Also included are structural and stand building materials which are not available locally.Materials such as carpets and uncut wood, if not re-exported after the exhibition, will beliable for duty.Column D – Souvenirs/GiveawaysItems listed in Column D must be genuine giveaways or advertising items and must bareyour company name of logo. It is essential to show in detail description and quantity ofgiveaways on the invoice.They should be of low individual value and should bemanufactured in the exhibitors Country of Origin. Samples of Companies products shouldbe shown in Column D. These should also be low individual value and detailed descriptionand quantity should be shown on the invoice.Column E – Consumable Goods for DisplayItems listed in Column E must be used only for display, demonstration, or machinery tryoutonly.Annex A
Column F – Consumable Foods & BeveragesDo not use this column and refer to the notes in the shipping instructions.Column G – Goods for SaleItems listed in Column G is goods for sale. Which means the exhibitor already had a buyerbefore the goods ship to the exhibition site or before the exhibition start.Indonesian Authority makes the final decision as to whether the goods have beenclassified into the correct column, and have the right to change column, if in doubt,please request for advice.6.C.I.F. PRICEAll prices must be C.I.F and shown in U.S. Dollars. A value must be shown for EACHINDIVIDUAL ITEM on the invoice. It should be noted that Customs Duty on any goodssold in Indonesia will be based on the values shown on the invoice.For giveaways, brochures etc., a value must be given followed where appropriate by “NoCommercial Value (NCV)”.Please also insert the TOTAL value at the bottom of each invoice.7.GENERALThe right hand side of the invoice is for Indonesia Customs purposes only.Annex A
PLEASE TAKE SPECIAL NOTEMILITARY EXHIBITSThere are strict laws in Indonesia governing the temporary importation of military equipment.When arranging shipment we would please ask that the following is observed.1.Only dummy or inert weapons ammunition or explosive are to be forwarded2.Full details of your exhibits including the invoice/packing list and a sales brochures covering theitems are to be forwarded to us by air courier to reach us no later than: 05th October 2014.3.All items of a military nature are to be packed, invoiced and shipped separately.4.Extra charges will be incurred upon arrival Jakarta Sea Port / Airport to cover for the armed storage,escort to the exhibition site and armed storage on site including supervision. All such charges asincurred will be passed back at cost5.In addition to the handling charges as detailed in our tariff there will be a service fee of US 120.00per BL/AWB.TELECOMMUNICATION EQUIPMENTA licence is required for the importation of any telecommunication equipment either for display ordemonstration purposes. Should you be exhibiting any products which fall into this category please beadvised that we must have full details including a invoice/packing list and sales brochures by the:05 th October 2014
Freight Forwarding & Shipment Rogers Malaysia Tangent Link have appointed Rogers Malaysia as the official international freight forwarder & customs . P.T. Rogers Kinerja Gemilang R. E. Rogers (Malaysia) S/B International Freight Forwarders No. 7, Jalan Warden U1/76 Jl Gunung Sahari Raya No. 60-63 Taman Perindustrian Batu Tiga .
