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U.S. Department of the InteriorOffice of Financial ManagementInter-Intra AgencyAgreement HandbookSeptember 21, 2015

U.S. Department of the InteriorInter/Intra-Agency Agreement HandbookTable of ContentsCHAPTER 1: INTRODUCTION . 11. Preface. 12. Purpose and Scope . 13. Policy . 24. Determining Appropriate Legal Instrument for Executing Agreement . 3CHAPTER 2: DEFINITIONS . 51. Approving Official. . 52. Business Rules for Intragovernmental Transactions. 53. DOI Bureau or Office . 54. DUNS Number. 55. Federal Acquisition Regulation (FAR) . 56. Federal Agency Registration. 6Government-wide Acquisition Contract (GWAC) . 68. Imputed Inter-Departmental Costs. 69. Imputed Intra-Departmental Costs. 610.Indirect Rate . 611.In-Kind Contributions . 612.Inter-Agency Agreement . 613.Intra-Agency Agreement . 714.Intragovernmental Payment and Collection System (IPAC) . 715.Memorandum of Agreement/Understanding (MOA/MOU) . 716.Office of the Solicitor . 717.Program/Project Officer . 718.Requesting Agency . 719.System for Award Management (SAM) . 720.Servicing Agency . 721.Service-Level Agreement (SLA) . 722.Treasury Account Symbol/Business Event Type Code (TAS/BETC) . 723.Trading Partner . 824.User Charges . 8CHAPTER 3: LEGAL AUTHORITIES . 9

U.S. Department of the InteriorInter/Intra-Agency Agreement Handbook1. Authorities for an IAA . 9A.The Economy Act of 1932. 9B.Clinger-Cohen Act (40 U.S.C. Subtitle III) . 11C.Service First Authority . 112. Choosing the Correct Authority . 13CHAPTER 4: . 14DEVELOPING AND PROCESSING AGREEMENTS . 141. Preparing an IAA – Buyer (Requesting Agency) . 142. Completing the IAA - Seller (Servicing Agency). 163. Information Required in an IAA . 17CHAPTER 5: . 18AGREEMENT PROVISIONS AND FORMAT. 181. Required Information in an IAA . 18A.Requirements . 18Identification of All Parties . 18C.Funding Information . 18D.Purpose and Objective . 19E.Responsibilities of Each Party . 19F.Signatures . 19G.Agency Order Data Elements . 19H.Document Control Number . 19I.Legal Authority . 19J. Period of Performance . 19K.Estimated Costs . 19L.Project or Proposal Title . 20M.Other Required Information . 202. Recommended Information in an IAA . 203. Additional Buyer Information. 20A.Authorizing Statute . 20B.Full Cost Recovery Statement . 20C.Service Disclosure Statement . 20D.Method for Settlement of Disputes . 20E.Termination/Cancellation Clause . 20F.Future Modifications or Amendments . 20

U.S. Department of the InteriorInter/Intra-Agency Agreement HandbookG.Performance Standards and Review Procedures . 21H.Expiration Date for Obligation of Funds . 21I.Notification of Completed Work. 214. Other Provisions. 215. Format and Construction of an IAA . 236. Use of Budget Object Class on IAAs . 23CHAPTER 6: . 26RESPONSIBILITIES . 261. The Assistant Secretary – Policy, Management and Budget (ASPMB) and Chief FinancialOfficer . 262. The Deputy Assistant Secretary – Budget, Finance, Performance and Acquisition (DASBFPA) . 263.The Director, Office of Financial Management (PFM) . 264.SOL – Division of General Law . 265.Head of DOI Bureau/Office . 276.Specific DOI Bureau/Office Responsibilities . 27A.Approval Functions . 27B.Budget, Finance, Acquisition and Accounting Administrative Functions . 27C.Contracting Functions. 29D.Coordinating/Liaison Functions . 29E.Program/Project Functions (Buyer) . 30F.Program/Project Functions (Seller) . 31CHAPTER 7: . 33OTHER INFORMATION AND ADMINISTRATIVE REQUIREMENTS . 331. The Economy Act (31 U.S.C. § 1535) . 332. Advances . 333. Appropriations . 334. Anti-Deficiency Act . 335. Purpose Statute. 336. Augmentation. 347. Bona Fide Needs Rule . 348. Conflicts of Interest. 349. Multiple Award Schedule Contracts . 3410.Travel . 3411.DOI Bureau/Office Procedures . 35

U.S. Department of the Interior12.Inter/Intra-Agency Agreement HandbookIndirect Rate . 36CHAPTER 8: . 37RECORDKEEPING . 371. Official Agreement File . 37APPENDIX 1: . 1INTER/INTRA-AGENCY AGREEMENT FORM . 1APPENDIX 2: . 1INTRAGOVERNMENTAL AGREEMENT COMPLETION REPORT . 1APPENDIX 3: . 1INTER/INTRA-AGENCY TRAVEL AGREEMENT FORM . 1. 1. 2APPENDIX 4: . 1DOI INTRAGOVERNMENTAL DISPUTE RESOLUTION POLICY . 11.Background . 12.Roles and Responsibilities . 13.A.DOI Bureaus/Offices . 1B.Office of Financial Management . 1C.DOI Chief Financial Officer . 2Dispute Resolution . 2A.Accounting Treatment . 2B.Accounting Treatment Difference Issue Paper . 3C.Time Limitations . 3APPENDIX 5: . 1ACRONYMS . 1

U.S. Department of the InteriorInter/Intra-Agency Agreement HandbookCHAPTER 1: INTRODUCTION1. PrefaceA. The Department of the Interior’s (DOI) mission is to protect and manage the Nation’snatural resources and cultural heritage; provide scientific and other information aboutthose resources; and honor trust responsibilities or special commitments to AmericanIndians, Alaska Natives, and affiliated island communities. In advancing its programs,DOI may engage with other Federal agencies that have complementary missions orrequire exchange of information or services with DOI Bureaus/Departmental Offices(Offices) to fulfill their respective missions.B. To optimize the benefits from the efforts of the Federal agencies, DOI must use formalprocesses to create agreements for exchanging information, request necessary products orservices, or coordinate programs.C. An Inter/Intra-Agency Agreement (IAA) is a written agreement between entities ofdifferent Federal agencies (inter) or within the same Federal agency (intra). An IAA isalso referred to as a reimbursable support agreement (RSA).Note: In this Handbook, the acronym “IAA” will be used collectively for both inter- and intraagency agreements. In instances where a distinction is required between the two forms, theagreements will be specifically identified as either “inter” or “intra”.D. The DOI Bureaus/Offices may use a Memorandum of Agreement (MOA) orMemorandum of Understanding (MOU) to document an agreement to exchangeinformation or coordinate programs between Federal Agencies. The MOAs or MOUs areuseful to optimize the benefits of efforts. Under these documents, each party isresponsible for contributing its own efforts and resources (sometimes classified as “inkind-contributions”), but neither party exchanges funds, personnel, property, services, ormakes any kind of financial commitment or obligation. Transactions that involve afinancial commitment or obligation must be recorded with an IAA, rather than an MOAor MOU.E. While giving consideration to different individual program requirements and procedures,this Handbook will promote a standard, uniform implementation of IAAs throughoutDOI.2. Purpose and ScopeA. This Handbook applies only to IAAs and is for internal use by DOI personnel. Thecontent identifies authorities and responsibilities and establishes general policies andprocedures for preparing, reviewing, approving, monitoring, and closing IAAs.Page 1 of 38

U.S. Department of the InteriorInter/Intra-Agency Agreement HandbookB. This Handbook applies to all DOI Bureaus/Offices and IAAs, including inter-agencyacquisitions.C. This Handbook provides guidance on determining the appropriate legal instrument forexecuting external (inter) and internal (intra) agreements.D. This Handbook does not apply to the following types of agreements:(1) Contracts defined under the Federal Acquisition Regulation (FAR);(2) Grants, cooperative agreements, or loans defined as Federal financial assistance underthe Federal Grant and Cooperative Act of 1977, as amended (31 U.S.C. §§ 63016308);(3) Cooperative Research and Development Agreements under the Stevenson-WydlerTechnology Innovation Act of 1980, as amended (15 U.S.C. § 3701 et seq.);(4) Concessions Contracts not subject to the FAR;(5) Contracts, agreements, and compacts entered into with Tribal entities under theIndian Self-Determination and Education Assistance Act of 1975 as amended, (25U.S.C. § 450 et seq.); or,(6) Any other form of agreement between DOI and a non-Federal entity.3. PolicyIn an effort to advance agency programs, a DOI Bureau/Office may engage with other FederalGovernment entities. These partnerships are consistent with the need to administer DOI’sauthorized programs effectively and efficiently. When the effort involves coordination, theBureau/Office must properly create an IAA to formalize the relationship between Federalpartners. The IAA must then be reviewed, approved, and supported by statutory authority. TheDepartment of the Treasury (Treasury) designates Federal partners as Trading Partners.A. An IAA must comply with the requireme

Sep 21, 2015 · Indian Self-Determination and Education Assistance Act of 1975 as amended, (25 U.S.C. § 450 et seq.); or, (6) Any other form of agreeme