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Important Information for Reporting Year 2012the greatest number of source RI/P2.Important Information forReporting Year 2012 New Information for Reporting Year2012Please note that this 2012 version of the ToxicsRelease Inventory (TRI) Reporting Forms andInstructions document supersedes previous versionsof the document. Administrative Stay Lifted forHydrogen Sulfide (H2S) ReportingTRIA Federal Register notice was issued onMonday, October 17, 2011 (76 FR 64022)announcing that EPA is lifting theAdministrative Stay of the EPCRA section 313toxic chemical release reporting requirements ofhydrogen sulfide - H2S - (CAS No. 7783-06-4).Reporting for H2S is required for RY 2012reporting (i.e., for Form R and Form ACertification Statements that are due to theAgency at midnight on July 1, 2013). For moreinformation about the lifting of theadministrative stay for H2S, fide/indexf.html. New Green Chemistry Source ReductionCodesNew source reduction codes that describe greenchemistry practices have been added to the listof selections available for completing Section8.10. New in TRI-MEweb for RY 2012oEPA has developed a new certificationcomponentwithin the TRI-MEwebapplication that will allow a facility toprepare any reporting year TRI Form R/Aand transition directly into the certificationprocess without leaving the TRI-MEwebapplication.oTRI Reporting for Facilities Located inIndian country and Clarification ofAdditional Opportunities Available to TribalGovernment under the TRI ProgramAn ESA form is a statement that declaresthat the registrant understands that anyelectronic signature executed with theelectronic signature device is as legallybinding as a handwritten signature and isrequired by EPA before any certifyingofficial can certify and submit a TRI formcreated in TRI-MEweb.Pollution PreventionIn order to promote pollution prevention, EPAhas increased the prominence and accessibilityof the pollution prevention information reportedin Sections 8.10 and 8.11 of the Form R. Forexample, the 2011 TRI National Analysishighlighted the parent companies that reportedNew Real-Time Electronic SignatureAgreement (ESA) Approval Option forNew Certifying OfficialsFor this reporting year, EPA hasimplemented an alternative method forcertifying officials to apply for and processan ESA in real-time using a is. Upon registering for a newCDX account at https://cdx.epa.gov, allnewly appointed certifying officials will beprompted to consider using this third-partyverification and authentication service toobtain their ESA approval in real-timeinstead of processing the traditional paperESA form for EPA approval.EPA finalized a rule on April 19, 2012 (77 FR23409) which requires each facility located inIndian country to submit TRI reports to EPAand the appropriate tribe, rather than to the statein which the facility is geographically located.The final rule also provides the tribalchairperson or equivalent elected official of atribe with the same opportunities as thegovernor of a state with regard to TRI-relatedrequests and petitions. The rule requirements areapplicable for reporting year 2012 for TRIreports due to the Agency by July 1, 2013. New Certification Process in TRI-MEwebfor RY 2012 ReportingoTRI-MEwebUpgradesPollutionPreventionEPA has made several changes to TRIMEweb to facilitate completion of thePollution Prevention section of the Form R(Section 8). For example, TRI-MEweb nowToxics Release Inventory Reporting Forms and Instructionsii

Important Information for Reporting Year 2012provides a Production Ratio/Activity IndexWizard to automatically calculate yourProduction Ratio/Activity Index (Section8.9). TRI-MEweb also includes new tipsand guidance for completing Sections 8.98.11 and allows the user to submitadditional information about specific entriesin Sections 8.9-8.10 if desired. (Thisinformation is then included in Sections8.11 or 9.1 as appropriate.)Other Important Information forReporting Year 2012EPA’s Audit Policy. If you discover your facility isor may have been in violation of Section 313 ofEPCRA (TRI Reporting), please refer to EPA’sPolicy entitled, “Incentives for Self-Policing:Discovery, Disclosure, Correction, and Preventionof Violations” (Audit Policy), 65 FR 19618, April11, 2000. You may qualify for having all gravitybased penalties waived if your facility meets all nine(9) conditions of the Audit Policy. For moreinformation on EPA’s Audit Policy, see theAgency’s uditing/auditpolicy.html.EPA Enforcement Response Policy for TRIRevisions. On September 26, 1991, EPA publishedin the Federal Register, a “Notice RegardingRevisions to Toxic Chemical Release InventoryReporting Forms under Section 313 of theEmergency Planning and Community Right-toKnow Act of 1986” (56 FR 48795-03). Section Vof the Notice refers to the Agency’s Enforcementand Penalties policy regarding Form R errors:Facilities are reminded that there is a legalobligation to file an accurate and complete Form Rreport for each chemical by July 1 each year. EPAmay take enforcement action and assess civiladministrative penalties regarding corrections toerrors in Form R reports that are not changes basedon previously unavailable information or procedureswhich improve the accuracy of the data initiallyreported. The kinds of errors which may result inenforcement and in penalties include but are notlimited to the following: (1) Errors caused by notusing the most readily available information, forexample, not using monitoring data collected forcompliance with other regulations in calculatingreleases; (2) omitting a major source of emissions;(3) a mathematical or transcription or typographicalerror which seriously compromises the accuracy ofthe information, and; (4) other errors whichseriously affect the utility of the data, particularlyerrors in release reporting for which the facility hasno records showing the derivation of the releasecalculation, and cannot provide a sufficientexplanation of the report.EPA’s Small Business Compliance Policy. If youhave 100 or fewer employees and discover that yourfacility is or may have been in violation of Section313 of EPCRA (TRI Reporting), please refer toEPA’s Small Business Compliance Policy. EPA willeliminate or significantly reduce penalties for smallbusinesses that meet the conditions of the Policy,including voluntarily discovering violations andpromptly disclosing and correcting them. ThisPolicy implements Section 223 of the SmallBusiness Regulatory Enforcement Fairness Act(SBREFA) of 1996. For more information, see theAgency’s mallbusiness/index.html.Parent Company Information. In past years, theAgency found that many facilities report inaccurateparent companies and/or Dun and Bradstreetnumbers in Sections 4 and 5 of the TRI reportingforms. All facilities should verify the accuracy offacility and parent company information (e.g.,DUNS number, parent company name). Relatedquestions and answers are provided in Appendix I.Please note that beginning in Reporting Year 2009,EPA started to pre-load standardized parentcompany names into the TRI-MEweb software thatwere researched from the prior year submission.This step was taken to improve the accuracy ofparent company names as well as create a standardformat for the names themselves. For example, onlycapital letters are used and all periods areeliminated from the parent names. In addition,standardized abbreviations are now used forcommon terms found in parent names such as ‘COfor Company’ and ‘INC for Incorporated.’ Moredetailed instructions appear in the Parent Companyname sections of TRI-MEweb.For facilities still using paper TRI forms to report, adetailed listing of Parent Company names isprovided at:http://www.epa.gov/tri/report/index.htm.Toxics Release Inventory Reporting Forms and Instructionsiii

Important Information for Reporting Year 2012A. To verify the accuracy of your facility andparent company Dun and Bradstreet number andname, as required in Section 5 of both Form Rand Form A, go to:https://www.dnb.com/product/dlw/form cc4.htm or call 1-888-814-1435 to verify yourinformation. Callers to the toll free phonenumber should understand that the Dun andBradstreet support representatives will need toverify that callers requesting the DUNSnumbers are agents of the business. Dun andBradstreetrecommendsknowingbasicinformation such as when the businessoriginated, officer names, and the name,address, and phone number for the facility.B. Facilities reporting to TRI should also makesure they are providing the parent companyname and Dun and Bradstreet number as ofDecember 31st of the current reporting year.TRI-MEweb Reporting Year 2012versionThe TRI-MEweb application helps facilities fulfilltheir Emergency Planning and Community Right-toKnow (EPCRA) Section 313 and PollutionPrevention Act (PPA) Section 6607 obligations.TRI-MEweb is an interactive, intelligent, userfriendly web-based application tool that guidesfacilities through the TRI reporting experience. Byleading prospective reporters through a series oflogicallyorderedquestions,TRI-MEwebstreamlines the analysis needed to determine if auser must complete a Form R Report or if they meetthe thresholds that allow them to use the Form ACertification Statement for a particular chemical.The TRI-MEweb software provides the user withguidance for each data element on the reportingForm R and Form A Certification Statement. TRIMEweb will check the data on the form for commonerrors and then prepare it for electronic transmissionto be certified in CDX (see Figure 1 on page 2 for aflow diagram of the TRI-MEweb reporting process).All of the information contained in this RY 2012Reporting Forms and Instructions manual iscontained within the TRI-MEweb application.EPA strongly recommends the use of TRIMEweb to submit information to the TRIprogram. However, if you plan to submit hardcopy forms for current year and prior year forms(RY 2011 and RY 2012), EPA provideselectronically fillable TRI forms at:http://www.epa.gov/tri/reporting materials/forms/that can be completed using a computer and thenprinted, signed, and mailed.EPA will accept only TRI-MEweb or papersubmissions for RY 2012. The following arereasons why you should use TRI-MEweb in RY2012: TRI-MEweb will guide reporting facilitiesthrough the RY 2012 changes to the reportingrequirements described earlier in this section. A Web-enabled threshold determination tool isavailable on the TRI website at:http://www.epa.gov/tri/reporting materials/threshold/ to help facilities determine whether theyneed to report to TRI. The threshold tool isuseful in determining whether a facility meetsall three threshold indices: number ofemployees, covered industry sector andchemical-specific thresholds.Toxics Release Inventory Reporting Forms and Instructions

Section 5. Quantity of the Toxic Chemical Entering Each Environmental Medium On-site . 45 Section 6. Transfer(s) of the Toxic Chemical in Wastes to Off-Site Locations . 52 Section 7. On-Site Waste Treatment, Energy Recovery, and Recycling Methods. 61 Section 8.