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THE EASIEST WAYTO WORK WITH DOCUMENTSinPoint CSFFile Server Archiving for Microsoft WindowsAT : 43 (0) 1 21555 – 0 DE : 49 (0) 9122 87227 – 0 info@hs-soft.com www.hs-soft.com
01inPoint CSF
inPoint CSFFILE SERVER ARCHIVINGThe life cycle of a document (e.g. order) is normally only a few days to a few weeks.More than 85% of stored documents are older than six months and are rarely or never needed again.Users are allowed to delete files, but they don't.Some files may not be deleted for legal reasons and yet this happens every day.CONCLUSION: Most file servers are expensive data landfills.Already 50 employees consume about 150 GB of expensive high-performance storage space in seven years.Number of employees50250500Files created in 7 years0,7 mil3,5 mil7,0 mil Memory requirements (GB)1477341.469Of which 85% wasted (GB)1256241.248
FILE SERVER ARCHIVING - ARCHITECTUREPROCESS ITEMSCONTENT ACCESSShortcutFILEARCHIVINGDFS SHARESTOREMETADATAMEDIAONPREMISEARCHIVE STORAGEArchive ItemsSTORECONNECTORAccessARCHIVEDFS SHAREAAAACONTENT ACCESSVIRTUAL DRIVEArchive ItemsCLOUDARCHIVE STORAGE
inPoint CSFMAXIMUM FLEXIBILITYFILE SERVER ARCHIVINGinPoint CSF checks whether files that can be archived arestored on the file server and archives them on archive media.An approx. 2 KB small link to the archive remains on the fileserver. The storage requirements on file servers are reducedby up to 80%.Users can use their usual applications to edit archived files.The archive can be configured to be rewritable orunchangeable with versioning.Additional properties determine the documents to be archived: All text file name and content of the fileCreation date – the creation date of the fileExtension – like: .jpg, .png, .pdfFile name - Possibility to use regular expressionsLast access date - the last access date of the fileModification date – the modification date of the filePath – folder path of the parent folder, where the item is locatedSize – the size of the fileArchiving is time controlled/scheduled with the following properties: Start date of the archiving processArchiving intervalsTimer for start of archiving process
inPoint CSF – CONTENT SERVER FILEFUNCTIONSSAVE TIME & COSTSWITH FILE ARCHIVINGMORE LEGAL CERTAINTYIN YOUR COMPANY Online access to files throughout their lifetime Automatic versioning in the archive Shorter back-up times Archiving can take place on legally secure media Easier recovery management Restoration is also possible after the original file hasbeen deleted from your file system Higher reliability Savings in storage costs Lifecycle management for economical media use
inPoint CSF - CONTENT SERVER FILETECHNICAL FEATURESTECHNICAL FEATURESSUPPORTED SOURCE SERVERS OS: from Windows Server 2012 R2inPoint CSF is able to directly address source storage .NET 4.x / IISmedia and integrate them into archiving strategies: Database: from MS SQL 2012 R2, from SQL Express 2012 R2with 10GB DB limitation From MS Windows 2012 R2 No installed SW on source Windows Server NetworkShare (NetApp, etc.) Web and Windows Forms configuration interface DFS, DFS-R Role concept Integration of AD and other authentication providers(Facebook, Google ) SSO, OAuth 2.0 Hypervisor support (VMWare, HyperV) Shortcuts via .lnk files Virtual archive drive Network share DFS share
02contentACCESS
contentACCESS CENTRAL ADMINISTRATIONADMIN INTERFACE
contentACCESS CENTRAL ADMINISTRATIONARCHIVE CONFIGURATION
contentACCESS CENTRAL ADMINISTRATIONARCHIVE-JOB CONFIGURATION
contentACCESSACCESS VIA WINDOWS EXPLORERDouble clickthe file toopen
contentACCESSACCESS VIA contentWEB
contentACCESSACCESS VIA officeGATE (OUTLOOK PLUGIN)officeGATE tree structure (directories)officeGATE list view (files)officeGATE full-text search
ATDE@W 43 (0) 1 21555 - 0 49 (0) 9122 87227 - 0H&S Heilig und Schubert Software AGGoldschlagstraße 87-89, 1150 Wien, Austriainfo@hs-soft.comwww.hs-soft.comH&S Heilig und SchubertInformationsManagement GmbHO Brien-Straße 3, 91126 Schwabach, Germany
Start date of the archiving process Archiving intervals Timer for start of archiving process Additional properties determine the documents to be archived: All text file name and content of the file Creation date -the creation date of the file Extension -like: .jpg, .png, .pdf File name - Possibility to use .
