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NH Department of Administrative ServicesBureau of Graphic Services12 Hills Ave.Concord, NH 03301NOTICE OF CONTRACTEffective 07/01/2014 thru 06/30/2018PHOTOCOPIER RENTAL – CLASS 435,000 PAGES PER MONTH MINIMUM PURCHASEBRAND/MODEL:MONTHLY VOLUME:CONTRACT #:VENDOR:CONTACT/TELEPHONE:BUYER CODE:NIGP CODE:EFFECTIVE DATES:DESTINATION:ORDERING:Xerox WorkCentre 5335T20,001 – 35,0008001556Xerox Corporation45 Glover AvenueNorwalk, CT 06856VN#174951P003C. Yvonne Hickey 857-241-6317Yvonne.Hickey@xerox.comBGEMAJOR: 600 MINOR: 5600Four years from date of installation if ordered between 07/01/2014 to 06/30/2018 withthe right to renew annually for up to two (2) additional years.Anywhere in the State of New HampshireSTATE AGENCIES: Place all orders through Bureau of Graphic Services.Upon notification from Bureau of renewal/replacement of existing equipment, pleaseprocess through RQ10 as instructed in notification.New equipment requests other than the replacement of existing equipment are to beprocessed through RQ10.OTHER ORGANIZATIONSPolitical sub-divisions or Federal Code 501C nonprofit entities please contact Vendordirectly.INVOICING:Monthly invoicing for rental and any excess volume charges.QUESTIONS:Julie Sawtelle, NH Bureau of Graphic Services, 603-271-2381.
PHOTOCOPIER RENTAL PRICING – CLASS 4Photocopy Functionality Plus 35,000 Pages/Month Print AllowanceBASE CHARGEBrand/Model: .Xerox WC5335TBase Monthly Rental Charge: . 124.04Pages Per Month Included In Base Monthly Rental Charge: .35,000Additional charge for over allowance prints: . 0.0055 /pageOPTIONAL ACCESSORY CHARGESPrinter functionality: . 18.22 / monthScanner functionality: 6.60 / month printerFax functionality: 4.92 / month printer11” x 17” paper cassette/drawer: Included2/3 hole punch: 13.14 / monthSeparate convenience stapler (not an inline stapler): . 6.96 / monthAdditional 500 sheet capacity adjustable paper cassette/drawer: . 13.25 / monthAdditional 1,000 sheet capacity adjustable paper cassette/drawer: 13.25 / monthAdditional 128 MB memory: .Included, comes with 1 GBCONTINGENT CHARGESStaples: 150.00/pkg of 15,000Relocation hourly rate in same facility: . 350.00/hr.Relocation hourly rate within 25 mile radius 350.00/hr.Relocation hourly rate within 26 – 50 miles of original location: 350.00/hr.Relocation hourly rate beyond 51 miles of original location: 350.00/hr.Unfounded cancellation & removal fee: . 372.12 (3 X base rental)Hourly service rate weekdays after hours (5:01 p.m. – 7:59 a.m.) . 835.00 / hr.Hourly service rate on weekends (5:01 p.m. Fri – 7:59 a.m. Monday) . 910.00 / hr.Hourly service rate on NH State Holidays . 910.00 / hr.
Remittance Addresses:For Rental Payments:For Staples:Xerox CorporationP.O. Box 904099Charlotte, NC 28290-4099Xerox CorporationP.O. Box 26152Chicago, IL 60673-1261(Or as listed on invoice)Best way to order supplies and service:Supplies:Online: http://Xerox.com under “Metered Supplies”Phone: 1-800-599-2198 between 8:00 a.m. – 7:00 p.m. Eastern time with serial number.Service:1-800-821-2797Best way to return empty toner cartridges free of charge and freight:Fuser: Prepaid return label is provided with the package.Toner: Download prepaid return labels directly from the Xerox website at www.xerox.com/gwa .1. Single (individual) returns: On the Xerox web site, select an item by model or reorder number. Return items via UPS. Xerox pays return shipping for items on its Take Back list and all recycling costs.2. Eco Box returns for over four items Order a kit of three boxes and bags — ships at no charge to you. Fill box with used supplies, seal and ship via UPS. Xerox pays for return shipping and all recycling costs.3. Pallet returns for over 30 items Consolidate items on your own pallet. Complete bill of lading and schedule pickup with Ryder Logistics. Xerox pays for return shipping and all recycling costs.Third Party or Subvendor DisclosureCertain devices will be supplied and serviced by Continental Business Machines (a Xerox agent) and certaindevices will be supplied and serviced by Xerox Corporation. Graphic Services will be coordinating with Xerox sowe may pass this information to you at the time of order.Using the third party Vendor will be seamless as all orders, supplies and service calls will be routed through XeroxCorporation unless we are notified otherwise. A notice will go out in cases where there are different procedures.
WorkCentre 5325 / 5330 / 5335Tabloid-sizeBlack-and-whiteMultifunction PrinterXerox WorkCentre5325 / 5330 / 5335Multifunction PrinterOptimized office efficiency
WorkCentre 5325 / 5330 / 5335 Multifunction Printer The highly modular WorkCentre 5300 series multifunction printer gives today’sfast-paced office environments a critical productivity advantage. The tasks youperform daily become more efficient, while intensive workplace processesare optimized with customizable workflow solutions that easily handle yourunique business requirements.Reduce costs with superiorworkgroup efficiencyWith exceptional copier performance and theoption of adding powerful printing, scanningand faxing, the WorkCentre 5300 series is builtto perform as a consistently high level. Plus,multiple levels of cost-control capabilities let youeasily manage expenses by limiting, tracking andassigning costs. Faster results. Print and copy speeds of upto 35 ppm keep pace with even the busiestenvironments. Automated workflows. Save time andincrease efficiency with convenient featuresthat automate routine tasks. For example, FaxForward to Email automatically sends yourincoming faxes from the device directly to yourcomputer’s email in-box. Powerful scanning. Improve the way youwork with a host of scanning features, suchas Scan to Folder1, Network Scanning1, Scanto Text-searchable PDF1, and standard colorscanning. Convert hard copies into digital filesfor automatic routing and archiving. Previewscans and documents stored on the deviceright on the color touch screen, and you canaccess documents faster with advanced filecompression that dramatically shrinks file sizes. Walk-up simplicity. Scan to/print from USBfunctionality lets you print from and scan toa USB memory device for faster documentdelivery when you’re not at your computer. L imit and track usage. With Xerox StandardAccounting, administrators can set limits forindividual users on the number of print, copy,scan, and fax jobs, and account for deviceactivity at the user, group or department level. E xperience true multitasking. TheWorkCentre 5300 series lets users performfive tasks at once: RIP, receive, programahead, process the queue, and transmit. Thisadvanced capability lets you copy, print, scanor fax even while other jobs are running.Total peace of mindThe WorkCentre 5300 series features state-ofthe-art technologies for optimized security at thedevice and on the network. Keep your documents safe at all times.With Secure Print, jobs are stored in a separatequeue until the intended recipient chooseswhich jobs to release for printing. Plus, userscan convert hard copies to secure digital fileswith the Scan to Password-protected PDFfeature. Prevent unauthorized access. Powerfulfeatures such as standard networkauthentication2, with available technologieslike Secure Access Unified ID System andCommon Access Card Enablement Kit, ensureonly authorized users can access the device. Maintain information integrity. 256-bithard disk encryption and overwrite uses theFIPS 140-2 standard to ensure your data stayssecure. Stay secure. Sensitive data stays private overyour network thanks to network authenticationand encrypted email, plus built-in support forIPsec, 802.1X and SNMPv3.0 — the latestsecurity protocols.The right fit for everyenvironmentThe space-saving WorkCentre 5300 seriesbenefits your office and the outside world,with cutting-edge engineering that deliversbig reductions in energy consumption. Smaller footprint. Save valuable officespace with a device that’s just the right fit. Quiet operation. The WorkCentre 5300produces less noise, letting you keep the deviceclose by for distraction-free convenience. Xerox technology advantages. Our EA Tonerwith low-melt technology achieves minimumfusing temperature at 68 degrees F (20degrees C) less than conventional toner. Plus,our LED scanner consumes just one-third thepower of traditional Xenon lamps. You getsignificant energy savings and brilliant, glossyoutput — even on ordinary paper. Standard duplexing. The WorkCentre 5300series comes with standard two-sided printing,helping you save paper and money. ENERGY STAR qualified. The WorkCentre5300 series meets the stringent ENERGY STARrequirements for energy usage.1Xerox Workflow Solutions take yourWorkCentre 5300 series multifunctionprinter to a higher level of officeoptimization.With Network Scan Kit; 2 Copier/printer/scanner only.Transform the way your organization gets vitalwork done with the power of Xerox WorkflowSolutions. When people work efficiently, in lesstime and with fewer steps, productivity goes up.Stress goes down. So do errors. Whether you haveonly a few people on your team or a very largeworkgroup, Xerox knows it’s about streamliningyour workflow — and it starts by using Xerox Workflow Solutions right from your WorkCentre5300 series device.Xerox Mobile Print SolutionXerox Mobile Print Solution is just one of manypersonalized solutions you access right from thetouch screen interface.With Xerox, being mobile has never been easier.Xerox makes mobile printing simpler and moreconvenient, while keeping your business secure.That’s why we’re empowering today’s mobileprofessionals with the freedom to send print jobsfrom any email-enabled device.
3248561The innovative touch screen on the WorkCentre 5300series front panel makes walk-up operation easy as canbe. It features a 7-inch full-color display with brighticons and intuitive navigation for optimal ease-of-use.2Front-panel USB port makes it fast andeasy to print from or scan to any standard USBmemory device.783110-sheet Duplex Automatic Document Feeder (DADF)quickly processes single- or double-sided originals.450-sheet bypass tray for specialty media andcustom sizes.5The optional 2,000-sheet High Capacity Feeder* bringsmaximum paper capacity to 5,090 sheets.67Space-saving Integrated Office Finisher withconvenient single-position stapling.8Office Finisher LX adds 2,000-sheet stacking, multiposition stapling and optional booklet maker.Standard paper input includes your choice oftwo 520-sheet trays with a stand or a 2000-sheetHigh Capacity Tandem Tray.Flexibility with room to growChoose a powerful tabloid-size copier andadd printing, scanning and faxing capabilitiesto optimize your workgroup’s productivity. Asyour work volume increases, the WorkCentre5300 series is ready to expand to meet yourbusiness needs.* Requires High-Capacity Tandem TrayWorkCentre 5300 Series Quick Facts Print and copy at up to 35 ppmPowerful scan and fax solutionsPrint up to 11 x 17 in. / A3Up to 1200 x 1200 dpi print resolutionMax paper capacity: 5,090 sheetsBest-in-class security — Full System CommonCriteria Certified (ISO 15408) Xerox Workflow Solutions built on the XeroxExtensible Interface Platform (EIP)Print / Copy / Scan / Fax11 x 17 in. / A335ppmWxDxH:23.5 x 25.1 x 43.9 in.597 x 637.5 x 1,115 mmWorkCentre 5335 withHigh-Capacity Tandem Tray
WorkCentre 5325 / 5330 / 5335Duplex AutomaticDocument FeederHighHighCapacity CapacityFeeder TandemTrayStandWorkCentre 5325 / 5330 / 5335 CopierSpeedUp to 25 / 30 / 35 ppmDuty Cycle100,000 / 125,000 / 150,000 pages per monthMemory1 GB plus 160 GB hard drivePaper HandlingPaper inputStandardBooklet MakerIntegratedOfficeFinisherOffice Finisher LXWorkCentre 5325 / 5330 / 5335 Copier/Printer/Scanner1 GB plus 160 GB hard drive / 2 GB with optional PostScript KitDuplex Automatic Document Feeder: 110 sheets; Standard sizes: 5.5 x 8.5 in. to 11 x 17 in. / A5 to A3; Custom sizes: 3.3 x 4.9 in.to 11.7 x 17 in. / 85 x 125 mm to 297 x 432 mmBypass Tray: 50 sheets; Custom sizes: 3.5 x 3.9 in. to 11.7 x 17 in. / 89 x 98 mm to 297 x 432 mmChoose oneOptionalTrays 1 and 2 with Stand: 520 sheets each; Sizes: Custom sizes: 5.5 x 7.2 in. to 11.7 x 17 in. / 140 x 182 mm to 297 x 432 mmHigh-Capacity Tandem Tray: 2,000 sheets; Standard Sizes: 8.5 x 11 in. and 7.25 x 10.5 in. / A4 or B5High-Capacity Feeder*: 2,000 sheets; Standard Sizes: 8.5 x 11 in. and 7.25 x 10.5 in. / A4 or B5Envelope Tray: Up to 60 envelopes: #10 commercial, Monarch, DL, C5, Custom sizes: 3.9 x 5.8 in. to 6.4 x 9.5 in. / 98 x 148 mm to 162 x 241 mmPaper outputStandardDual Catch Tray: 250-sheets each; Lower output offsetOptionalIntegrated Office Finisher: 500-sheet stacker, 50 sheets stapled, single-position staplingOffice Finisher LX: 2,000-sheet stacker, 50 sheets stapled, 3-position stapling, optional hole-punch, optional booklet maker (score, saddle stitch)Convenience Stapler: Staples 50 sheetsAutomatic two-sided printingStandardCopy WorkCentre 5325/5330: As fast as 4.2 seconds; WorkCentre 5335: As fast as 4.0 secondsFirst-page-out-timeResolution (max)600 x 600 dpiCopy featuresAutomatic two-sided, Electronic pre-collation, Automatic tray selection, Build Job, Negative/Mirror image, Automatic booklet creation, Multi-up, Auto RE,Mixed-size originals, Covers insertion, Sample set, Book copying, Annotation, Delete Outside/Delete Inside, Poster mode, Watermarks, ID Card Copy, Page Layout,Form Overlay, Background SuppressionPrint First-page-out-timeAs fast as 11.0 secondsResolution (max)1200 x 1200 dpiConnectivityPage description languages10/100/1000Base-TX Ethernet, High-Speed USB 2.0 direct printOptionalPCL 5e, PCL 6, HP-GL/HP-GL2, TIFF/PDF, XPS ; Optional Adobe PostScript 3 Print featuresScan Automatic two-sided, Secure print, Delay print, Sample set, Booklet creation,Cover selection, Paper selection by attribute, N-up, Watermarks, Banner sheets,Fit to new paper size, Output tray selection, Print from USBPDF, Linearized PDF, PDF/A, TIFF, JFIF, JPEG, XPS, Color Scan, Scan to Email,Scan to FolderStandardOptionalOptionalScan to PC Desktop , Network Scan Kit (Text Searchable PDF, MRC compression,Thumbnail Preview, Various Xerox Business Innovation Partner Solutions)Fax KitWalkup PSTN fax (one-line and three-line options) with Internet fax, Fax over IP(T.38) Kit, Network Server Fax Enablement Kit, Speed Dials (up to 2,000)OptionalAccounting Security LAN Fax via driver, Fax Forward, Two-sided Send and Receive, Print on / Fax up to11 x 17 in. / A3, Fax Build JobStandardAuditronAuditron, Xerox Standard Accounting (Copy, Print, Fax, Scan)OptionalNANetwork Accounting Enablement Kit (Various Xerox Business InnovationPartner Solutions)Standard256-bit Hard Disk Encryption, Image OverwriteSecure Print, Authentication with LDAP/Kerberos/SMB/CAC, PasswordProtected PDF, FIPS 140-2 encryption, S/MIME Encrypted Email, IPsec,802.1X, SNMP v3.0, Email over SSL, LDAP over SSL, Image Overwrite, 256-bitHard Disk Encryption, Audit LogOptionalNACAC, Secure Access Unified ID System Other OptionsCommon Access Card Enablement Kit, Foreign Device Interface, Unicode Kit* Requires High-Capacity Tandem TrayMultifunction DeviceCCD – 035For more information, call 1-800-ASK-XEROX or visit us at www.xerox.com/office 2012 Xerox Corporation. All rights reserved. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.XEROX and XEROX and Design are trademarks of Xerox Corporation in the United States and/or other countries. As an ENERGY STAR partner,Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency. ENERGY STAR and the ENERGY STAR markare registered U.S. marks. All other trademarks are the property of their respective manufacturers. The information in this brochure is subject to changewithout notice. BR146. Updated 6/12 610P730289D W5BBR-01UE
General Contract InformationFor Rental of Multifunction Printers (MFPs) and Accessoriesand Rental of Photocopiers and Accessories**For general Information only. Contact Graphic Services at 603-271-2381with questions on individual contractors listed.**SECTION 1: ABBREVIATIONS/DEFINTIONS FOR MFP AND PHOTOCOPIER AS APPLICABLEThe following contain the most commonly used terms for this Contract.1.1.1:1 Feature: Copy/print single sided originals with the duplicated end product as one sided.1.2.1:2 Feature: Copy/print two or more single sided originals with the duplicated end product as two sided.1.3.2:2 Feature: Copy/print two sided originals with the duplicated end product as two sided.1.4.Automatic Document Feeder (ADF): Provides for single sided originals to be copied/scanned/faxed withoutlifting the platen. Originals are loaded into a feeder and, after pressing start, the MFP/Photocopier moves eachsheet on and off the platen eliminating the need to place each sheet one-by-one onto the glass. Originals are putthrough the feeder one time only using “scan once-print many” technology.1.5.Automatic Duplexing: Automatically copies and prints both sides of the page. For MFP/PhotocopierAdditional Accessories: This may also be set by the End User when printing from their pc desktop.1.6.Convenience Stapler: An automatic staple system located at an area on the outer shell of the MFP/Photocopierin which End Users shall manually place the document into the staple slot for stapling to occur.1.7.Digital Imaging Systems: Technology which works the same way as a scanner; breaking up the image into dotsand rows rather than taking a picture with a lens much like a camera. The digital system for this Contract uses“scan once-print many” technology for copying/scan/outgoing fax transmissions.1.8.Dots Per Inch (DPI): Measures the resolution of an image both on screen and in print. The DPI measures howmany dots fit into a linear inch. The higher the DPI, the more detail can be shown in an image.1.9.Duplex: For this Contract; Two page sides of a sheet of paper with size ranges of 5 1/2" x 8 1/2", 8 1/2" x 11", 81/2" x 14" and, where applicable, 11" x 17".1.10.Duplex Single Pass: For this Contract; automatically scans/images both sides of a two-sided original in one passthrough the ADF without having to “flip” the original over to scan/copy the second side.1.11.Electronic Recirculating Document Handler (ERDH): Same function as Reversing (a.k.a Recirculating)Automatic Document Feeder (RADF) but produces electronic sorting for printed output.1.12.Electronic Sorting: Printed output is electronically collated (assembled in proper numerical or logical sequence)in the order they are outputted from the machine.1.13.End User(s): Individual State of New Hampshire Departments/Subunits utilizing any contract that arises fromthis Contract.1.14.FOB Destination: A shipping term which indicates that the Contractor pays the shipping costs (and usually alsothe insurance costs) from the point of manufacture to a specified destination, at which point the End User takesresponsibility.1.15.Full Repair Service and Maintenance (FSMA): As per section 4.9.
1.16.Images Per Minute (IPM): For this contract, the unit of measure for scanning speed.1.17.Inline Sorter Stapler: Electronic sorting technology in which the collated sets of documents are automaticallystapled before they are placed in the output tray. End users may utilize this option when printing from pcdesktops when applicable.1.18.Meter Clicks: For this Contract a meter click records any printed output. Each class is allowed a volume ofmeter clicks per month which is included in the monthly rental charge of t
Xerox pays return shipping for items on its Take Back list and all recycling costs. 2. Eco Box returns for over four items . 5325 / 5330 / 5335 Multifunction Printe
