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PDE’s Data Governance JourneyTom Corbett, GovernorRonald J. Tomalis, Secretary of Educationwww.education.state.pa.usThe PennsylvaniaDepartment of Education’sJourney to Data Governance2011 NCES Summer Data Conference
PDE’s Data Governance JourneyTom Corbett, GovernorRonald J. Tomalis, Secretary of Educationwww.education.state.pa.usAgenda IntroductionsPre-SLDS: The EnvironmentSLDS Evolution and TimelineInitial Steps to DataGovernance Continuing the Journey Future Plans Q&A2
PDE’s Data Governance JourneyTom Corbett, GovernorRonald J. Tomalis, Secretary of e ReamSLDS Project DirectorDeb RodriguesEducational Statistics DirectorShara BunisSLDS Project ManagerCenter for Data Quality and Information TechnologyPennsylvania Department of Education3
Pre-SLDS: The Environment 2004 DSAC study recommended that PA was notready to implement student-level unique identifiersand data collection 2006 PBDMI site visit– Ranked PA 46th in EDEN readiness– Determined that PDE could not meet NCLB reportingrequirements Large number of siloed aggregate collections– Considerable redundancy; inconsistent data definitions4
Pre-SLDS: The Environment (cont’d) Rapidly falling behind other states beginning to oralready collecting individual student data Data Council– Used for SLDS planning– Attempted to develop common definitions– No decision making authority5
SLDS Evolution and /Impact àPAsecureID for EarlyLearning andPostsecondaryLEA/IHE UsagePAsecureIDfor PreK-12PIMS for PostsecondaryPIMS forPreK-12Current StatusSEA UsageComplianceLow2006200720082009201020112012 YearsPIMS is PDE’s PreK-16 Statewide Longitudinal Data System (SLDS)6
SLDS Evolution and /Impact àPAsecureID for EarlyLearning andPostsecondaryLEA/IHE UsagePAsecureIDfor PreK-12PIMS for PostsecondaryPIMS forPreK-12Data Governance MaturitySEA UsageComplianceCurrent StatusLow2006200720082009201020112012 YearsPIMS is PDE’s PreK-16 Statewide Longitudinal Data System (SLDS)7
Initial Steps to Data Governance Data Council– Attempt to resurrect council for data governance– Focus limited to EDFacts reporting– Lack of leadership PIMS pilot group– LEA sounding board for data definitions, business rules,etc.8
Continuing the Journey PIMS data governance taken over by PDEExecutive Cabinet– Standing agenda item at each cabinet meeting– Project Director met with Executive Deputy Secretaryevery other week– Recognized as important, but tightly controlled by theCabinet Data Access and Use Policy established– K-12 and postsecondary Internal Review Committee established to reviewdata requests9
Continuing the Journey Established annual PIMS data collection changeprocess– Direct response to feedback from the LEAs regardingfrequent specification changes New Administration– Emphasis on reducing the burden for LEAs/IHEs– Collect only data that is mandated– Conducted data inventory; identified mandate for eachdata element– Recognizes importance of data governance and need tobe driven down into the organization10
Continuing the Journey Contracted with ESP Solutions Group–––––Updates to Data Access and Use PolicyPrivacy/FERPA supportDevelop Data Flow Diagram for current statusDataSpecs Education Metadata ToolDevelop Information Systems Architecture11
ISInsights Data Flow Diagram12
DataSpecs13
EDFacts Leveraging these collections as the first steptoward formal data governance– Beginning to identify data owners and stewards anddefining their associated responsibilities Approximately 20 systems, including the SLDS,support the EDFacts submission process14
EDFacts Map and Gap Analysis15
Data Governance is a Journey, nota Destination Data governance efforts have led to enhanceddata quality Silos and redundancy still exist– eGrants system utilized as general purpose datacollection application– Homeless data collected in SLDS and through a separatethird party system Lack of enterprise-wide infrastructure, process &documentation16
Future Plans Complete assessment of the current state of datagovernance; identify gaps Implement best practice data governance model Continue to look for ways to reduce redundancy –systems and data17
PDE’s Data Governance JourneyTom Corbett, GovernorRonald J. Tomalis, Secretary of Educationwww.education.state.pa.usQ&A18
PDE’s Data Governance JourneyTom Corbett, GovernorRonald J. Tomalis, Secretary of Educationwww.education.state.pa.usContact InformationDave Reamdavream@state.pa.us(717) 783-6698Deb Rodriguesderodrigue@state.pa.us(717) 783-6764Shara Bunisc-sbunis@state.pa.us(717) 783-676819
Data Governance Maturity Initial Steps to Data Governance Data Council - Attempt to resurrect council for data governance - Focus limited to EDFacts reporting - Lack of leadership PIMS pilot group - LEA sounding board for data definitions, business rules, etc. 8 Continuing the Journey PIMS data governance taken over by PDE Executive Cabinet
