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UNCLASSIFIEDAKO Account Registration andISOPREP InstructionsUNCLASSIFIED

UNCLASSIFIEDG-3/5/7 - G3-SOD (PR)Access AKOonline at thisweb addressClick here toregister for anaccountUNCLASSIFIED03 July 2007

UNCLASSIFIEDG-3/5/7 - G3-SOD (PR)Click here toregister for anaccountUNCLASSIFIED03 July 2007

UNCLASSIFIEDG-3/5/7 - G3-SOD (PR)Click here tocreate accountUNCLASSIFIED03 July 2007

UNCLASSIFIEDG-3/5/7 - G3-SOD (PR)Click hereUNCLASSIFIED03 July 2007

UNCLASSIFIEDG-3/5/7 - G3-SOD (PR)From this point forward, ensure all theinformation with the red asterisk (*) is completedand click next until completed.UNCLASSIFIED03 July 2007

UNCLASSIFIEDG-3/5/7 - G3-SOD (PR)Pre-OCONUS travel File(PRO-File)Step-by-step instructionUNCLASSIFIED03 July 20077

HQDA GuidanceUNCLASSIFIEDG-3/5/7 - G3-SOD (PR)All personnel traveling OCONUS are required tocomplete a DD Form 1833 (ISOPREP). Armypersonnel will use the Pre-OCONUS travel File(PRO-File) fulfill this requirement. This applies toall military, Army Civilian, and contractorpersonnel supporting Army forces. Army forcesunder the Operational Control of USASOC orUSSOCOM are exempt from this requirementand will follow USSOCOM guidance to meet thepre-deployment requirement.UNCLASSIFIED03 July 20078

PRO-File SurveyUNCLASSIFIEDG-3/5/7 - G3-SOD (PR)The data entered into PRO-File surveys istransferred to the Joint Personnel RecoveryAgency (JPRA). Once transferred, the data isused to populate a digital ISOPREP on SIPRnet.PRO-File is the only approved means for Armypersonnel to fulfill the digital ISOPREPrequirement on Unclassified systems.UNCLASSIFIED03 July 20079

TaskUNCLASSIFIEDG-3/5/7 - G3-SOD (PR)All personnel will complete a PRO-Filesurvey in accordance with HQDAguidance.UNCLASSIFIED03 July 200710

UNCLASSIFIEDConditionsG-3/5/7 - G3-SOD (PR) Requirements:A PC running Microsoft Windows (Gov orpersonal) with internet access running InternetExplorer 6.0 or older or Mozilla Firefox 2.0.0.3Valid AKO username and passwordTwo digital photographs (see slides 10 and 11for acceptable photographs)A computer printer (to print completioncertificate) UNCLASSIFIED 03 July 200711

StandardUNCLASSIFIEDG-3/5/7 - G3-SOD (PR)Complete a PRO-File survey by providing datain all mandatory fields, to include photo upload,and completing a minimum of four questions inat least four of the background questionsections.UNCLASSIFIED03 July 200712

Accessing PRO-FileUNCLASSIFIEDG-3/5/7 - G3-SOD (PR)First: Log into the PRO-File home-page ad the DoD Notice and Consent and click “OK”UNCLASSIFIED03 July 200713

Data EntryUNCLASSIFIEDG-3/5/7 - G3-SOD (PR)If this is your first visit to the PRO-File site,review the privacy/security policyWhen ready, click to proceed with surveyIf you have previously completed aPRO-File survey you can retrieve andprint your certificate (see slide 20)In the privacy/security section you will find answers to many common questionsabout the security of this system, and a copy of the privacy act statement pertaining tothis program.UNCLASSIFIED03 July 200714

Data EntryUNCLASSIFIEDG-3/5/7 - G3-SOD (PR)This is the privacy/security sectionGovernment Civilian employeesand Contractors note:Disclosure is mandatory for alldeploying civilians IAW Army G3/5/7 guidance (June 2005)UNCLASSIFIED03 July 200715

Data EntryUNCLASSIFIEDG-3/5/7 - G3-SOD (PR)Mandatory fields are marked with a red asterisk (*)– the form can not be submitted unless they are allfilled-in. Also stress that fields marked with a bluetilde ( ) provide vital information and should becompleted to the best of their ability.Photo file criteria: Photo file types: png, gif, bmp, jpg Max file size: 200Kb Pixel Minimum: 50x50, Maximum: 1000x1000Front-facing photo can be any full-face picturewhich depicts a chest-up view and natural haircolor. Hats or sunglasses are not acceptable.Prescription eyewear should not be worn.Profile-view photo can be any side-view photowhich clearly displays facial features and naturalhair style and color. Hats or sunglasses are notacceptable. Prescription eyewear should not beworn.Both photos should present a predominant viewof the head without obstruction and be less thanone year old.UNCLASSIFIED03 July 200716

UNCLASSIFIEDExample PhotosG-3/5/7 - G3-SOD (PR)UnacceptableAcceptableNatural hair color is required. Hats are not allowed,eywear is not recommended.Profile view facing either direction is acceptable.No obstructions to full view of head and facialfeatures. (Head facing to either side, not front)UNCLASSIFIED03 July 200717

Data EntryUNCLASSIFIEDG-3/5/7 - G3-SOD (PR)If you have not been issued a bloodchit or Coalition ID then enter N/A (ifyou don’t know what one is, youprobably don’t have one). Ethnic Group – Valid entries are: American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White Hispanic or Latino DA Contractors enter info from the listprovided by the HQDA PRO-Fileimplementation message Verify your UIC to ensure that datasubmitted is accurate and up to dateUNCLASSIFIED03 July 200718

Data EntryUNCLASSIFIEDG-3/5/7 - G3-SOD (PR) Select appropriate US GovernmentIssued uniform and boot sizes from thedata in the drop-down menu.(Civilian Personnel with no governmentissue select appropriate commercial sizesand annotate this under AdditionalInformation section below) Primary Language refers to the primarylanguage spoken for duty purposes incurrent assignment when communicatingwith other DoD employees and personnelUNCLASSIFIED03 July 200719

Data EntryUNCLASSIFIEDG-3/5/7 - G3-SOD (PR) If family members are deceased, uncheckthe box to close other fields Home of Record: use the sameinformation that appears in your ORB/ERBor other official DoD recordsUNCLASSIFIED03 July 200720

Data EntryUNCLASSIFIEDG-3/5/7 - G3-SOD (PR)Special Family Situations –In the event that you become Isolated,Detained, Missing, or Captured, these aresituations that your Command may needto know to assist and support your familyduring your absence.UNCLASSIFIED03 July 200721

Data EntryUNCLASSIFIEDG-3/5/7 - G3-SOD (PR) Entries in these sections are used todevelop identification data for PersonnelRecovery Reports If a section applies, place a check in thebox at the beginning of the section. If not,box should be de-selected and all entrieswill default to closed position. If you are unable to complete at leastfour of the six sections, contact yourPRO or PR manager to complete yourfile in PRMS.The Army’s PR philosophy is oneof leadership and accountability.FM 3-50.1UNCLASSIFIED03 July 200722

Data EntryUNCLASSIFIEDG-3/5/7 - G3-SOD (PR) Entries in these sections are used todevelop identification data for PersonnelRecovery Reports If a section applies, place a check in thebox at the beginning of the section. If not,box should be de-selected. Once again,if unable to complete at least four ofthe six sections, contact your PRO. Commanders must ensure allassigned Soldiers, DA Civilians, andContractors understand that entry ofaccurate and up-to-date data is criticalto successful recovery operations inthe event that they become Isolated,Detained, Missing, or Captured.UNCLASSIFIED03 July 200723

Data EntryUNCLASSIFIEDG-3/5/7 - G3-SOD (PR)If data is incomplete or improperly formatted, the program willdisplay an alert and allow the user to correct deficiencies.UNCLASSIFIED03 July 200724

UNCLASSIFIEDData EntryG-3/5/7 - G3-SOD (PR)Correct any invalid data by reviewingareas shaded in red. Make surecorrections are formatted correctly (ifapplicable) and that all shaded areasare corrected.PedroWhen finished with corrections, clickthe “submit” button at the bottom of thepage again. If all data entries are validproceed to the certificate page (nextslide). If errors still exist, repeat thesteps on this slide.2007-01-31UNCLASSIFIED03 July 200725

Data EntryUNCLASSIFIEDG-3/5/7 - G3-SOD (PR) After successful data entry the programwill display a certificate for the user Certificate will include your name,your UIC, and the date-time-group ofcompletion PRO-File will automatically generate aunique certificate number for the session This certificate should then be printedand presented to the user’s supervisor orPROSubmitted information can notbe retrieved by the individual.To reproduce certificatesreturn to log-in screen andselect certificate from the tabsat the top of the page.Users without a printer available at theirlocation can screen-capture or print to afile and then e-mail the file to theirsupervisor/PR ManagerUNCLASSIFIED03 July 200726

PRO-File Manager SearchUNCLASSIFIEDG-3/5/7 - G3-SOD (PR) A variety of searches may be performedSearch functions areavailable to all usersE-6 and aboveUNCLASSIFIED03 July 2007 Note: searches will onlyreturn results for thosepeople that have entereda survey – there is noinformation about usersthat have not yet usedthe system.27

UNCLASSIFIEDPRO-File Manager Search ResultsG-3/5/7 - G3-SOD (PR) The results can be sorted by clicking onany column header The column that determines the sortingis indicated by a down or up triangle The dur column shows approximatelyhow long the user took to complete thesurvey, in hours:minutes The Completion column indicates howmany Background Sections the usercompleted, with “Full” indicating theycompleted 4 or more sections. Any userthat is not listed as “Full” must submit anew survey, or complete the informationusing SIPRNet PRMS Note: searches will onlyreturn results for thosepeople that have entereda survey – there is noinformation about usersthat have not yet usedthe system.Note that this is the only information stored on the PRO-File system.All other survey data is stored on the PRMS system.UNCLASSIFIED03 July 200728

Frequently Asked QuestionsUNCLASSIFIEDG-3/5/7 - G3-SOD (PR) Where did the requirement for PRO-File come from, and who authorized the program?Completion of ISOPREPs has been a pre-deployment requirement since the beginning of the Global War onTerror. PRO-File was developed to make it easier to meet this requirement and standardize the format across theforce. Authorization came from the Chief of Staff of the Army, through the Army G-3/5/7 to increase PersonnelRecovery capability. I am a tactical commander with thousands of troops to manage. What benefit does my commandreceive from participation in the PRO-File program?First and foremost your command will no longer have to spend additional time and effort to manage the classifiedISOPREP forms which the PRO-File program will replace. The new system automates the entire process. Thisgives back time to your Soldiers for training and preparation for their METL tasks. PRO-File is also the first toolfor this purpose available to every Soldier, regardless of security clearance or duty assignment, that can becompleted at home or in their barracks. Also, use of PRO-File and PRMS enhances the capability to successfullyrecover your Soldiers regardless of their geographic location or OPCON/TACON status. I only have 90 training days left until my unit deploys. Why should I shift focus to filling out onlinesurveys when my Soldiers should be conducting tactical training?Your Soldiers can complete the survey at home, on leave, or from a local internet café. PRO-File was developedwith your command’s time management in mind so that you can continue with your training plans withoutsignificant impact. If I allow my Soldier’s to do this on their off-time, how will I track their completion for pre-deployment?Your PRO or PR staff-section has the ability to track, by-name, who in your command has or has not completed asurvey within a five minute window of accuracy. Each Soldier also receives a completion certificate which can befiled in their training records and into their Digital Training Management System (DTMS) in AKO.UNCLASSIFIED03 July 200729