WIXLIB

George A. Smathers LibrariesAdministrative Services and Faculty Affairs422 Library WestPO Box 117024Gainesville, FL 32611-7024352-273-2595352-392-4538 Faxhttps://hr.uflib.ufl.edu/POSITION VACANCY ANNOUNCEMENTPOSITION TITLE:Storage & High Density Facility (HDF) AssistantCLASSIFICATION:Library Assistant 2REPORTS TO:Storage & High Density Facility (HDF) Unit ManagerSALARY: 15.45 minimum salary. Actual salary will reflect selected professional’s experienceand credentialsJOB NUMBER:520218DEADLINE DATE:February 10, 2022 - applications will be reviewed as receivedPLEASE NOTE:Please be aware this position is not located on the main campus. The job locationfor this position is: 2715 NE 39th Avenue, Gainesville, FL 32609JOB SUMMARYThe Storage & High Density Facility (HDF) Assistant is part of the Shared Collections Department at theUniversity of Florida George A. Smather’s Libraries. This position works under the supervision of theStorage & HDF Manager, processing materials into the FLorida Academic REpositiory (FLARE) facility. TheStorage & HDF processor sorts, inventories and shelves materials using specific procedures and databasesoftware. These procedures ensure all materials can be located for future access for loan or documentdelivery. The HDF processor will use warehouse equipment and aerial lifts to shelve materials and toretrieve and refile materials to fill patron requests.To support all students, staff and faculty, and foster excellence in a diverse and collaborative society, theLibraries are actively seeking candidates who bring culturally-rich lived experiences to work withindividuals of diverse backgrounds, experiences, races, ethnicities, genders, sexual orientation, andperspectives.RESPONSIBILITIESProcessing Materials Checks items in Alma, the library catalog, to confirm title and check for duplicates. Identifies and separates materials by collection code, and duplicates barcodes as needed. Sorts materials by size and places into appropriate trays. Counts and logs number of items in tray onto tray label. Stamps customer code on tray label and creates a batch work order (BWO) sheet. Vacuums and dusts all items in trays and rechecks all trays for materials size accuracy.An Equal Opportunity Institution

Inventory Control Uses CaiaSoft software to create a Batch Work Order number (BWO). Uses a barcode scanner to “Accession” or ingest the tray ID and all item barcodes associated with thetray ID. Verifies items by checking software count with manual item count. When all trays are accessioned andverified, then they are ready to go to Tray to Shelf.Tray to Shelf Places each tray on the appropriate collection code and tray size shelf. Locates and places the tray(s) on the proper shelf, using a latter or aerial lift as needed. Scans the shelf barcode using a hand-held scanner, inserts the tray positions, scans the tray ID. Uploads data into CaiaSoft.Circulation Retrieves materials requested by patrons and identifies materials to circulate in database. Scans item for electronic delivery, or prepares physical item for shipping. Delivers books to campus when needed using the Library van. Pulls materials for internal staff use. Checks in materials in the database and returns materials to home tray. Uses latter or aerial lift as needed to access trays on higher shelves. Materials requiring repair or other attention are sent to specialty units.Unit Support Folds trays, creates tray and shelf labels, applies shelf and human readable labels to shelves. Adjusts shelves, assists with inventory projects and helps maintain facility. Assists in unloading trucks and using forklift or pallet jacks to store shipments. Operates the Libraries van to move materials from one facility to another.Other Duties Participates in special projects and performs other duties as assigned. May be asked to assist another unit or fill in for another team member. Serves on committees as appointed and participates in staff development opportunities.QUALIFICATIONSWe value a range of experience and perspectives. Applicants are encouraged to communicate in theirapplication materials and subsequent interview conversations how their work and other experiencessatisfy the following qualifications in ways that may not be obvious.Minimum Requirements:High school diploma or equivalent.Preferred: Commitment to contributing to a respectful and caring community for all, including individuals ofdiverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, andperspectives A valid Florida Driver’s License is required for this position to operate the Library van and movematerials from one facility to another. Evidence of excellent interpersonal skills including oral and written communicationAn Equal Opportunity Institution

Ability to work both independently and collaboratively to accomplish goalsFlexibility, and ability to adapt and work in a rapidly changing academic environmentBasic computer skills and experience with Microsoft Word and OutlookDemonstrated problem solving abilityDetail oriented and well organizedWarehouse experience: inventory control, use of warehouse ladders, aerial lift platforms, pallet jack,and/or forklift Ability to push or pull 100lb carts and lift up to 50lbs Prior library experience Use of library management software SHARED COLLECTIONSThe Shared Collections Department manages and operates UF Library Storage and the FLorida AcademicREpository (FLARE). FLARE is the statewide shared collection of low use print materials from academiclibraries in Florida. This centrally housed collection provides long term retention of a variety of libraryformats. The materials designated under this agreement will be retained and made available as long as theneed for them exists, thereby allowing participants to consider withdrawing duplicates of these itemsfrom their campus collections and to rely with confidence on access to the centrally retained copies.FLARE is housed in environmentally controlled, carefully inventoried and secure high density facility (HDF)style buildings located out by the airport in Gainesville. FLARE is operated by the George A. SmathersLibraries at the University of Florida (UF) on behalf of the participating libraries. Partners in FLARE includelibraries of the State University System of Florida Universities, and the University of Miami. For moreinformation, please visit Y OF FLORIDA LIBRARIESThe libraries at the University of Florida form the largest information resource system in the state ofFlorida with seven libraries and three off-campus facilities. The George A. Smathers Libraries arecomprised of six of the campus libraries, and all the off-site facilities. In addition to this system, theLawton Chiles Legal Information Center is part of the Levin College of Law. The libraries hold over 6 millionprint volumes, 8.1 microfilms, 1.5 million e-books, 145,000 full-text electronic journals, over 1000electronic databases, 1.3 million documents and 1.4 million maps and images. The libraries maintainpartnerships and engages in a variety of collaborative, international projects while engaging with the UFcommunity. We are a member of the Association of Research Libraries (ARL) and other regional libraryconsortia.The library staff consists of more than 300 FTE librarians, technical/clerical staff and student assistants.The George A. Smathers Libraries are strong advocates for inclusion and intellectual freedom. TheLibraries’ commitment to both as articulated in the Inclusion and Intellectual Freedom Statements. TheSmathers Libraries will foster and maintain a culture that supports DEI, as values are foundational adpermeates all aspects of our organization per Strategic Directions 4: Diversity, Equity, andInclusion. Support for professional development is central to the Smathers Libraries. Supports include aformal mentoring program, a robust training program, release time for research and professional service,a comprehensive grants program, and funding for professional development travel.THE UNIVERSITY OF FLORIDAThe University of Florida (UF) is the state of Florida’s preeminent university. The state's oldest and mostcomprehensive university, UF is among the nation's most academically diverse public universities andwon the 2018 Senator Paul Simon Award for Comprehensive Internationalization. UF is currently sixthamong “Top Public Universities” in the U.S. News and World Report and second among Forbes “BestValue Public Colleges (2016). UF has a long history of established programs in international education,An Equal Opportunity Institution