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PICKERING MIDDLE SCHOOL – Lynn, MAMEETING MINUTESSCHOOL BUILDING COMMITTEE MEETING NO. 12October 7, 2016Location:City Hall, Room 402Time:10:00 AMAttendees:AttendedNameAssociationEmailYJudith F. KennedyMayor, City of Lynn; SBCMayor@lynnma.govNRachel M. AllaireParent Representative; SBCRachel.Allaire@comcast.netYPeter M. CaronCFO, City of Lynn; SBCPCaron@lynnma.govYEdward T. CalnanExperienced Community Member; SBCedcalnan@gmail.comYJaime L. CerulliChief Of Staff; SBC ChairJCerulli@lynnma.govYDianna ChakoutisWard 5 Councilor; SBCDianna.Chakoutis@lynnma.govNKathleen CollinsISD AdministratorKCollins@lynnma.govYDonna CoppolaLynn School Committee: SBCDonnaCoppola@mail.comYMichael DonovanISD Chief; Building Commissioner; SBCMDonovan@lynnma.govYJohn E. FordLynn School Committee: SBCJ.E.Ford@verizon.netYAndrew HallLynn DPW Commissioner; SBCAHall@lynnma.govYCatherine C. LathamSuperintendent of Schools; SBCLathamC@lynnschools.orgNWayne LozziWard 1 Councilor; SBCWLozzi@hotmail.comNJames L. RidleyRetired LPS Principal; SBCRidleyJL@verizon.netYKevin RittershausPMS Principal; SBCRittershausK@lynnschools.orgYJoseph SmartDir. Buildings & Grounds ISD; SBCJSmart@lynnma.govNPatrick TutwilerDeputy Superintendent of Schools; SBCTutwilerP@lynnschools.orgNJim LamannaAttorneyjlamanna@lynnma.govNRyan MonksSupervisor of Custodial & Maintenancermonks@lynnma.govYGene RaymondRaymond Design Associatesgraymond@rda‐design.comNSteve LamotheRaymond Design Associatesslamothe@rda‐design.comYJohn BartecchiRaymond Design Associatesjbartecchi@rda‐design.comYPaul GransaullLeftField Project ManagementPGransaull@leftfieldpm.comNJim RogersLeftField Project ManagementJRogers@leftfieldpm.comYLynn StapletonLeftField Project ManagementLStapleton@leftfieldpm.comA Pickering Middle School Building Committee Meeting was held to review the status of the project. A quorum ofthe School Building Committee was present. J. Cerulli, SBC Chair, called the meeting to order at 10:10 AM.I. Approval of Meeting MinutesApproval of September 21, 2016 Meeting Minutes1. The following motion and vote were made:Discussion: It was noted that the date of Public Forum No. 2 should be changed to September 14, 2016 inlieu of July 14, 2016.October 7, 2016Page 1 of 4
Lynn: Pickering Middle School Project – School Building Committee Meeting No. 12MOTION: K. Rittershaus moved, seconded by P. Caron, that the School Building Committee approve theSeptember 21, 2016 SBC Meeting Minutes, as discussed and amended.The PMS School Building Committee voted to approve the September 21, 2016 SBC Meeting Minutes, asdiscussed and amended.For: 12 ‐ Opposed: 0 – Abstained: 0II. Prep for MSBA Facilities Assessment Sub‐Committee Meeting on Preferred Schematic ReportMSBA Facilities Assessment Sub‐Committee (FAS) Meeting2. L. Stapleton spoke to the need for this emergency meeting indicating that the SBC needed to be of one mindregarding the Preferred Schematic in light of the opposition from residents and their appeals to MSBA.There needs to be a decision as to whether to change the Preferred Schematic or affirm today in advanceof the Facilities Assessment Sub‐Committee Meeting scheduled for October 13, 2016 at 9:40 AM.SBC Representatives3. The following SBC members will represent the SBC at the Facilities Assessment Sub‐Committee:Dr. Latham, Jaime Cerulli, Mike Donovan, John Ford, Kevin Rittershaus and Dianna ChakoutisPre‐FSA Conference Call with MSBA4. The MSBA will schedule a Pre‐FAS Conference Call next week prior to the FAS Meeting to discuss thepresentation that the Project Team will present and to discuss likely questions that will be asked by theFAS members. The SBC Representatives will be invited to participate in the conference call.General Discussion of Preferred Schematic Sites and Alternates5. G. Raymond noted the PSR was submitted on Friday, September 30, 2016. G. Raymond then reviewed aPowerPoint presentation, accompanied by a handout, of the options regarding the various sites and thedecisions leading to the PSR Submission.6.It was noted that the tax impact for the average single family household is relatively the same for all threetwo‐school options at approximately 166. The average tax impact for only one 1,008‐student school (likeat McManus Field) would be approximately 86 and for one large 1,660‐student school (like at Gallagherpark) would be approximately 146.7.Points of access for the Reservoir Site were reviewed. There are three access options off of ParklandAvenue. One requires eminent domain of two homes, one impacts wetlands more than the 5,000 SFgenerally acceptable and one comes close to the B Street neighborhood. The points of access off ParklandAvenue could have double lanes and the second a second means of access could be avoided. Two secondmeans of access to the site were discussed off Averill St. and Severance Street. Both points would requireat least property taking.8.D. Chakoutis stated that she attended a meeting last night with 60 residents opposed to the Reservoir Siteand Gallagher Park Site. She noted that they plan to submit a lawsuit if this site is selected. The City Solicitorindicated that the City would win any lawsuit but that a suit would delay construction at the site up to 2years.9.Further discussion on the Magnolia Park and its problems with the MWRA water main and the drainageculvert that run through the site. The MWRA water main serves communities on the North Shore. M.Donovan said that the SBC is attempting to resolve the issue of overcrowded schools and that no one wantsa new facility in their backyard; therefore no matter which sites are selected, opposition is to be expected.E. Calnan noted that at Thurgood Marshall MS the right‐of‐way issue with the Railroad/MBTA is similar toOctober 7, 2016Page 2 of 4
Lynn: Pickering Middle School Project – School Building Committee Meeting No. 12MWRA issue at Magnolia Park and should be avoided. M. Donovan noted the process to approval to re‐route the MWRA water main could potentially take 2 years or longer as well. The projected cost of watermain relocation was noted as 800k which would likely prove to be low and the drainage culvert would berequired to be replaced from Flax Pond to Sluice Pond.10. The issue of two property “takings” for the preferred access at the Reservoir Site could be avoided. M.Donovan suggested the possibility of requesting from MSBA to move forward with McManus Field and waitfor the Reservoir Site issues to be resolved.Confirmation on Preferred Schematic11. The following motion and vote were made:MOTION: M. Donovan moved, seconded by the Mayor, that the SBC vote to proceed with the originallyvoted Preferred Schematic Options as submitted in the PSR Submission to MASBA, namelywith the two sites ‐ McManus Field Site and Reservoir Site.Discussion: The Mayor noted that the SBC was faced with a series of very bad selections regarding theavailable site options and noted her concern about the MWRA water main relocation required at MagnoliaPark, the traffic issues at Wyoma Square and the tightness of the site. She noted that traffic in the area wasalready unbearable and that she will stay with the current Preferred Schematic Options even though all sitesare flawed.The PMS School Building Committee voted to confirm the August 30, 2016 vote to make Option 6 ‐ 652student school at Reservoir Site and 1,002‐student school at McManus Field the Preferred Schematic.A roll call was taken:Mayor Kennedy – ForCatherine Latham – AbstainedKevin Rittershaus – ForDonna Coppola – ForPeter Caron – ForJaime Cerulli – ForDianne Chakoutis – OpposedJoe Smart ‐ ForJohn Ford – ForEd Calnan ‐ ForAndrew Hall ‐ ForM. Donovan ‐ ForFor: 10 ‐ Opposed: 1 – Abstained: 112. There was discussion regarding the Schematic Design Phase which will begin immediately to meet the newJanuary 4, 2017 Schematic Design Submission date for a February 15, 2017 MSBA Board Meeting date perthe new MSBA 2017 Meeting Calendar.Debt Exclusion13. A debt exclusion vote will be needed which will require a City Council vote to set the date for the debtexclusion election.14. P. Caron indicated that he met with the MA DOR and they asked if there was a financing plan in place forthe Pickering Middle School Project. A plan needs to be put in place prior to moving on to the SchematicDesign Phase.III. Schedule UpdateDebt Exclusion Election15. It was noted that a Debt Exclusion Election needs to be scheduled preferable for some time betweenFebruary 16 and April 4, 2017.October 7, 2016Page 3 of 4
Lynn: Pickering Middle School Project – School Building Committee Meeting No. 1216. The current Project Schedule was attached to eth meeting minutes.IV. Budget UpdateReview Project Budget16. The Project Budget was attached to the meeting minutes which included all expenditures to date.V. Other Business/Discussions17. No other business or discussions occurred.VI. Next Meetings18. The next PMSBC meeting is scheduled for October 25, 2016 at 2:30 PM in Room 402. LeftField will sendout the meeting packet in advance of the meeting.VII. Adjournment19. The following motion and vote were made:MOTION: P. Caron moved, seconded by K. Rittershaus, that the School Building Committee vote to adjournthe meeting at 11:01 AM.The PMS School Building Committee voted unanimously to adjourn the meeting at 11:01 AM.For: 12 ‐ Opposed: 0 – Abstained: 0These meeting minutes represent what is presumed to be a complete and accurate account of the items reviewed,discussed, directions given and conclusions drawn unless notification to the contrary is received by the next regularconstruction meeting. If no notification is received, these minutes will be deemed an accurate account of the meeting.Prepared by,Paul Gransaull/Lynn StapletonLeftField Project Management, Inc.October 7, 2016Page 4 of 4
PICKERING MIDDLE SCHOOL PROJECTPlease join theCity of Lynn, Lynn Public Schools and thePickering Middle School Building Committee’sPUBLIC FORUM #3Wednesday, November 2, 20167:00 PMLynn Woods School Gymnasium106 Pennybrook RoadWe need your support as we begin to develop thepreferred site options for two new middle schoolsto be located in the most viable and appropriatelocations based on the City’s middle schooldemographics. The two new schools will createfour middle schools for the City that will provideparity for all students in positive, 21st centurylearning environments. We encourage all parentsand abutters of the two sites, Reservoir Site andMcManus Field to attend.Agenda:Two Selected SitesBuilding ConfigurationsSchematic Design PhaseProject Schedule
Pickering Middle School ‐ Lynn, MAOctober 25, 2016Projected Meeting and Milestone ScheduleMeeting Date & Time MonRoom01/18/16Send Draft Designer RFS for Review to SBCResp./AttendeesLFPMS Building Committee Meeting No. 1 Thurs 01/21/162:00 PMRoom 402OPM Introductions, Establish WorkingGroups/Sub‐Committees, Review Designer RFS, City HallDSP ProcessSBC/LF Fri01/22/16Submit Draft Designer RFS to MSBA forReviewLF Tues02/09/16Designer RFS Approval from MSBAMSBA Tues02/02/16By 4:00 PM Submit to Central RegisterLF Wed02/03/16By 12:00PM Submit to Local NewspaperLF Wed02/10/16 Tues02/16/163:00 PMDesigner RFS Briefing and Tour ofExisting BuildingPickering MiddleSchoolLF/PMS, City, SBCReps Wed02/24/162:00 PMDesigner RFS DueLeftField's OfficeLF Thurs02/25/16 Thurs 02/25/16Ad Appears in Central Register/ NewspaperLFDistribute Proposals to City2:00 PMPMS Building Committee Meeting No. 2Review RFS status and DSP member selectionLFRoom 107City HallSBC/ LF Wed03/02/16Submit Designer Proposal/DSP Packages toMSBALF Thurs03/03/16MSBA to Submit to the DSPMSBA Tues03/15/161:00 PM Tues03/22/168:30 AMMSBA DSP Meeting Thurs 03/31/162:30 PMDesigner Kick‐off Meeting; Preliminary DesignProgram Commences Wed04/06/168:00 AM ‐12:00PMEducational Visioning Session No. 1(Educational Program Sub‐Committee) Mon04/11/1610:00 AM Wed04/13/162:00 PMProcess Meeting w/Local DSP RepsExplanation of DSP Selection ProcessPMS Building Committee Meeting No. 3100 Bennett St.LF/Local DSP RepsMSBAMSBA/DSP, LocalDSP Reps, LFRoom 107City HallSBC/ LF, RDANew Vista Design/100 Bennett Street Sub‐Committee,Staff, LF, RDASub‐Committee/ LF,Site Selection Meeting No. 1 ‐ (Site Selection Room 107Sub‐Committee)City HallRDANew Vista Design/Educational Visioning Session No. 2100 Bennett Street Sub‐Committee,(Education Program Sub‐Committee)Staff, LF, RDAPage 1 of 4
Pickering Middle School ‐ Lynn, MAOctober 25, 2016Projected Meeting and Milestone ScheduleMeeting Date & TimeRoomResp./AttendeesPMS OfficeMSBA/District, City,LF, RDA Wed04/20/162:00 PMMSBA Kick‐Off Meeting Thru04/21/162:30 PMRoom 107Feasibility Study Process, Project Goals Update City Hall Mon05/02/1610:00 AM Fri05/06/1611:30 AM Tues05/10/161:00 PM Wed05/11/1612:00 PMTraffic Impact Meeting Tues05/17/168:00 AMSecurity Meeting Tues05/17/1611:00 AMDemographics Meeting Tues05/17/162:30 PM Wed05/18/167:00 PM Fri05/20/1611:30 AM Wed06/01/162:00 PM Wed06/08/1611:00 AM Wed06/15/1611:00 AM Thurs 06/23/162:00 PM Tues06/28/1611:00 AM Thurs 06/30/1611:00 AM Fri07/08/1612:00 PM Thurs 07/14/1611:00 AMPMS Building Committee Meeting No. 4Site Selection Meeting No. 2(Site Selection Sub‐Committee)MSBA Conference Call MeetingProject UpdateSite Selection Meeting No. 3(Site Selection Sub‐Committee)PMS Building Committee Meeting No.5Room 107City HallSub‐Committee/ LF,RDALF/ MSBA, District,Conference CallCity, LF, RDARoom 107Sub‐Committee/ LF,City HallRDARoom 107Partial WorkingCity HallGroup/ LF, RDAPartial Working100 Bennett StreetGroup/ LF, RDAPartial Working100 Bennett StreetGroup/ LF, RDARoom 107Feasibility Study Process, Project Goals Update City HallPublic Forum No. 1 ‐Project Educational Goals & Site Alternatives,SBC/ LF, RDAPickering CafeteriaSBC/LF, RDASBC/ Public, RDA, LFEducational Program Meeting No. 1(Educational Program Sub‐Committee)LF/ MSBA, District,City, LF, RDASub‐Committee/100 Bennett StreetCity, LF, RDAPMS Building Committee Meeting No. 6Room 402MSBA Conference Call MeetingProject UpdateConference CallFeasibility Study Process, Project Goals Update City HallFinance MeetingCity Funding CapacityMSBA Conference Call MeetingProject Update, Additional SF DiscussionPMS Building Committee Meeting No. 7Review PDP Submission IssuesCity HallISD Conf RmLF/City, SBC Reps,RDALF/MSBA, District,Conference CallCity, LF, RDASBC/Room 402, City HallLF, RDASub‐Committee/100 Bennett StreetCity, LF, RDAEducational Program Meeting No. 2(Educational Program Sub‐Committee)Finance MeetingProject Costs/Funding Capacity with Mayor Mayor's Officeand City Council PresidentPMS Building Committee Meeting No. 8Room 402Review Educational Program & FinanceCity HallMeetingsSBC/LF, RDASBC Reps/ City, LF,RDASBC/LF, RDAPage 2 of 4
Pickering Middle School ‐ Lynn, MAOctober 25, 2016Projected Meeting and Milestone ScheduleMeeting Date & TimeRoom Thurs 07/21/16 Thru08/04/1611:00AM Tues08/30/1611:00AM Wed09/07/163:00 PM Wed09/07/167:00 PM Fri09/09/161:00 PM Wed09/14/167:00 PM Wed09/21/162:30 PMSubmit Preliminary Design Program toMSBA (PDP)PMS Building Committee Meeting No. 9Review PSR and DeliverablesPMS Building Committee Meeting No.10Vote PSR Options and Public Forum ReviewEducational Program Meeting No. 3(Educational Program Sub‐Committee)School Committee MeetingProject Update and Vote on PreferredSchematic & OptionsEducational Program Meeting No. 4(Educational Program Sub‐Committee)Public Forum No. 2 ‐Preferred Schematic, Options, RedistrictingPMS Building Committee Meeting No.11 Thurs 09/30/16Review Public Forum Reaction; PSR Votes andDeliverables, CM@R VoteSubmit PSR to MSBAPMS Building Committee Meeting No.12 Fri10/07/1610:00 AM 10/11/162:30 PM 10/13/169:40 AM10/19/161:30 PM10/25/162:30 PMTuesWed11/02/16Wed11/09/16Tues11/15/167:00 PM2:30 PMReview Public Forum Reaction; PSR Votes andDeliverables, CM@R VotePre‐ Facilities Assessment SubcommitteeMeeting Conference CallFacilities Assessment SubcommitteeMeetingResp./AttendeesRoom 402City HallLF/SBC, City, RDASBC/LF, RDARoom 107City HallSBC/LF, RDA100 Bennett StreetSub‐Committee/City, LF, RDA100 Bennett StreetSBC Reps/ SC, LF,RDAMSBAConference CallTMMS CafetoriumSub‐Committee/City, LF, RDASBC/ Public, City, LF,RDARoom 402City HallSBC/ LF, RDAMSBALF/ SBC, City, RDARoom 402City HallSBC/ LF, RDAMSBAMSBAMSBA/SBC Reps, LF,RDAMSBA/SBC Reps, LF,RDAMSBA/SBC Reps, LF,RDAPreferred Schematic Conference CallMSBAPMS Building Committee Meeting No.13Room 402SBC/ LF, RDACity HallLynn Woods School SBC/ Public, City, LF,GymRDAMSBA/ SBC Reps, LF,MSBARDARoom 402SBC/ LF, RDACity HallReview of CMR Process, Project UpdatePublic Forum No. 3 ‐Preferred Schematic, Building LayoutsMSBA Board Meeting for Approval of thePreferred SchematicPMS Building Committee Meeting No.14Review of Schematic Design DeliverablesMILESTONES SCHEDULEMar 2016 ‐Nov 2016 Feasibility Study PhasePage 3 of 4
Pickering Middle School ‐ Lynn, MAOctober 25, 2016Projected Meeting and Milestone ScheduleMeeting Date & TimeRoom09/30/1610/13/16 or 10/19/1611/09/1611/10/16 ‐Submit Preferred Schematic Report toMSBAFacilities Assessment Subcommittee9:30 ‐ 11:30 AMMeetingMSBA Board MeetingApprove Preferred Schematic & Proceed to2/15/2017 Schematic Design Phase11/10/16Schematic Design Commences11/14/16DESE Review Submission12/21/16Schematic Design Notification to MSBA01/04/171/18/17 or 2/1/1602/15/172/28/17 to 4/4/17Submit Schematic DesignProject Scope & Budget to MSBAFacilities Assessment SubcommitteeMeetingMSBA Board MeetingApproval of Schematic Design/ProjectScope & BudgetCity Approval / Potential Debt ExclusionVote2/16/17 ‐8/31/2017Design Development (5 months)8/31/17 ‐3/2/2018Construction Documents (6 months)9/1/2017 ‐12/31/2019 Bidding / Construction09/04/1901/02/20Resp./AttendeesNew School Opens to Students ‐ McManusFieldNew School Opens to Students ‐ ReservoirSitePage 4 of 4
PICKERING MIDDLE SCHOOLPRELIMINARY PROJECT SCHEDULEOctober 25, 2016IDTask 8293031323334353637383940StartFinishEligibility PeriodMSBA Invitation to Eligibility PeriodCity Appropriation of Funds for Feasibility StudyStudy Enrollment CertificationMSBA Invitation to Feasibility StudyExecution of Feasibility Study AgreementOPM SelectionOPM RFS ProcessOPM RFS Advertisement AppearsOPM Proposals DueOPM Proposals Review, Interviews, Ranking & Submittal toMSBAWed 1/14/15Wed 1/14/15Tue 6/23/15Wed 7/22/15Thu 8/6/15Tue 9/1/15Mon 9/7/15Mon 9/7/15Wed 11/11/15Wed 11/25/15Wed 11/25/15Fri 9/4/15Wed 1/14/15Tue 6/23/15Mon 7/27/15Thu 8/6/15Fri 9/4/15Thu 1/21/16Tue 11/3/15Wed 11/11/15Wed 11/25/15Tue 12/15/15OPM Panel MeetingMSBA Approval of OPMOPM Contract Negotiated, Executed & Sent to MSBASBC Project Kick-Off MeetingProPay Training #1Designer SelectionSelect Designer Selection CommitteePrepare Draft RFS & MSBA Review PeriodDesigner RFS Advertisement AppearsDesigner Proposals DueReview Designer Proposals and Check ReferencesSBC Vote on Local Representatives for DSPSubmit DSP Materials to MSBADesigner Selection Panel (DSP) MeetingDSP InterviewsDesigner Contract Negotiated, Executed & Sent to MSBAMon 1/11/16Mon 1/11/16Tue 12/15/15Thu 1/21/16N/AThu 1/21/16Thu 1/21/16Fri 1/22/16Wed 2/10/16Wed 2/24/16Wed 2/24/16Thu 2/25/16Thu 3/3/16Tue 3/22/16N/AWed 3/23/16Mon 1/11/16Mon 1/11/16Wed 1/13/16Thu 1/21/16N/ATue 4/5/16Thu 1/21/16Thu 2/4/16Wed 2/10/16Wed 2/24/16Wed 3/2/16Thu 2/25/16Thu 3/3/16Tue 3/22/16N/ATue 4/5/16Preliminary Design Program (PDP)Designer Project Kick-Off MeetingEstablish Work PlanMSBA Project Kick-Off MeetingPDP Submittal DevelopmentSBC Vote to Submit PDPSubmit PDP Submission to MSBA (10 weeks before PSRBoard Date)Thu 3/31/16Thu 3/31/16Thu 3/31/16Wed 4/20/16Fri 4/1/16Thu 7/14/16Thu 7/21/16Fri 9/23/16Thu 3/31/16Tue 4/19/16Wed 4/20/16Wed 7/20/16Thu 7/14/16Thu 7/21/16MSBA PDP Review PeriodRespond & Address MSBA PDP Review CommentsPreferred Schematic Report (PSR)PSR Submittal DevelopmentSBC Vote to Submit PSRSubmit PSR Submission to MSBA (by Deadline for BoardMeeting)Fri 7/22/16Tue 8/30/16Thu 7/21/16Thu 7/21/16Wed 9/21/16Thu 9/29/16Fri 8/19/16Fri 9/23/16Wed 11/9/16Wed 9/28/16Wed 9/21/16Thu 9/29/16MSBA PSR Review PeriodThu 9/29/16Respond & Address MSBA PSR Review CommentsWed 10/19/16Facilities Assessment Subcommittee (FAS) Presentation (1st Thu 10/13/16Date)Tue 10/18/16Tue 11/1/16Thu 10/13/1644Facilities Assessment Subcommittee (FAS) Presentation (2nd Wed 10/19/16Date)Wed 10/19/1645Address FAS CommentsFri 10/14/16MSBA Board Vote on PSR & Approval to Move to Schematic Wed 11/9/16DesignWed 11/2/16Wed 11/9/16Schematic Design (SD)Fri 9/30/16Schematic Design Submittal DevelopmentFri 9/30/16Submit Notification to Massachusetts Historical Commission Mon 11/14/16Tue 1/10/17Tue 1/3/17Wed 1/4/17414243464748495051525354555657585960MSBA Schematic Design NotificationSD Estimates and Cost ReconciliationSBC Vote to Submit Schematic Design SubmissionSubmit SD Submission to MSBA (by Deadline for BoardMeeting)Wed 12/21/16Thu 12/8/16Wed 12/21/16Wed 1/4/17City Council Vote on Date of City Vote for Funding Approval Tue 1/10/17DESE ReviewMSBA Review of DESE SubmittalDESE Review and ApprovalProject Scope & Budget ApprovalPSB ConferencePSB Agreement ExecutedProject: Pickering MS PreliminaryDate: Mon 10/17/16Mon 11/14/16Mon 11/14/16Mon 11/21/16Wed 1/18/17Wed 1/18/17Mon 1/23/17MJJA2015S O N D J FEligibility PeriodMAMJJASOND2016J FMAMJJASOND2017J FMAMJJASOND2018J FMAMJJASOND2019J FMAMSBA Invitation to Eligibility PeriodCity Appropriation of Funds for Feasibility StudyStudy Enrollment CertificationMSBA Invitation to Feasibility StudyExecution of Feasibility Study AgreementOPM SelectionOPM RFS ProcessOPM RFS Advertisement AppearsOPM Proposals DueOPM Proposals Review, Interviews, Ranking & Submittal to MSBAOPM Panel MeetingMSBA Approval of OPMSBC Project Kick-Off MeetingProPay Training #1Designer SelectionSelect Designer Selection CommitteePrepare Draft RFS & MSBA Review PeriodDesigner RFS Advertisement AppearsDesigner Proposals DueReview Designer Proposals and Check ReferencesSBC Vote on Local Representatives for DSPSubmit DSP Materials to MSBADesigner Selection Panel (DSP) MeetingDSP InterviewsDesigner Contract Negotiated, Executed & Sent to MSBAPreliminary Design Program (PDP)Designer Project Kick-Off MeetingEstablish Work PlanMSBA Project Kick-Off MeetingPDP Submittal DevelopmentSBC Vote to Submit PDPSubmit PDP Submission to MSBA (10 weeks before PSR Board Date)MSBA PDP Review PeriodRespond & Address MSBA PDP Review CommentsPreferred Schematic Report (PSR)PSR Submittal DevelopmentSBC Vote to Submit PSRSubmit PSR Submission to MSBA (by Deadline for Board Meeting)MSBA PSR Review PeriodRespond & Address MSBA PSR Review CommentsFacilities Assessment Subcommittee (FAS) Presentation (1st Date)Facilities Assessment Subcommittee (FAS) Presentation (2nd Date)MSBA Board Vote on PSR & Approval to Move to Schematic DesignSchematic Design (SD)Schematic Design Submittal DevelopmentSubmit Notification to Massachusetts Historical CommissionWed 12/21/16Wed 12/21/16Wed 12/21/16Wed 1/4/17MSBA Schematic Design NotificationSBC Vote to Submit Schematic Design SubmissionSubmit SD Submission to MSBA (by Deadline for Board Meeting)Tue 1/10/17City Council Vote on Date of City Vote for Funding ApprovalFri 12/30/16Mon 11/21/16Fri 12/30/16Wed 2/15/17Wed 2/1/17Fri 2/3/17DESE ReviewMSBA Review of DESE SubmittalDESE Review and ApprovalProject Scope & Budget ApprovalPSB ConferenceTaskMilestoneProject SummaryExternal MilestoneInactive MilestoneManual TaskManual Summary RollupStart‐onlyDeadlineSplitSummaryExternal TasksInactive TaskInactive SummaryDuration‐onlyManual SummaryFinish‐onlyProgressPage 1MJJASOND2020J FMAMJJASOND2021J FMAMJJASOND2022J FMAMJJ
PICKERING MIDDLE SCHOOLPRELIMINARY PROJECT SCHEDULEOctober 25, 2016IDTask Name616263StartMSBA Board Approval of SDCM at Risk SelectionSBC Approves Use of CM at Risk Construction Delivery &Selects CM Selection CommitteeFinishWed 2/15/17Wed 9/21/16Wed 9/21/16Wed 2/15/17Fri 12/16/16Wed 9/21/1664CM at Risk Application to Office of Inspector General (OIG)Mon 10/3/16Fri 10/7/1665OIG ApprovalDevelop CM at Risk Request for Qualifications (RFQ) andIssueMon 10/10/16Mon 10/24/16Fri 10/28/16Wed 11/2/16Statement of Qualifications (SOQ) Due from CMsReview & Prequalify CMsDevelop CM at Risk RFP and Issue Request for Proposals(RFP) to Qualified CMsWed 11/16/16Thu 11/17/16Mon 11/21/16Wed 11/16/16Fri 11/18/16Wed 11/23/16Fri 12/9/16Thu 12/15/16Fri 12/16/16Mon 10/3/16Mon 10/3/16Tue 11/29/16Wed 11/30/16Thu 12/29/16Fri 12/30/16Tue 2/28/17Tue 2/28/17Tue 4/4/17Wed 4/5/17Wed 4/12/17Fri 12/9/16Thu 12/15/16Fri 12/16/16Fri 6/30/17Tue 11/29/16Tue 11/29/16Wed 12/28/16Thu 12/29/16Fri 6/30/17Thu 5/18/17Tue 2/28/17Tue 4/4/17Tue 4/11/17Fri 5/5/17Mon 5/8/17Fri 5/12/17Fri 5/12/17Mon 8/7/17Mon 8/7/17Mon 8/7/17Mon 8/21/17Thu 5/18/17Tue 8/11/20Mon 8/7/17Fri 8/18/17Fri 10/6/17Mon 10/9/17Fri 78889CM Proposals DueCM InterviewsCM Notice of Award & Contract ExecutionSite Acquisition/Eminent Domain ProcessAppraisals of PropertiesCouncil Vote for Eminent Domain of PropertiesNotice of Property Takings to Property OwnersFile Order of Takings for PropertiesProperties VacatedProject Funding AppropriationCity Vote - Early DateCity Vote - Late DateCertification of Vote Sent to MSBAProject Funding Agreement Compiled by MSBA & Sent toDistrictProject Funding Agreement Executed by City & Returned toMSBAMSBA Executes the Project Funding AgreementLEEDProject Registration with USGBCDevelop Proposed Scorecard and Kick-Off MeetingCompile & Submit Design Submittal for USGBC Review90USGBC Design Review & Comments; Respond & AddressUSGBC Comments91Modify ScorecardMon 12/4/17Compile & Submit Construction Submittal for USGBC Review Wed 11/20/19Fri 12/15/17Tue 2/18/2093USGBC Design Review & Comments; Respond, Address & Wed 2/19/20Appeal (as required) USGBC Construction Review CommentsTue 5/19/2094LEED 10-Month Enhanced Commissioning ReportSustainability Closeout Requirements, Obtain Certification,Order PlaqueTue 7/28/20Tue 8/11/20929596Wed 10/23/19Wed 7/29/20Design Development (DD)- Reservoir / 100% CD - McManus Thu 2/16/17Thu 2/16/17Mon 7/24/17Mon 7/17/17Mon 8/21/1799Submit DD Documents to Commissioning Agent (CxA) forReviewMon 8/7/17Fri 8/18/17100DD Cost Estimate, Value Engineering, Cost ReconciliationMon 8/7/17Tue 8/29/17101SBC Vote to Submit DD Submission to MSBASubmit DD Submission to MSBAMSBA DD Review & Comment PeriodRespond & Address MSBA & CxA DD Review CommentsThu 8/31/17Thu 8/31/17Mon 9/4/17Tue 10/3/17Thu 8/31/17Thu 8/31/17Mon 10/2/17Tue 10/31/17Permitting ProcessChpt. 97 Park Land Replacement Approval Process McManus FieldWed 4/5/17Wed 4/5/17Wed 9/5/18Wed 10/4/17Site Environmental Permitting - McManus FieldWetlands and Vernal Pools Mapping - ReservoirSite Environmental Permitting - Reservoir Site60% Construction Documents (60% CD) - ReservoirWed 4/5/17Wed 4/5/17Wed 9/6/17Mon 9/4/17Wed 7/26/17Wed 4/26/17Wed 9/5/18Tue 1/30/18Mon 9/4/17Thu 11/30/179810210310410510610710810911011160% Construction Documents DevelopmentProject: Pickering MS PreliminaryDate: Mon 10/17/16JJASOND2015J FMAMJJASOND2016J FMAMJJASOND2017J FM A M J J A SMSBA Board Approval of SDOND2018J FMAMJJASOND2019J FMAMJJASOND2020J FMAMJJASOND2021J FMAMJJASOND2022J FMAMJJCM at Risk SelectionSBC Approves Use of CM at Risk Construction Delivery & Selects CM Selection CommitteeCM at Risk Application to Office of Inspector General (OIG)OIG ApprovalDevelop CM at Risk Request for Qualifications (RFQ) and IssueStatement of Qualifications (SOQ) Due from CMsReview & Prequalify CMsDevelop CM at Risk RFP and Issue Request for Proposals (RFP) to Qualified CMsCM Proposals DueCM InterviewsCM Notice of Award & Contract ExecutionSite Acquisition/Eminent Domain ProcessAppraisals of PropertiesCouncil Vote for Eminent Domain of PropertiesNotice of Property Takings to Property OwnersFile Order of Takings for PropertiesProperties VacatedProject Funding AppropriationCity Vote - Early DateCity Vote - Late DateCertification of Vote Sent to MSBAProject Funding Agreement Compiled by MSBA & Sent to DistrictProject Funding Agreement Executed by City & Returned to MSBALEEDProject Registration with USGBCDevelop Proposed Scorecard and Kick-Off MeetingCompile & Submit Design Submittal for USGBC ReviewUSGBC Design Review & Comments; Respond & Address USGBC CommentsModify ScorecardCompile & Submit Construction Submittal for USGBC ReviewUSGBC Design Review & Comments; Respond, Address & Appeal (as required) USGBC Construction ReviewLEED 10-Month Enhanced Commissioning ReportSustainability Closeout Requirements, Obtain Certification, Order PlaqueTue 10/31/17Design Development DocumentsSubmit Massachusetts Historical Commission ProjectNotification97MDesign Development (DD)- Reservoir / 100% CD - McManusDesign Development DocumentsSubmit Massachusetts Historical Commission Project NotificationSubmit DD Documents to Commissioning Agent (CxA) for ReviewDD Cost Estimate, Value Engineering, Cost ReconciliationSBC Vote to Submit DD Submission to MSBASubmit DD Submission to MSBAMSBA DD Review & Comment PeriodRespond & Address MSBA & CxA DD Review CommentsPermitting ProcessChpt. 97 Park Land Replacement Approval Process - McManus FieldSite Environmental Permitting - McManus FieldWetlands and Vernal Pools Mapping - Reservoir60% Construction Documents (60% CD) - Reservoir60% Construction Documents DevelopmentTaskMilestoneProject SummaryExternal MilestoneInactive MilestoneManual TaskManual Summary RollupStart‐onlyDeadlineSplitSummaryExternal TasksInactive TaskInactive SummaryDuration‐onlyManual SummaryFinish‐onlyProgressPage 2
PICKERING MIDDLE SCHOOLPRELIMINARY PROJECT SCHEDULEOctober 25, 2016IDTask NameStartFinish112Submit 60% CD Documents to Commissioning Agent (CxA)for ReviewFri 11/3/17Thu 11/16/1711360% CD Cost Estimate, Value Engineering, CostReconciliationFri 11/3/17Wed 11/29/17114SBC Vote to Submit 60% CD Submission to MS
N Rachel M. Allaire Parent Representative; SBC Rachel.Allaire@comcast.net Y Peter M. Caron CFO, City of Lynn; SBC PCaron@lynnma.gov Y Edward T. Calnan Experienced Community Member; SBC edcalnan@gmail.com . The MSBA will schedule a Pre‐FAS Conference Call next week prior to the FAS Meeting to discuss the presentation that the Project Team .
