Transcription
2021Popcorn FundraiserGuidein partnership withBSA logo, trade dress of Scouts BSA uniforms & the emblems & badges of rank thereon are trademarks of the Boy Scouts of America. Used withpermission.
CONTENTSLetter from CAMP MASTERS3Welcome and Commitment4Sale Types!52021 Product Selections6-8Important Contacts9Kernel Checklist10Popcorn Dates11Annual Program Planner12Commission and Prizes13Register Your Scouts14-17Storefront Recruiting18Show and Sell Scheduling19Ordering Inventory20Popcorn Kick-Off21Camp Master’s App22Accepting Credit Cards23Create Your Account24Take Orders On the GoPopcorn Policies25-26272
A Note From Camp Master’sAs our Country takes the beginning steps towards recovery, we must continuemoving forward as well. We need a united mindset focused on adaptability andresiliency to keep the popcorn sale a vital part of funding your Scouting program inthe coming year.We hope this guidebook provides a step-by-step approach to setting your Unit upfor popcorn sale success.In 2021 CAMP MASTERS is providing all Councils and Units with training andmarketing resources. Some information on these resources is included in this guide.And you’ll gain access to others over the coming months leading up to the sale.However, if there is anything you need to help fuel your popcorn success, pleasedon’t hesitate to reach out. Give us a call at 800.624.2060 or email our great teamfor assistance: customerservice@campmasters.org.We are fully invested in your popcorn success!Warm Regards,Wilfred Sieg, Jr.President3
Welcome and CommitmentThis guidebook highlights key information for the successof your fundraiser. This information is specific to the TwinRivers Council and your unit.We know how important this popcorn fundraiser is to thesuccess of your unit’s Scouting program. The Twin RiversCouncil is committed to providing a simple sale that helpsyour unit raise more money with less effort.We hope that you will have fun with the sale and that youlike the changes that we have made for this year, includinglower prices and new products with the new company.Thank you for participating. We look forward to a greatpopcorn fundraiser. You will also find up-to-dateinformation at Popcorn website URL:www.trcscouting.org/popcorn4
Sale Types Show & Sell “Site Sale”:Product on hand is sold at storefronts Show & Deliver, Door-to-door sale, or “Wagon Sale.”Product on hand is sold in neighborhoods. Take OrderTraditional order form for work, friends, family.(Can also be done on app. ) Online Direct order.Use the power of technology to reach acrosssocial media. Have your friends and familysupport you by purchasing online. Heroes DonationsFor customers who prefer to make acontribution. Popcorn will be sent to a servicemember. Blitz DayShow & Deliver concept but entireunit canvases a specific neighborhood together5
2021 PRODUCT SELECTIONSShow and Sell and Take Order 3 Way Cheesy Cheese Tin- 35 22 Pk Movie Theater Extra Butter Microwave- 25 Supreme Caramel with Almonds, Pecans, and Cashews Tin- 25 Cinnamon Crunch Tin- 20 14 Pk Extra Buttery Roasted Summer Corn Microwave- 15 Sea Salt Bag- 15 White Cheddar Cheese Tin- 15 6 Pk Butter Microwave- 10 Gourmet Purple Popcorn Popping Corn Jar- 10 10 oz. Caramel Corn Bag- 10Take Order Only Chocolatey Treasures Tin- 60 Premium Tin- 45 Chocolatey Drizzled Caramel Tin- 25 50 Military Donation 30 Military Donation 12 Pk Sweet and Salty Kettle Corn Microwave- 156
2021 PRODUCT SELECTIONSShow and Sell and Take Order* https://www.campmasters.org/products 10 Items6-Pack Butter Microwave PopcornCaramel CornGourmet Purple Popping Corn Jar 15 Items14-Pack Butter Microwave ExtraButter Roasted Summer Corn 20 ItemCinnamon Crunch Tin 35 ItemWhite Cheddar TinSea Salt Popcorn12-Pack Kettle Corn 25 Items22-Pack MicrowaveMovie Theater ButterChocolatey Drizzle Tin 60 Item 45 ItemSupreme Caramel withAlmonds, Pecans, &Cashews 30 Military Donation 50 Military Donation7Cheesy Cheese TinPremium TinChocolatey Treasures Tin*Images not to scale
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IMPORTANT CONTACTSNeed Assistance? Start here.District SupportPersonEmailAdirondack District KernelJerry Neffjneff8@twcny.rr.comTurning Point District KernelShelley Duellitsonlyanhouraweek@gmail.comMohawk District KernelLauri HessLauri j hess@yahoo.comYankee Doodle District KernelSerhat örsçekserhatorscek@gmail.comFort Orange District KernelMary onalSupportEmailPhoneCamp Master’s 60Fundraising AssistantHolly RogersHolly.Rogers@scouting.org518-869-6436 x36Development DirectorBeth BushBeth.Bush@scouting.org518-681-16089
KERNEL CHECKLISTMy #PopcornSquadDistrict KernelPhoneEmailUNIT Assistant KernelPhoneEmailUNIT Kickoff KernelPhoneEmailUNIT Show-N-Sell KernelPhoneEmailUNIT Pickup KernelPhoneEmailUNIT Prize KernelPhoneEmailCamp Master’s ServicePhone 1-800-624-2060Emailcustomerservice@campmasters.org Attend Popcorn Trainings Plan Annual Scout Program (w/ Unit Commitee) Review Commission Structure & Prizes Determine Additional Unit Prizes Set Budget for Program Recruit Your #PopcornSquad Update Scout Roster (w/ Membership Chair) Direct Scouts to Self-Register or Update Bio Determine Per-Scout Fundraising Goal Secure Storefronts (where possible) Create Unit Timeline for Popcorn Sale Establish Guidelines for Popcorn Pickup / Returns & Money Confirm Show-N-Sell Locations & Times Place Unit Popcorn Order Host Unit Popcorn Kick-Off Meeting Prepare and Distribute Handouts Share Tips & Ideas for Selling Popcorn Provide Selling Incentives & Games for Scouts Coordinate Pick-Up / Drop-Offs at District Warehouse Encourage Scout & Parent Participation Share Selling & Marketing Strategies Help Scouts Share Their Online Selling Link Place Final Popcorn Order Order and Distribute Prizes Remit Product Payments to Council Contact District Kernel as Needed for Assistance Celebrate!10
POPCORN DATES!EventUnit Commitments DueUnit Training with Michael BeckUnit Training (required for extra 5% commission)Start Date2021 Sales DateSunday, June 20TBATBAAugust 1stUnit Show and Sell Orders DueTuesday, August 17Show and Sell Distribution (Labor Day is Sept. 6)Thursday & Friday,September 9 & 10Show and Sell and Take-Order Sales beginThursday, September 9thShow and sell returns (System closes for returnsEnd date)Thursday, October 21;Friday, October 22Take Orders endSunday, October 24Unit Take Orders DueWednesday, October 27Take Order Distribution and Payments due / Earningrewards from Twin Rivers Council ends for all typesof sales. Rewards from Camp Masters continues.Thursday & Friday,November 18 & 19 1000 Sellers Ice Fishing DayOnline sales end (system closes) CampmastersRewards end.Saturday, February 19,2022Thursday, December 3011
ANNUAL PROGRAM PLANNERInvolvement is key in the successful planning of your annual program. We recommend allowing Scouts and their familiesexpress their ideas during a Troop brainstorming session. The older the scout, the more benefit they get from participatingin this planning. It also keeps everyone more engaged in the popcorn sale because they know the rewards of their efforts.ACTIVITYPROGRAM MONTHCOST Registration & Insurance Advancements Uniforms Scholarships Other TOTAL UNIT BUDGET NOW CALCULATE YOUR POPCORN SALES GOALSDivide UNIT BUDGET by UNIT COMMISION(This is your Unit Sales Goal)Divide by NUMBER OF PARTICIPATING OFSCOUTS(This is your Scout Sales Goal)
COMMISION & PRIZESOption A:35%Flat Commission, Plus A Scout Gift Card Incentive(includes 5% for kernel attending training; No training 30% commission) 10 Amazon Gift Card For Every 200 SoldThis is cumulative up to 2,800 maximum in total sales.Additional 5% pre-paid visa card for 3,000 sellers (from Camp Master’s).Option B:40%Flat Commission, No Gift Card Incentive(includes 5% for kernel attending training; No training 35% commission)In Addition To Either Option:Prizes To Recognize Scouts Popcorn Sale EffortsSELL 100 GET A 2021 POPCORNSALE PATCHSELL 400 ONLINEGET A 10 AMAZONGIFT CARD SELL 3000 TOTALGET 5% BACK ON A VISA DEBIT CARDORSELL 1000 INVITATION TO FREE ICEFISHING DAY AT CAMPGET THIS CAMPER PACKAGETent, Grilling set, Hammock, Cooler ChairBackpack, Camp Stove, Bluetooth Speaker &Lantern
REGISTER YOUR SCOUTSUNIT LEADERS: Scouts must be registered in the CAMP MASTERS system to receivesales!Step One: Log in to the CAMP MASTERS system and click “Setup / Invite Scouts.The list of current Scouts registered in your Unit will be displayed.14
REGISTER YOUR SCOUTSStep Two: Remove any Scouts no longer in your Unit by clicking the box to the left of theirname(s). And then selecting “Remove” from the menu above.Step Three: For the remaining Scouts, make sure their contact information is correct. Thenselect them by clicking the box to the left of their names. And then select “Send Sign-OnLink”.This will email each of the Scouts their unique CAMP MASTERS link so they can accessthe system without having to login. This makes taking orders and payments much easier.15
REGISTER YOUR SCOUTSStep Four: For new Scouts, select the “Setup / Import Scouts” option from the dashboard.Step Five: Click the “Import Scouts” button and upload your Excel spreadsheet.16
REGISTER YOUR SCOUTSStep Six: Select your file and complete the field matches to the spreadsheet columnsbelow. If you sheet has headers, be sure to select the “First Row Has Headers” box.You’ll see a data preview as you assign each field for import. Once complete, click“Import”.You’ll see a greensuccess box onceimported.If you get an error, checkyour spreadsheet rowsagain carefully for typos.17
STOREFRONT RECRUITINGYou can never start too early in securing storefronts. Of course, it’s going to be a bitdifferent this year. And that means adapting your approach. Here are some of the best tipsto help you do just that: Grocery stores and home improvement stores are both essential businesses. Butthey are receiving policies and procedures for Coronavirus from corporate. Makesure you approach the store/company Manager with this in mind. Do someresearch and find out the policies in place so you can adapt your approach andrelate how Show-N-Sell will meet these guidelines. Right now, resources are tapped thin in these stores. Consider sending an email orleaving a message for the Manager to call you back. The reality is, you’re not goingto be their first priority right now. After a few attempts, and still no response, onlythen try going in person. Think of other high-traffic, essential businesses in your area to contact. As otherbusinesses begin reopening, reach out to them as well. Locallly owned businessesare usually very willing to help out.SAMPLE EMAIL / SCRIPTHello [NAME],This is [YOUR NAME] from Scout Troop [Troop #]. Our Scouts are holding our annualpopcorn fundraiser this year. The funds raised supports their ability to participate in ourlocal Scouting program.I wanted to reach out regarding hosting a Show-N-Sell at {STORE NAME] in [MONTH].Much can change between now and then, so I’m not looking for a definite answer today.What I’d like to do is confirm you’d consider it and then reach back out for a yes or no asthe date draws closer.Can I reach back out in [A MONTH, A FEW WEEKS?]?18
SHOW-N-SELL SCHEDULINGYou can manage your Show-N-Sell dates and volunteers within this table. Or look belowfor instructions to use an online management tool.DATELOCATIONSHIFTSEx. Sep 15Harris TeeterSt. Johns Avenue8 - 10 AMNEEDED ADULTS AND SCOUTSAdult 1:Adult 2:Scout 1:Scout 2:Scout 3:ONLINE SIGN UP INSTRUCTIONSVideo Training here:1.2.Create a free account at SignUpGenius.com.Then follow these step-by-step te-sign-up.cfm19
ORDERING INVENTORYInstructions / Guidelines from the Council to Units on placing orders.Show and Sell Orders Please refer to your 2019 sales as a guide to make your decisionabout what to order.If your unit has something exceptional to raise money for, adjustyour orders accordingly.Order conservatively. We would rather get you more popcornthen take an excessive amount of show and sell popcorn back.Don’t know how much Show and Sell you sold in 2019? EmailHolly.Rogers@scouting.org and she will send you your numbers.If you have extra popcorn that you aren’t planning to sell beforethe return date, let us know. There may be units out there whoneed more popcorn.20
YOUR POPCORN KICKOFFA great popcorn sale starts with a great popcorn kickoff! Follow these simple steps tostart your popcorn sale with a BANG and motivate your Scouts, parents and othervolunteers.1.2.3.Set the Agenda. Think of things that are fun and fast-paced. This helps build energyand excitement for the popcorn sale. Scouts will leave ready to earn their wayselling delicious popcorn!Ask for Help. Enlist others to help you pull off a fun and exciting popcorn kickoff!No need to try and take it all on yourself.Know Your WHY. Share the exciting Scouting Program that this fundraiser willsupport. Talk about the activities and what the Scouts will experience. Andreiterate that it can all be paid for by POPCORN! (See pg 4 for additional info toshare.)4.5.6.7.8.9.Review the Forms. Show Scouts the forms they’ll be using in detail so theyunderstand how to use them to promote the products and capture orders.Build their Profile. Have each Scout register or update their profile atCAMPMASTERS.org.Ready to Sell! Add CAMP MASTERS to their phones.Sharing is Caring. Explain how they can share their CAMP MASTERS profile linkwith friends, family and through social media.Cover What’s Critical. Spend some time explaining the different ways to sell, keydates for the program and show and sell locations.Focus on the Goal. Motivate Scouts to take on the Unit Scout goal! Create aMemory. End the night with a fun and memorable event. Scouts love to be part ofthe action. And they always love a good pie to the face of their Unit Leader!21
CAMP MASTERS APPSCOUTS, PARENTS & LEADERSFollow these instructions to easily create a CAMP MASTERS app icon on yoursmartphone.Open SafariChrome on AndroidGo toordering.campmasters.org/Account/LoginEnter your login and click“Remember Me” then LoginOnce on your dashboard, clickthe menu button (circled iconabove)(3 dots in upper right on Android)Select “Add toHome Screen”Then click “Add”Ready to sell? Click the icon!22
ACCEPTING CREDIT CARDSCAMP MASTERS has partnered with PayAnywhere to provide accounts and free readersto all Units. Just go to: /en23
CREATE YOUR ACCOUNT24
TAKE ORDERS ON THE GOSCOUTS, PARENTS & LEADERSFollow these instructions to easily take orders and payment on your smartphone.Click “Place a TakeOrder” from thedashboardA confirmation window willappear. You can either go tocart or continue adding items.This will take you tothe products page.In the cart, you can change thequantity of the product if needed.Scroll down to find the requestedproduct. Then click “Order” toadd the item to the shopping cart.Complete the customerinformation.25
TAKE ORDERS ON THE GOSCOUTS, PARENTS & LEADERSFollow these instructions to easily take orders and payment on your smartphone.Return to your home screen andopen the PayAnywhere app.Offer the customer a SMS textor email reciept.Enter the total charge.When you receive paymentconfirmation, return to CAMPMASTERS window.Insert or swipe the credit carddepending on your reader type.Mark as paid and then tap the“Place Order” button.26
POPCORN POLICIESPopcorn Distributions and ReturnsDistributions: Each unit must choose a distribution (popcorn Pick-up) locationwhen committing to the popcorn sale. That location can be changed only up to thefollowing dates:Show and Sell: Tuesday, August 17Take Order: Wednesday, October 27Returns:Each unit must choose a return (popcorn return) location when committing to thepopcorn sale if participating in the Show and Sell sale. That location can bechanged only up to the following date:Show and Sell: Monday, October 18In order to return Show and Sell popcorn, you must fill in the Return Form not laterthan Monday, October 18. You will find the form here:IMPORTANT: Do not attempt to return damaged or dirty popcorn at the returnday. It will be refused by our staff and your unit will be responsible for the cost ofkeeping the popcorn. We cannot redistribute damaged or dirty products.If you receive damaged popcorn at distribution, you must: 1. refuse to take it if yousee the damage right away. We will make sure you get a replacement. 2. Reportthe damage to Holly Rogers immediately upon finding it after getting it home.27
Camp Master's Support customerservice@campmasters.org 1-800-624-2060 Fundraising Assistant Holly Rogers Holly.Rogers@scouting.org 518-869-6436 x36 Development Director Beth Bush Beth.Bush@scouting.org 518-681-1608 Attend Popcorn Trainings Plan Annual Scout Program (w/ Unit Commitee) Review Commission Structure & Prizes
