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National Resource Guidefor Disaster PreparednessMarch 2016

National Resource Guide for Disaster PreparednessCopyright March 2016Compiled byConservation Center for Art & Historic Artifacts264 South 23rd StreetPhiladelphia, PA 19103Tel 215.545-0613Fax 215.735.9313www.ccaha.orgThe Conservation Center for Art and Historic Artifacts (CCAHA) is anon-profit conservation laboratory serving other non-profit cultural,educational, and research institutions, as well as private individualsand organizations throughout the United States. Founded in 1977,CCAHA specializes in the treatment of works of art and historicartifacts on paper, such as prints, maps, posters, historic wallpaper,photographs, rare books, scrapbooks, and manuscripts, as well asparchment and papyrus. CCAHA also offers on-site consultationservices, educational programs and seminars, emergencyassistance, and internships and fellowships.

TABLE OF CONTENTSNational Resource Guide for Disaster Response, 2016Introduction . 1I. National Resources for Information . 3II. Regional Resources for Information . 17III. Service Providers for Emergency Response . 27Art Handling and Moving . 27Audio and Visual Media . 29Boarding-Up Services . 32Cold Storage Facilities . 32Computer Data . 33Conservators . 36Dehumidification . 38Film - Motion Picture . 39Fire & Water Damage Salvage . 40Food . 41Freeze - Drying . 41Hazardous Material . 42Microfilm . 44Mold Recovery . 45Mycologist . 46Pest Control . 47Photographs & Negatives . 48Poison . 49Security Services. 49Storage (Off-Site). 49Theft Reporting . 49IV. Emergency Supply & Equipment Vendors . 52A. Suggested List of Suppliers and Equipment to Have On-Hand . 53B. Supply and Equipment Vendors. 54Bags (Plastic). 54Blotting Materials. 54Boxes (corrugated cardboard) . 56Boxes (plastic) . 56Brushes, soft . 56

Chemical Light sticks . 57Dehumidifiers - Rental . 57Disinfectants . 57Distilled Water. 57Dry Cleaning Sponges. 57Dry Ice . 58Environmental Monitors . 58Fans . 60Fencing . 60Fire Protection. 61First Aid Kits . 62Fishing Line . 62Freezer Paper . 62General Disaster Supplies . 62Generator Rental. 63Gloves . 63Hoses . 63Odor & Pollution Absorbers. 63Packing Supplies . 64Pallets . 64Pest and Insect Traps . 64Plastic Sheeting . 65Polyester Web . 65Radios . 66Respirators . 66Safety Supplies and Equipment . 66Silica Gel . 67Signage . 67Tent Rental . 67Vacuum Cleaners . 68Water-Sensing Alarms . 68Waterproof Clothing . 69Wet/Dry Vacuum Cleaners . 69

National Resource Guide for Disaster PreparednessMarch 2016CCAHA Emergency AssistanceCCAHA offers emergency assistance for institutions and individuals with damaged paper-basedcollections by offering conservation treatment, technical information, training programs, andconsultation services including on-site assistance at the time of an emergency and resources for writingemergency preparedness and response plans. If you need assistance during regular business hoursplease call our offices at 215-545-0613. Outside of regular business hours contact a CCAHA staffmember on our 24-hour emergency assistance hotline at 215-207-0997.Purpose of the GuideThe purpose of the Resource Guide for Disaster Preparedness is to assist institutions in the preparation oftheir own Emergency Telephone List and in the selection of emergency supplies and equipment to haveon-site. As part of every disaster preparedness and response plan, institutions should have an up-to-dateEmergency Telephone List and should maintain a Stockpile of Supplies and Equipment to use in initialrecovery efforts. Knowing whom to call and having some supplies on-hand helps save time and allows staffto respond as quickly as possible in an emergency.How to Use this DocumentThis is a PDF file that can be printed for your reference. You many also save this document on your harddrive to enable you to search the document. By using the Edit menu and selecting Find, you can search forany word in the documentEndorsement StatementInclusion on this list does not imply endorsement by the Conservation Center for Art & Historic Artifacts(CCAHA) nor does omission indicate censure.Information to Keep Off-siteAlong with having supplies on-site, key information resources need to be kept at the homes of relevantstaff, including the disaster preparedness and response plan, an up-to-date staff and board member listwith home telephone numbers, the emergency telephone list, building plans, a list of chemicals in thebuilding (including the Material Safety Data Sheets), telephone books and catalogs of vendors.AcknowledgementsIn the process of developing this Resources List the following publications were used as references andguides: Disaster Preparedness: A Resource Guide and Manual by the Museum Council of Philadelphia andthe Delaware Valley; Disaster Resources Information Directory for Pennsylvania Libraries and Archives,compiled by Jocelyn Sheppard. Pittsburgh, PA: Pittsburgh Library Regional Center and State Library ofPennsylvania, 1994; the Disaster Recovery Supplies and Suppliers compiled by Caroline Gilerson-Duwe,Madison, WI: Wisconsin Preservation Program, 1995; and the New York State Archives Consultants andVendors list (http://www.archives.nysed.gov/a/records/mr cons.shtml). In addition, resources werelocated by searching the Internet, especially Conservation OnLine, http://palimpsest.stanford.edu.1

QuestionsIf you have questions or comments about this Resources List, please contact the Preservation ServicesOffice of CCAHA, 215/545-0613. Be Prepared. Before you have an emergency, have an up-to-date Emergency TelephoneList and the appropriate supplies and equipment on-site to start a recovery effort.2

I.NATIONAL RESOURCES FOR INFORMATIONThese national and regional organizations provide information on disaster preparedness, safetyregulations, insurance information, salvage information and funding opportunities.Alliance for Response (AFR)1012 14th Street NW, Suite 1200Washington, DC alliance-for-response/afr-home/Local forums for disaster response, sponsored by the Foundation for the American Institute forConservation of Historic and Artistic Works (FAIC) and its partnership with the FederalEmergency Management Agency (FEMA), the Heritage Emergency National Task Force. For localchapters by area, see: www.heritageemergency.org/?page id 49American Alliance of Museums (AAM)2451 Crystal Drive, Suite 1005 Arlington, VA 22202202/289-1818Resources for AAM Members on Emergency Preparedness including disaster planning, salvage,recovery, and federal assistance can be obtained via the AAM’s Resource Library y/American Board of Industrial Hygiene6015 West St. Joseph, Suite 102Lansing, MI 48917-3980517/321-2638Fax: ins a listing of Certified Industrial HygienistsAmerican Institute for Conservation of Historic and Artistic Works (AIC)1156 15th Street NW, #320Washington, DC 2000202/452-9545Fax: servation-us.orgAIC is an organization of conservation professionals dedicated to preserving the art and historicartifacts of our cultural heritage. AIC provides free referral to conservators and variouspublications on collections care.American Institute for Conservation’s Collections Emergency Response Team (AIC-CERT)24 hour assistance: 202-661-8068http://www.conservation-us.org/certThe American Institute for Conservation Collections Emergency Response Team (AIC-CERT)responds to the needs of cultural institutions during emergencies and disasters throughcoordinated efforts with first responders, state agencies, vendors, and the public. Volunteerconservators provide advice and referrals by phone at the number above.3

American Library Association (ALA) Headquarters50 East Huron St.Chicago, IL 60611-2795800/545-2433Fax: 312/440-9374ala@ala.orghttp://www.ala.orgThe ALA is the oldest and largest library association in the world, providing professional services,publications, and online tools to members and nonmembers.American Red Cross National Headquarters2025 E Street NWWashington, DC 20006Disaster Services & Emergency Assistance: 800/733-2767Public Inquiries: 202/303-4498http://www.redcross.orgOffers assistance, food and shelter for persons affected by a disaster. Conducts health and safetyprograms for the work place including first aid and CPR training programs. For local chapters byarea, see: rican Society of Appraisers11107 Sunset Hills Rd, #310Reston, VA appraisers.orgCenters for Disease Control and Prevention (CDC)1600 Clifton Rd.Atlanta, GA 30333800/232-4636http://www.cdc.govCenters for Disease Control and Prevention Emergency Preparedness and Responsehttp://emergency.cdc.gov/Community Emergency Response Team ergency-response-teamsCERT provides disaster response training to volunteer citizens and community groups to equipthem with the decision-making, organizational, and practical skills necessary for effectiveresponse during an emergency. CERT training teaches skills people can use to safely help whilewaiting for professional responders. CERT training is offered through a sponsoring agency suchas an emergency management agency, fire department or police department in your area. As ofJanuary 2015 there are over 1100 communities who have listed their program on the CERT website under the Directory of CERT Programs by State. You can also check the State Directory tosee if one is in your community.4

Department of Homeland Security Federal Emergency Management Agency - Citizen rpsCitizen Corps Councils provide opportunities for volunteer citizens to prevent crime, respond toemergencies, and support the local first responders. There are numerous state, local, and tribalcouncils. For information about councils in your area, ncil.do?submitByZipDepartment of Homeland Security Federal Emergency Management Agency - Ready America800/237-3239http://www.ready.gov/Through public service announcements, Ready America’s mission is to get the public involved inemergency preparedness and increase the level of basic readiness across the nation. ReadyBusiness was launched in 2004 to help small- to medium-sized businesses prepare for anemergency, for more information visit: http://www.ready.gov/businessEmergency Email and Wireless ubscribers receive free critical news notification of regional emergencies via text message oremail.Environmental Protection Agency (EPA) Emergency tension Disaster Education Network (EDEN)http://www.agctr.lsu.edu/edenA collaborative multi-state effort by Extension Services [partnerships between universities andfederal, state, or county governments] across the country to improve the delivery of services tocitizens affected by disasters. Regional representatives can be found allExtreme Weather SourcebookInstitute for the Study of Society and EnvironmentNational Center for Atmospheric ResearchPO Box 3000Boulder, CO kEconomic and Other Societal Impacts Related to Hurricanes, Floods, Tornadoes, Lightning andOther U.S. Weather Phenomena.5