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PROCUREMENT SERVICESInvitation to Negotiate forCombustion Turbine Generatorfor Central Energy PlantPlease mark all proposal submission envelopeswith the following information:ITN21KO-113Opening 10/9/2020 at 3:00 PM ET
Contents1.0STATEMENT AND SCOPE OF WORK . 51.1Summary. 51.2Scope of Work . 51.2.1 Work Sequence . 51.3Term of Agreement . 51.4Coverage and Participation . 51.5University Demographics . 52.0EVALUATION PROCESS AND METHOD OF AWARD . 62.1Method of Award . 62.2Selection, Negotiation, Additional Information . 72.3Pre-Award Presentations . 82.4Pre-Award Negotiations . 82.5Vendor Protest Procedure; Notice of Proposal Protest Bonding Requirement . 82.6Contractual Intent/Right to Terminate and Recommence ITN Process . 82.7Effective Period of Proposals. 82.8Proposal Acceptance/Rejection . 82.9Errors and Omissions in Vendors Proposals . 92.10Determination of and Information Concerning Vendor’s Qualifications . 92.11Apparently Conflicting Information Obtained by Vendor . 92.12Rejection of Vendor Counter-offers, Stipulations and Other Exceptions . 92.13Vendor’s Need to Use Proprietary Rights of the University . 92.14Public Record. 93.0SCHEDULE OF EVENTS . 103.1Special Accommodations . 104.0PROPOSAL RESPONSE AND PREPARATION INSTRUCTIONS . 104.1Proposal Format Organization . 104.1.1 Response Format . 114.1.2 Number of Proposal Copies to be Furnished . 124.1.3 Bindings and Marking . 124.1.4 Marking of Envelopes . 124.1.5 Proposal Costs . 124.1.6 Faxes or Emails Not Accepted . 124.2Requirements of Proposer for Response . 124.2.1 Original ITN Document . 124.2.2 Vendor’s Understanding of the ITN . 124.2.3 University Provides Information in Good Faith without Liability . 124.2.4 Verbal versus Written Communication . 134.2.5 Questions, Communications and Inquires between the University and Vendors . 134.2.6 Addenda and the University’s Response to Communications from Vendor . 134.2.7 Pricing and/or Revenue Proposal . 144.2.8 Revisions to the ITN . 144.2.9 Attention to Terms and Conditions . 154.2.10 Required Signature . 154.2.11 Authority to Negotiate . 154.2.12 Collusion Prohibited . 152
4.2.134.2.144.2.154.2.164.2.17Improper Business Relationships/Conflict of Interest Prohibited . 15Corrections, Changes, and Providing Information on Forms within the ITN . 15Anti-Kickback . 16Withdrawal of ITN . 16University’s Right to Use Vendor’s Ideas/Proprietary Information . 165.0DEFINITIONS . 165.1Agreement/Contract . 165.2Customer . 165.3May, Should . 175.4Must, Shall, Will . 175.5Proposal. 175.6Proprietary Information . 175.7Provider . 175.8Invitation to Negotiate (ITN) . 175.9Respondent . 175.10 Response . 175.11 Successful Vendor . 175.12 Supplement Agreement . 175.13 Supplier. 175.14 University of Florida, UF or University . 175.15 Vendor. 185.16 Vendor’s Proposal . 185.17 Vendor’s Response . 186.0AGREEMENT TERMS AND CONDITIONS . 186.1Actions of Successful Vendor . 186.2Advertising . 186.3Americans with Disabilities Act . 186.4Certification . 186.5Conflict of Interest . 196.6Discrimination . 196.7Drug Free Workplace . 196.8Equal Opportunity Statement . 196.9Federal, State, and Local Laws and Regulations . 196.10 Inspection, Audit and Reporting . 206.11 Liens. 206.12 Modifications . 206.13 Non-Discrimination . 206.14 Ownership of Documents . 216.15 Sales and Use Tax . 216.16 Sexual Harassment . 216.17 Small Business Program . 216.18 Tobacco Free Campus Policy. 216.19 Sustainability Preferences . 226.20 Assignment-Delegation. 226.21 Assignment of Anti-Trust Overcharge Claims. 226.22 Date for Reckoning Prompt-Payment Discount . 226.23 Force Majeure . 226.24 Indemnification/Hold Harmless; Liability . 226.25 Insurance Requirements . 236.26 Protection of Property . 236.27 Labor Disputes . 246.28 Laws and Regulations . 243
6.29 No Replacement of Defective Tender . 246.30 No Waiver of Right by the University . 246.31 Notice to Vendors of Asbestos-Containing Materials in University Buildings . 246.32 Parking and Identification Badges. . 256.33 Payment Terms . 256.34 Price Adjustment . 256.35 Prior Course of Dealings. 256.36 Public Entity Crime . 256.37 Public Records . 266.38 Referencing of Orders . 266.39 Remedies and Applicable Law . 266.40 Right of Inspection . 266.41 Right of Offset . 266.42 Shipment Under Reservation Prohibited . 276.43 Specifications: Brand Name or Acceptable Alternate . 276.44 Successful Vendor to Package Goods . 276.45 Termination . 276.45.1 Convenience . 276.45.2 Default. 276.45.3 Gratuities . 286.45.4 Insolvency . 286.45.5 Lack of Funds . 286.45.6 Stop Work Order . 286.45.7 Suspension or Debarment . 296.45.8 Continuation of Performance Through Termination . 296.46 Title and Risk of Loss . 296.47 Warranties . 296.48 Payment Card Industry Data Security Standard. . 296.49 Payment and Invoice Information . 297.0Certifications and Forms . 307.1Certification of Proposal . 304
ITN21KO-1131.0STATEMENT AND SCOPE OF WORK1.1SummaryThe University is seeking proposals from vendors for one (1) Combustion Turbine Generatorpackaged unit for the planned Central Energy Plant that is being constructed in the Gale LemerandCommuter Lot. Jacobs is the Architect/Engineer of Record for the Project.1.2Scope of WorkProvide design, materials, fabrication, delivery, documentation and testing of all combustion turbinegenerator equipment and accessories, including but not necessarily limited to the items listed in theCombustion Turbine Generator Specification included in the Technical Specifications in Exhibit A.1.2.1 Work Sequencea. Deliver work in stages to accommodate Engineer’s information needs for designpurposes and Owner’s use of premises during construction period; coordinate deliveryschedule and operations with Owner’s Representative.b. Preliminary Delivery Date: December 20, 2022.c.Final Delivery to be coordinated with final construction schedule and will be determinedwithin 60 days of award of Purchase Order.d. Proposal shall allow variation in equipment delivery schedule of plus or minus six (6)weeks from dates stated without change in price.1.3Term of AgreementThis Agreement is for the initial purchase of a combustion turbine generator and associatedauxiliaries, Long Term Service Agreement (LTSA), equipment warranty, repair parts and ongoingequipment monitoring service. The term of the agreement for maintenance, service and warrantywork on the equipment shall be a minimum of one year, with terms of the LTSA and monitoringservice to be negotiated and agreed upon by both parties in the final contract.1.4Coverage and ParticipationThe intended coverage of this ITN and any Agreement resulting from this solicitation shall be for theuse of all Departments at the University of Florida. With the consent and agreement of the SuccessfulVendor, the other state universities, community colleges, district school boards, other educationalinstitutions, and other governmental agencies, may assess and access an Agreement resulting fromthis solicitation issued and administered by the University of Florida.The University reserves the right to add and/or delete elements, or to change any element of thecoverage and participation at any time without prior notification and without any liability of any kind oramount.1.5University DemographicsThe University of Florida is a major public land-grant research university. The state's oldest, largest,and most comprehensive university, the University of Florida is among the nation's most academicallydiverse public universities. The University has a long history of established programs in internationaleducation, research, and service. It is one of only 17 public land-grant universities nationwide and theonly university in Florida belonging to the Association of American Universities. With more than50,000 students, the University of Florida is now one of the five largest universities in the nation.5
ITN21KO-113The University of Florida has a 2,000-acre campus and more than 900 buildings (including 170 withclassrooms and laboratories). The northeast corner of campus is listed as a historic district on theNational Register of Historic Places.The University’s extensive capital improvement program has resulted in facilities ideal for 21stcentury research including the McKnight Brain Institute, the Health Professions, Nursing andPharmacy Building, the Cancer and Genetics Research Complex, and the Proton Therapy Institute inJacksonville. Overall, the university's current facilities have a book value of more than 1 billion and areplacement value of 2 billion.Several qualities distinguish UF among today’s leading public research universities.The first is its highly comprehensive breadth on a single campus, facilitating interdisciplinarycollaboration among, for example, faculty within the adjacent colleges of journalism, engineering andmedicine. The second is its unwavering support from the state of Florida, which has endorsed UF’sdrive to become one of the nation’s very best public research universities – supporting those effortssince 2013 with hundreds of millions of dollars in additional funding to grow its faculty ranks. UF’sthird exceptional quality is its dynamism. Like the state of Florida, now the nation’s third- largest andamong its fastest-growing, UF is undergoing rapid transformation as it pursues its overarchingaspiration “to be a premier university that the state, nation and world look to for leadership.”For any additional information about the University of Florida, please visit the University’s web pageat: www.ufl.edu.2.0EVALUATION PROCESS AND METHOD OF AWARD2.1Method of AwardThe evaluation of each response to this ITN will be based on its overall competence, compliance,format, and organization. The Award shall be made to the responsive and responsible vendor whoseproposal is determined to be the most advantageous to the University of Florida, taking intoconsideration the following evaluation criteria listed below. Pricing may be a criterion. However, theUniversity is under no obligation whatsoever to select as most responsive the proposal thatdemonstrates the lowest pricing.The contract will consist of the University’s ITN, the proposal with any and all revisions, award letter,purchase order, and the signed agreement between the parties, as stated in that agreement.Vendors whose proposals are not accepted will be notified after a final selection has been made bypublic posting of the selected proposer(s). This public posting functions as the rejection of all otherproposals. This posting will be made to ds/Evaluation CriteriaVendor proposals will be evaluated based upon how well each Vendor’s plans meet the University’sneeds. Specific consideration will be given to the following responses in no particular order orweighting:1.2.3.4.5.Demonstrated Higher Education ExperienceUnit Availability / Fleet SizeService Area / Response TimeTechnical ProposalEngineering / Lead Time / Delivery Flexibility / Timeline6
ITN21KO-1136. Physical Arrangement / Space RequirementsA schematic design has been completed for the Central Energy Plant in which the new CTGwill reside. The proposed unit and auxiliaries will be evaluated against the schematic designlayout provided in Attachment 4 of the Technical Specification (Exhibit A), including squarefootage and physical arrangement.7. Capital Cost8. Life Cycle Cost AnalysisThe Engineer will complete a Life Cycle Cost Analysis based on the following model:a. Length of study – 30 years, beginning in 2025.b. Discount rate – 2.7%.c. General inflation rate – 1.5%.d. Costs are annual and occur at the end of the year.e. Estimates for capital, operations & maintenance, and utility costs are included by theEngineer in the financial model for the balance of plant systems, except costs relatedto the combustion turbine generator equipment, which will be added based on thesubmitted bids.f. Costs represent baseline (2020) costs, unless noted otherwise.g. Costs for auxiliary equipment (e.g. HRSG(s), emissions control, etc.) shall begenerated by the Engineer using Thermoflow/Thermoflex software’s Peace database.Capital costs will also incur a 4.75% interim financing fee.h. Combustion turbine generator(s) will be modeled with a service life of 30 years.i. Salvage value will not be included in the model.j. Electrical and steam demand profiles for the University of Florida’s campus weredeveloped based on historical data for existing facilities and engineering projectionsfor future projects.k. Plant auxiliary energy usage, including cooling towers, pumps, deaerators, andmiscellaneous auxiliaries will be developed by the Engineer usingThermoflow/Thermoflex plant performance modeling software. An overall model ofthe plant has been created by the Engineer using this software, and the performancecharacteristics of the proposed CTG package will be integrated into said model. Theoverall resultant plant performance, including resulting sizing of the heat recoverysteam generator and steam turbine generator, will then be calculated over the fullrange of power and thermal demand scenarios during the expected months ofoperation. Power and steam outputs to meet demands will be net of the abovedescribed auxiliary energy usage. The basis of this model will be as indicated in theflow diagrams provided in Attachment 5 of the Technical Specification (Exhibit A).Changes to the cycle, addition of equipment or processes to enhance the cyclesubject to this evaluation will not be included in this evaluation.l. For power demands over and above that which can be generated with the proposedunit and the associated steam turbine generator, purchased electricity cost at currentutility rates, with estimated escalation applied, will be assumed for assignment of theassociated cost.m. Natural gas cost will be based on a flat rate of 5/MMbtu, with estimated escalationbased on DOE projections, will be assumed.9. Operations & maintenance costs will be developed based on submitted bids and onprojections for auxiliary equipment operations and maintenance costs. Proposedmaintenance service agreement and extended warranty costs will be annualized and addedto the baseline annual operations & maintenance costs.10. Compliance/Agreement with University Terms and Conditions2.2Selection, Negotiation, Additional InformationAlthough the University reserves the right to negotiate with any vendor or vendors to arrive at its finaldecision and/or to request additional information or clarification on any matter included in theproposal, it also reserves the right to select the most responsive vendor or vendors without furtherdiscussion, negotiation, or prior notice. The University may presume that any proposal is a best-andfinal offer.7
ITN21KO-113The University also reserves the right to award to the next highest evaluated, responsive andresponsible bidder for any and all groups, subgroups, or items in the event of vendor default, nonperformance, non-compliance or similar issues affecting the University’s ability to obtain servicesat any time throughout the contract period.2.3Pre-Award PresentationsThe University reserves the right to require presentation from any and all vendors, in which they maybe asked to provide or they may provide information in addition to that provided in their proposals.2.4Pre-Award NegotiationsThe University reserves the right to negotiate prior to award with vendors for purpose of addressingthe matters set forth in the following list, which may not be exhaustive. Resolving minor difference and typographical errorsTerms and conditionsClarifying necessary details and responsibilitiesEmphasizing important issues and pointsReceiving assurances from vendorsObtaining the lowest and best pricing and/or revenue agreement2.5Vendor Protest Procedure; Notice of Proposal Protest Bonding RequirementAny vendor protest to a University decision or intended decision with regard to this ITN is subject toFlorida Board of Governors’ (BOG) Regulations 18.002 and 18.003. Any vendor who files an actionprotesting a decision or intended decision shall post at the time of the filing the formal written protest,a bond, payable to the University of Florida, in an amount equal to the lessor of 10% of the estimatedvalue of the protestor’s proposal or 10% of the University’s estimated expenditure during the contractterm, or 10,000. The bond shall be conditioned upon the payment of all costs which may beadjudged against the vendor. In lieu of a bond, the University will accept a cashier’s check or moneyorder in the amount of the bond.2.6Contractual Intent/Right to Terminate and Recommence ITN ProcessThe University intends to contract with one or more vendors whose proposal(s) are considered to bein the best interests of the University. However, the University may terminate this ITN process at anytime up to notice of award, without prior notice, and without liability of any kind or amount. Further, theUniversity reserves the right to commence one or more subsequent ITN processes seeking the sameor similar products or services covered hereunder. In the event of cancellation or termination, theUniversity reserves the right to award the contract to another Offeror, cancel in its entirety, or torequest new proposals, whichever is in the best interest of University of Florida.2.7Effective Period of ProposalsUnder this ITN, the University shall hold that vendors’ responses to this ITN shall remain in effect fora period of ninety (90) days following the closing date, in order to allow time for evaluation, approval,and award of the contract. Any vendor who does not agree to this condition
Provide design, materials, fabrication, delivery, documentation and testing of all combustion turbine generator equipment and accessories, including but not necessarily limited to the items listed in the Combustion Turbine Generator Specification included in the Technical Specifications in Exhibit A.
