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Processing Accounts PayableRecurring Payables: Account Source HierarchyPayables:SourceHierarchy Company Organization Account Number(Multiple Distribution) Company Organization Account Number Organization(overrides VendorType Master) Account Number(overrides VendorType Master) ACP.21 1999 Unbeaten Path International Ltd.
Processing Accounts PayableSpecial Rules for Commodity CodesService Commodity ProcessingBPCS system logic handles the service and material commodity typesdifferently during purchase order processing and invoice entry in accountspayable. Rules for service commodity processing are addressed below:Purchase Order CreationurchaseOrderCreation To signify that a purchase order is for commodity items, enter a “1” forinventory type on the second screen of PUR500. Enter a commodity code for a P.O. line. BPCS will then retrieve defaultaccounting information (profit center and account number for theexpense / asset account) from the Commodity Master file and will assignthat accounting information to this P.O. line. Both the default profit center and the default account numbers may bemanually overridden by the user. The order quantity for a given P.O. line will always default to “1” even ifthe user enters a quantity much larger than one. A purchase order receipt for the service commodity is automatically createdby the BPCS system. Therefore, the user will never have to perform thePUR550 Purchase Order Receipt function to signify that the servicecommodity has been performed.Accounts Payable Invoice Entry and PaymentPayablePayment Execute ACP500, entering the purchase order number on the first screen. Skip the second screen of ACP500 because no costing information isrequired. ACP.33 1999 Unbeaten Path International Ltd.
Accounts Receivable SetupA/R Maintenance Cycle: PunctionPrrogram Sequence & FFunctionA/R CycleSequenceNumberProgram NameProgramNumber1System ParametersSYS800Defines system-wide defaults and tailoringparameters2Tax SystemParametersSYS810Defines system-wide defaults and tailoringparameters3Company MasterACR120Defines the company to be used4Organization MasterACR130Defines all organizations5Customer TypesACR170Sets up customer types to group customers basedon currency code and general ledger account6Customer TermsACR110Sets up terms codes which define specificpayment terms for customer invoices7Payment TypesACP170Define types of payments to be received fromcustomers8Bank Branch MasterCSH130Defines the branch of the bank that will be usedby the system for posting customer cash9Bank MasterACP140Defines the bank that will be used by the systemfor posting customer cash10Tax Rate CodeSYS140Defines various tax rates that may be applied tocustomer invoices11Tax Rate TablesSYS150Links customer tax code with an item tax code12Dunning Letter SetACR150Defines dunning letter sets which indicate thedunning letter(s) that will be generated for acustomer13DocumentSequencingACR160Defines codes by which customer invoices can begrouped and sequential numbers assigned14Salesperson MasterSAL100Defines salesperson information15Customer MasterACR100Defines all required customers16Ship-to MasterORD100Defines customer ship-to locations17Reason CodesSYS170Defines codes that specify reasons for a particulartransaction18Default ReasonCodesSYS180Defines reason codes that will default duringvarious transaction programsProgram Function 1999 Unbeaten Path International Ltd.ACR.8
Accounts Receivable ProcessingCustomer Account MaintenanceAccount Source HierarchyFor Invoice Entry (Cash and MemoPosting Mode 1), and Debit MemoEntries (Cash and Memo PostingMode 2) when the Debit Memo isnot applied to an existing invoice. Company(data entry field) Company(data entry field) Organization(override capable) Organization(override capable) Accounts ReceivableAccount Number Revenue AccountNumber A/R Account NumberIf the Debit Memo is applied to apre-existing invoice, then theaccounting hierarchy is derived fromthat pre-existing invoice, unlessoverridden.(overridesCompany Master) 1999 Unbeaten Path International Ltd.ACR.44
General Ledger SetupG/L Journal Summarization FeaturesFeatureatures 1999 Unbeaten Path International Ltd.GLD.18
General Ledger ProcessingPeriod-end Close PPrrogramsSequenceNumberProgramNumberProgram NameCommentsMo.EndCloseYr.EndCloseA/P & A/R Related10A/R Period CloseACR90011Month-end File PurgeACP900121099 ReportACP92013Month-end ClosePUR900Purges invoices with a zero balance;date cashed or "# of days toretain data"YPurges completed reqs and P.O.s;rolls MTD to YTD totals in AVH.YCost & Inventory Related14Shop Costing Post /CloseCST90015Capacity Week-endCloseCAP90016Cycle Count PurgeINV01517Month-end CloseINV900Computes new beginning inventorybalance. Clears entries, adjustments,additions and subtractions fields.18Post Inventory to G/LINV920Gets records from ITH file, and canbe run at any time. INV920 postsinventory transactions from theTransaction History file (ITH) to theBatch Interface file (GJW).Rolls planned hour buckets forinput / output. It refreshes theWMHRS file.YAfter running INV920 there shouldbe no INV920 spool file. If there isan INV920 spool file, there wereerrors during the post. Fix errorsand run INV920 until there is noINV920 spool file. 1999 Unbeaten Path International Ltd.GLD.34
Program Name Program Number Program Function 1 System Parameters SYS800 Defines system-wide defaults and tailoring . chart of accounts; financial statements; accounts payable; accounts receivable; audit; multiple currencies; close the monthly period; end of year; end of period processing; rare events; classroom training; user training .
